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Purchasing Admin Assistant Jobs (NOW HIRING)

Millworks By Design

Admin Assistant

Newbury Park, CA · On-site

$19 - $23/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Admin Assistant Millworks By Design is seeking a dependable and detail-oriented Administrative Assistant to support our accounting, purchasing, and administrative operations. This role is responsible ...

University of New Mexico

Admin Assistant 2

Albuquerque, NM · On-site

$17.50 - $23.50/hr

  • Medical

  • Dental

  • Vision

  • Life

Admin Assistant 2 Requisition ID req36865 Working Title Admin Assistant 2 Position Grade 07 ... The selected individual will provide administrative support related to purchasing, scheduling ...

KMM

Purchasing Administrator

Lincoln, NE · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

S.A seeks a full-time Purchasing Administrator in our Consumer Products division at the ... Ability to read and analyze data Perks for Purchasing Assistant : * Great work culture with career ...

Robert Half

Admin Assistant

Inglewood, CA · On-site

$19.95 - $23.10/hr

We are looking for a dependable Admin Assistant to support daily office operations in Inglewood ... Enter invoice details, purchase order information, and other records into company systems with a ...

Jconnect Infotech Inc

ADMIN ASSISTANT II

Parsippany, NJ · On-site

$18 - $24.50/hr

Urgent Hiring for Admin Assistant II in Parsippany, NJ 07054 JOB TITLE : ADMIN ASSISTANT II ... along with purchase requisition and invoicing Manage Purchase Orders including creating and ...

Terminal Supply

Purchasing Administrator

Troy, MI · On-site

$17 - $19/hr

We are currently seeking a full-time Purchasing Administrator to join our team. This position ... Order, process, and assist in maintaining stock for inventory at all locations * Coordinate ...

Terminal Supply Co

Purchasing Administrator

Troy, MI · On-site

$17 - $19/hr

We are currently seeking a full-time Purchasing Administrator to join our team. This position ... Order, process, and assist in maintaining stock for inventory at all locations * Coordinate ...

Medicalincs, LLC

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Work with Resource Director to make company office purchases as needed * Create, read, analyze ...

Systek

Subcontracting/Purchasing Administrator

Hanover, MD · On-site

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

SUBCONTRACT/PURCHASING ADMINISTRATOR The Subcontract/Purchasing Administrator manages procurement ... Support program managers with procurement planning, vendor selection, and cost monitoring. * Assist ...

Medicalincs

Office Admin Assistant

Silver Spring, MD

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Work with Resource Director to make company office purchases as needed * Create, read, analyze ...

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Work with Resource Director to make company office purchases as needed * Create, read, analyze ...

Bernalillo County

Purchasing Administrator

Albuquerque, NM · On-site

$61K - $96K/yr

  • Medical

  • Retirement

Purchasing Administrator Department: Procurement & Business Services Location: 415 SILVER AVE SW ... DUTIES AND RESPONSIBILITIES Assist in managing day-to-day functions and assignments of employees ...

Ecumen

Admin Assistant

Monticello, MN · On-site

$21 - $24/hr

Full-Time Admin Assistant l Monday - Friday 8am - 4:30pm (hours to flex slightly per site needs) l ... Assists with inventory control and purchasing and ordering medical and office supplies. * Performs ...

Croda

Imports Purchasing Administrator

Plainsboro, NJ · On-site

$31.25 - $38.46/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Imports Purchasing Administrator Croda is a FTSE100 organization driven around our purpose of Smart ... Solicit forecasts from sales force to assist with demand planning. * Organize and maintain relevant ...

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Purchasing Admin Assistant information

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How much do purchasing admin assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for purchasing admin assistant in the United States is $21.48, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.56 per hour, depending on experience, location, and employer.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $30,000 and $45,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with skills in procurement software can earn higher salaries.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
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Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,688 per year, or $21.5 per hour.

Admin Assistant

Millworks By Design

Newbury Park, CA • On-site

$19 - $23/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Job description

Admin Assistant

Millworks By Design is seeking a dependable and detail-oriented Administrative Assistant to support our accounting, purchasing, and administrative operations. This role is responsible for ensuring the efficient flow of office activities while assisting with routing invoices, purchasing processes, and general administrative support. The ideal candidate is organized, self-motivated, and thrives in a collaborative, fast-paced environment.


WHAT YOU’LL OWN

Administrative Support

  • Answer and direct incoming phone calls, emails, and visitor inquiries.
  • Perform high-volume, accurate data entry for accounting and purchasing.
  • Assist the Accounting Department with accounts payable and accounts receivable data entry and recordkeeping.
  • Maintain organized digital filing systems.
  • Schedule meetings, appointments, and coordinate office activities.
  • Prepare correspondence, reports, spreadsheets, and other business documents.
  • maintain office supplies and equipment.
  • Management team support, as needed.
  • Perform general administrative duties as assigned.
  • Perform executive assistant duties as assigned.


WHAT IT TAKES

  • High school diploma or equivalent required.
  • 2+ years of administrative and data entry experience.
  • Proficiency in Microsoft Office, particularly Excel and Outlook.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • High level of accuracy and attention to detail.
  • Ability to handle confidential financial information professionally.
  • Strong problem-solving skills and the ability to manage multiple priorities.


WHAT WE OFFER

  • $19-$23 per hour, DOE
  • Performance Pay (Variable compensation tied to business results)
  • Benefits Package - Medical, Dental, Vision, Life, 401(k), paid holidays, sick time, vacation
  • Schedule - Full Time, non-exempt; 8:00am – 4:30pm, Monday through Friday
  • Location – Newbury Park, CA
  • Start Date – Immediate


HOW YOU’LL GROW

At Millworks By Design, you'll have the opportunity to expand your skills across accounting, purchasing, and office operations while gaining valuable experience in the custom millwork industry. As you grow in the role, you'll take on increased responsibility, develop expertise with business systems and processes, and build a clear path toward advancement in accounting, purchasing, project coordination, or office management.


Millworks By Design is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.