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Purchasing Admin Assistant Jobs in Indiana (NOW HIRING)

D&H

Office Administrator

Whiteland, IN · On-site

$18 - $24.75/hr

... Purchase Program, Tuition Assistance and much more! * As a D&H Co-Owner you receive numerous ... Coordinate and assist with office projects, ensuring deadlines and deliverables are met. * Manage ...

D and H Distributing Co

Office Administrator

Whiteland, IN · On-site

$18 - $24.75/hr

... Purchase Program, Tuition Assistance and much more! * As a D&H Co-Owner you receive numerous ... Coordinate and assist with office projects, ensuring deadlines and deliverables are met. * Manage ...

Van's Home Center

Flooring Admin & Scheduler

Auburn, IN · On-site

$16/hr

Key Responsibilities * Assist in managing new flooring installation projects from order review ... Create purchase orders and release them to Van's procurement team * Schedule flooring installations ...

vanshomecenter.com

Flooring Admin & Scheduler

Auburn, IN · On-site

$16/hr

Key Responsibilities * Assist in managing new flooring installation projects from order review ... Create purchase orders and release them to Van's procurement team * Schedule flooring installations ...

vanshomecenter.com

Flooring Admin & Scheduler

Auburn, IN · On-site

$16/hr

Key Responsibilities * Assist in managing new flooring installation projects from order review ... Create purchase orders and release them to Van's procurement team * Schedule flooring installations ...

Independence Village

Property Administrator

Zionsville, IN · On-site

$19.25 - $26/hr

The Property Administrator will assist the Executive Director with financial oversight of budget ... Process purchase invoices on a weekly basis. * Manage budget control ledger. * Payroll ...

CYNET SYSTEMS

Administrator

Princeton, IN · On-site

$30 - $34/hr

Purchase Order entering and tracking. * Ringi Budget Update Reports. * Excel Based Tracking File ... Admin Process Improvements and asset creation/tracking. Nice to Have: * XX Language Proficiency.

Independence Village

Property Administrator

Zionsville, IN · On-site

$19.25 - $26/hr

The Property Administrator will assist the Executive Director with financial oversight of budget ... Process purchase invoices on a weekly basis. * Manage budget control ledger. * Payroll ...

D and H Distributing Co

Office Administrator

Whiteland, IN · On-site

$18 - $24.75/hr

... Purchase Program, Tuition Assistance and much more! * As a D&H Co-Owner you receive numerous ... Coordinate and assist with office projects, ensuring deadlines and deliverables are met. * Manage ...

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Purchasing Admin Assistant information

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.

What are popular job titles related to Purchasing Admin Assistant jobs in Indiana?

For Purchasing Admin Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in Indiana look for?

The top searched job categories for Purchasing Admin Assistant jobs in Indiana are:

What cities in Indiana are hiring for Purchasing Admin Assistant jobs?

Cities in Indiana with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Indiana as of June 2026, with employment types broken down into 41% Full Time, 57% Part Time, and 2% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution.

Operations Administrator

Baillie Lumber Co.

Montezuma, IN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 23 days ago

Job description

About Us:
In operation since 1982, Superior Hardwoods is one of the largest sawmills in Indiana. This facility utilizes some of the latest innovations in lumber sorting and optimizing technology to ensure that our clients receive consistent quality hardwood. In 2017, Superior Hardwoods became a location of The Baillie Group.
Operations Administrator Summary:
Our operation in Montezuma, IN is hiring an Operations Administrator. This is a full time, permanent opportunity working for a world class hardwood lumber manufacturer.
  • Receive, enter, and maintain log receipt information using log inventory management software.
  • Verify log deliveries and maintain accurate inventory records.
  • Process vendor payments for log purchases and maintain supporting documentation.
  • Generate log purchase contracts per buyer instructions.
  • Generate and process customer sales invoices.
  • Assist with accounts payable and accounts receivable activities.
  • Create, process, and maintain production runs and production reports.
  • Utilize SAP and other software systems to enter, track, and report operational and accounting data.
  • Prepare, distribute, and maintain daily, weekly, and monthly operational reports.
  • Maintain organized electronic and paper filing systems.
  • Support plant management with administrative projects and special reporting requests.
  • Communicate effectively with vendors, customers, truck drivers, and internal departments.
  • Perform general office and administrative duties to support business operations.
  • Perform other duties as assigned.

Operations Administrator Requirements:
  • High School Diploma or GED required; Associate's or Bachelor's degree preferred
  • Previous office experience in a manufacturing, sawmill, forestry products, or industrial environment preferred.
  • Working knowledge of Microsoft Excel, Word, Outlook, and related office software.
  • Experience with SAP or similar ERP systems preferred.
  • Experience with inventory management, production reporting, or accounting processes preferred.
  • Strong organizational skills with the ability to manage multiple priorities.
  • Excellent attention to detail and accuracy.
  • Strong analytical, problem-solving, and reconciliation skills.
  • Effective verbal and written communication skills.
  • Ability to work independently and as part of a team.
  • Ability to maintain confidentiality and handle sensitive business information.

Operations Administrator Pay & Benefits:
  • Competitive pay based on experience
  • Full-time position with stable hours
  • Comprehensive benefits package including:
    • Medical, Dental, and Vision Insurance
    • 401(k) with Company Match
    • Paid Time Off and Holidays
    • Life Insurance
    • Opportunities for Professional Growth and Development

***Please refer to the "Full Job Description" button below to review our physical demands form prior to applying to this position.***

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