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Purchasing Admin Assistant Jobs in Indiana (NOW HIRING)

CBS Service

Project Admin

South Bend, IN · On-site

$22 - $30/hr

... * Assist with procurement activities, including organizing lighting information, setting up ... purchasing. * Support project managers with administrative tasks, such as scheduling meetings ...

TekWissen ®

Administrator

Princeton, IN · On-site

$31 - $35/hr

... Admin. * We are seeking a highly organized and detail-oriented administrative assistant to join our ... Purchase Order entering & Tracking * Ringi Budget Update Reports * Excel Based Tracking File ...

Valbruna Group

Material Administrator

Fort Wayne, IN · On-site

... Admin to provide support to our commercial and inventory teams. In this role, you will perform a ... Purchase Orders * Track orders and update customers if there are any delays * Assist with order ...

Valbruna Group

Material Administrator

Fort Wayne, IN · On-site

... Admin to provide support to our commercial and inventory teams. In this role, you will perform a ... Purchase Orders * Track orders and update customers if there are any delays * Assist with order ...

CYNET SYSTEMS

Administrator

Princeton, IN · On-site

$30 - $34/hr

Purchase Order entering and tracking. * Ringi Budget Update Reports. * Excel Based Tracking File ... Admin Process Improvements and asset creation/tracking. Nice to Have: * XX Language Proficiency.

Van's Home Center

Flooring Admin & Scheduler

Auburn, IN · On-site

$16/hr

Key Responsibilities * Assist in managing new flooring installation projects from order review ... Create purchase orders and release them to Van's procurement team * Schedule flooring installations ...

Pinnacle Treatment Centers

Medical Assistant

Kokomo, IN · On-site

$15.50 - $19.75/hr

As a Medical Assistant , you will administer and coordinate medical services necessary while ... Assists with Purchasing and ordering of medical supplies * Assists in education with pregnant ...

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Purchasing Admin Assistant information

What are the 4 types of purchasing?

In purchasing roles such as a Purchasing Admin Assistant, the four main types of purchasing are routine purchasing for everyday items, strategic purchasing for long-term investments, emergency purchasing for urgent needs, and capital purchasing for large, expensive assets. Understanding these types helps in managing procurement processes effectively and ensuring the right procurement strategies are applied for different needs.

What is the meaning of purchase?

In the context of a Purchasing Admin Assistant role, a purchase refers to the act of acquiring goods or services for a company, typically involving processing orders, managing supplier relationships, and ensuring timely delivery. It is a key part of procurement and inventory management processes within the job. Familiarity with purchasing software and procurement procedures is often required.

What do you mean by purchasing?

Purchasing in the context of a Purchasing Admin Assistant refers to the process of acquiring goods or services needed by a company. It involves tasks such as sourcing suppliers, negotiating prices, and processing purchase orders using procurement systems. The role requires attention to detail and knowledge of supply chain procedures.

What are the key skills and qualifications needed to thrive as a Purchasing Admin Assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

What are Purchasing Admin Assistants?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What is purchasing called?

Purchasing is the process of acquiring goods or services for a company, often managed by a Purchasing Admin Assistant or procurement team. It involves activities such as supplier selection, order placement, and contract management to ensure the organization’s needs are met efficiently.

What are the typical daily responsibilities of a Purchasing Admin Assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
What are popular job titles related to Purchasing Admin Assistant jobs in Indiana? For Purchasing Admin Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Purchasing Admin Assistant jobs in Indiana look for? The top searched job categories for Purchasing Admin Assistant jobs in Indiana are:
What cities in Indiana are hiring for Purchasing Admin Assistant jobs? Cities in Indiana with the most Purchasing Admin Assistant job openings:
Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Indiana as of June 2026, with employment types broken down into 99% Full Time, and 1% Part Time. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution.

Project Admin

CBS Service

South Bend, IN • On-site

$22 - $30/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 24 days ago

Job description

About Us: CBS Service is an electrical contractor performing new construction is several states. We focus on teamwork and achieving excellence through resourceful planning and tailored solutions.

Position Overview: We are seeking a proactive and detail-oriented Project Administrator to join our team. The ideal candidate will be a self-starter who can initiate procedures, follow up with internal and external team members, and ensure outstanding tasks are completed promptly. The Project Administrator plays a crucial role in keeping projects on track by initiating project start-up procedures, maintaining organized documentation, and coordinating with key team members.

Key Responsibilities:

  • Initiate project start-up procedures, including establishing communication channels and setting up project files.
  • Maintain organized project documentation, including contracts, permits, drawings, change orders, and other relevant documents.
  • Coordinate with internal and external team members to ensure timely completion of tasks and adherence to project timelines.
  • Draft and track project-related documents, such as meeting minutes, RFIs, submittals, and punch lists.
  • Facilitate communication between project stakeholders, including clients, architects, engineers, subcontractors, and suppliers.
  • Assist with procurement activities, including organizing lighting information, setting up rentals, and making project information available to purchasing.
  • Support project managers with administrative tasks, such as scheduling meetings, preparing documents, and managing correspondence.
  • Monitor project progress and identify potential risks or delays, proactively addressing issues to keep projects on track.
  • Assist with project closeout procedures, including preparing project documentation.

Qualifications:

  • Experience as a project administrator or similar role.
  • Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
  • Proficiency in Microsoft Office Suite and Google Suite.
  • Knowledge of construction processes, terminology, and documentation requirements.
  • Detail-oriented with a focus on accuracy and quality.
  • Ability to work independently with minimal supervision and take initiative to drive projects forward.

Company Description

Family owned electrical contractor working primarily in commercial and multi-family new construction