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Purchasing Admin Assistant Jobs in Indiana (NOW HIRING)

MORryde

Legal & Compliance Administrator

Elkhart, IN · On-site

Review, coordinate, and assist with the negotiation and administration of various legal and ... Non-Disclosure Agreements (NDAs), Warranty Agreements, Customer and Vendor Agreements, Purchased ...

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Purchasing Admin Assistant information

What are the key skills and qualifications needed to thrive as a Purchasing Admin Assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing administrator make?

The average salary for a purchasing administrator typically ranges from $40,000 to $60,000 per year, depending on experience, location, and industry. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries. Skills in procurement software and negotiation are often valued in this role.

What does a purchasing administrative assistant do?

A purchasing administrative assistant supports the procurement process by preparing purchase orders, maintaining supplier records, and tracking deliveries. They often use office software and procurement systems to ensure timely and accurate purchasing activities, assisting the purchasing or procurement team in daily operations.

What are Purchasing Admin Assistants?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

How much does a purchasing assistant earn?

A purchasing assistant typically earns between $30,000 and $50,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants or those in senior positions can earn higher salaries. Skills in procurement software and negotiation can also influence compensation.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative professionals, with salaries exceeding $70,000 annually in some regions. Specialized skills, such as proficiency in project management tools or industry-specific knowledge, can also lead to higher compensation.

What are the typical daily responsibilities of a Purchasing Admin Assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
What are popular job titles related to Purchasing Admin Assistant jobs in Indiana? For Purchasing Admin Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Purchasing Admin Assistant jobs in Indiana look for? The top searched job categories for Purchasing Admin Assistant jobs in Indiana are:
What cities in Indiana are hiring for Purchasing Admin Assistant jobs? Cities in Indiana with the most Purchasing Admin Assistant job openings:
Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Indiana as of June 2026, with employment types broken down into 41% Full Time, 57% Part Time, and 2% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution.

Construction Administrator

FLAHERTY AND COLLINS INC

Indianapolis, IN • On-site

$65K - $75K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

Job description

Construction Administrator
Location: Corporate Office - Indianapolis, IN
Creating Value Through Vibrant Communities
With expertise in market-rate, affordable, and mixed-use communities, we specialize in innovative public and private partnerships. Since 1993, we've delivered over $3 billion in developments and maintain a robust pipeline exceeding $1 billion.
Our purpose-Creating Value Through Vibrant Communities-drives everything we do. Guided by our core values, we foster a dynamic and collaborative environment:
  • Diligent
  • Winning Mindset
  • Respectful Team Player
  • Humbly Confident
  • Integrity

Join our award-winning team! In 2024, we were recognized as being among the Top 50 Development and Construction Firms by Multi-Housing News, Commercial Property Executive, and RE Journals.
If you're passionate, driven, and ready to thrive, we want to hear from you. Apply today and start building a brighter future with Flaherty & Collins Construction!
Construction Administrator
At Flaherty & Collins Construction, successful projects require more than great builders-they require exceptional support behind the scenes. Our Construction Administrators play a critical role in keeping projects organized, contracts compliant, invoices processed, and project teams operating efficiently from groundbreaking through closeout.
We're looking for a Construction Administrator who thrives in a fast-paced environment, enjoys keeping details organized, and takes pride in helping project teams succeed. If you're highly organized, proactive, and enjoy being the person who keeps everything running smoothly, we'd love to meet you.
What You'll Do:
  • Prepare and manage subcontracts, service agreements, purchase orders, and change orders.
  • Coordinate vendor onboarding, including W-9 collection, insurance certificates, and compliance tracking.
  • Process project-related invoices, ensuring accurate coding and supporting documentation.
  • Review subcontractor pay applications, lien waivers, and payment documentation for completeness and accuracy.
  • Support monthly draw processes and coordinate payment tracking activities.
  • Assist with certified payroll administration when required.
  • Maintain vendor records and perform periodic audits to ensure accurate information.
  • Work closely with Project Managers to prepare and distribute weekly project status reports.
  • Coordinate project documentation and administrative activities throughout the project lifecycle.
  • Support project closeout efforts, including document collection, retainage processing, and lessons learned documentation.
  • Attend project meetings, capture meeting minutes, and distribute follow-up action items.
  • Communicate with project teams and leadership to help resolve issues and keep projects moving forward.
  • Collaborate with construction, accounting, and administrative teams to improve processes and increase efficiency.

What Makes You a Great Fit:
  • Bachelor's degree in business administration or 5+ years of Executive Administrative experience.
  • You enjoy organizing information, managing details, and supporting multiple priorities at once.
  • You have experience in construction administration, project coordination, accounting support, or a related administrative role.
  • You are comfortable working with contracts, invoices, vendor documentation, and project records.
  • You communicate professionally and confidently with internal teams, vendors, and project stakeholders.
  • You are proficient with Microsoft Office, particularly Excel, Word, and Outlook.
  • Experience with Procore, Viewpoint, AIA Contract Documents, or similar construction software is a plus.
  • You are proactive, resourceful, and always looking for ways to improve processes.
  • You thrive in a collaborative environment and enjoy supporting others' success.
  • You embody our values of diligence, integrity, humility, teamwork, and a winning mindset.

Benefits Package:
  • Health Benefits: Medical, Vision & Dental Insurance
  • Wellness Benefits: Employee Assistance Program
  • Virtual Doctor Visits
  • Retirement Planning: 401k program with a company match
  • Employer-Paid Life Insurance
  • Paid Time Off- Personal Time, Birthday, Diversity Day, and 8.5 Holidays.
  • Paid Parental Leave
  • Rental Discounts
  • Industry Memberships
  • Company Events
  • Volunteer Opportunities
  • Employer-Paid Training & Certifications
  • Employee Referral Program
  • Bonus Opportunities

Flaherty & Collins Properties is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Apply