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Purchasing Admin Assistant Jobs (NOW HIRING)

Altair

Admin Assist

Raymond, OH

$17.50 - $23.50/hr

Our client in Raymond, OH is looking for an Admin Assist. This is a contract position. What You ... Work with team and unit to ensure all items are delivered before purchase orders. * Actively ...

koch

Purchasing Administrator

Evansville, IN

Purchasing Administrator R eports to: Purchasing Manager Class: Full -Time, Hourly, Full Benefit ... The successful candidate will assist in strategic procurement activities across multiple categories ...

Altair Engineering, Inc.

$17.50 - $23.50/hr

Our client in Raymond, OH is looking for an Admin Assist. This is a contract position. What You ... Work with team and unit to ensure all items are delivered before purchase orders. * Actively ...

System One Holdings, LLC

Admin Assistant

Ridgefield, CT · On-site

$26.65/hr

Job Title : Admin Assistant Location : Ridgefield, CT Schedule : M-F normal business hours ... Create and manage purchase orders using SAP and Ariba systems * Track invoices and identify ...

Altair Engineering

Admin Assist

Raymond, OH · On-site

$17.50 - $23.50/hr

Our client in Raymond, OH is looking for an Admin Assist. This is a contract position. What You ... Work with team and unit to ensure all items are delivered before purchase orders. * Actively ...

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Work with Resource Director to make company office purchases as needed * Create, read, analyze ...

Medicalincs

Office Admin Assistant

Silver Spring, MD

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Work with Resource Director to make company office purchases as needed * Create, read, analyze ...

Medicalincs, LLC

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

Work with Resource Director to make company office purchases as needed * Create, read, analyze ... an Office Assistant or Administrator(with scheduling experience). * Previous experience in a ...

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Work with Resource Director to make company office purchases as needed * Create, read, analyze ...

KMC

Administrator, Purchasing (Rail)

Lincoln, NE · On-site

The Rail Car Purchasing Administrator will perform a variety of functions, including, but not ... Create, format, proofread, and edit correspondence and documents. * Assist in development, design ...

Curtisswright

Admin Assistant

Idaho Falls, ID

$22.88/hr

... Purchase PlanI Inclusive & Supportive Culture Salary Information: $ 17.16 - $22.88 per hour Please ... Demonstrated office/admin assistant experience * High School Diploma * Be willing to take on extra ...

UST Inc

Admin Assistant

Santa Clara, CA

$42K - $63K/yr

Role description Admin Assistant Associate II - Corporate Services Who We Are: Born digital, UST ... Regular employees may purchase additional voluntary short-term disability benefits, and participate ...

Don Ringler Automotive

Admin Assistant

Temple, TX · On-site

$14.50 - $19.50/hr

... Admin Assistant Clerk to join our team. This position is responsible for supporting daily ... Employee Purchase Program About Us Since opening our doors, Don Ringler Automotive has grown into a ...

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Purchasing Admin Assistant information

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How much do purchasing admin assistant jobs pay per hour?

As of Jun 13, 2026, the average hourly pay for purchasing admin assistant in the United States is $21.48, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.56 per hour, depending on experience, location, and employer.

What are the 4 types of purchasing?

In purchasing roles such as a Purchasing Admin Assistant, the four main types of purchasing are routine purchasing for everyday items, strategic purchasing for long-term investments, emergency purchasing for urgent needs, and capital purchasing for large, expensive assets. Understanding these types helps in managing procurement processes effectively and ensuring the right procurement strategies are applied for different needs.

What is the meaning of purchase?

In the context of a Purchasing Admin Assistant role, a purchase refers to the act of acquiring goods or services for a company, typically involving processing orders, managing supplier relationships, and ensuring timely delivery. It is a key part of procurement and inventory management processes within the job. Familiarity with purchasing software and procurement procedures is often required.

What do you mean by purchasing?

Purchasing in the context of a Purchasing Admin Assistant refers to the process of acquiring goods or services needed by a company. It involves tasks such as sourcing suppliers, negotiating prices, and processing purchase orders using procurement systems. The role requires attention to detail and knowledge of supply chain procedures.

What are the key skills and qualifications needed to thrive as a Purchasing Admin Assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

What are Purchasing Admin Assistants?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What is purchasing called?

Purchasing is the process of acquiring goods or services for a company, often managed by a Purchasing Admin Assistant or procurement team. It involves activities such as supplier selection, order placement, and contract management to ensure the organization’s needs are met efficiently.

What are the typical daily responsibilities of a Purchasing Admin Assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
More about Purchasing Admin Assistant jobs
What cities are hiring for Purchasing Admin Assistant jobs? Cities with the most Purchasing Admin Assistant job openings:
What states have the most Purchasing Admin Assistant jobs? States with the most job openings for Purchasing Admin Assistant jobs include:
What job categories do people searching Purchasing Admin Assistant jobs look for? The top searched job categories for Purchasing Admin Assistant jobs are:
Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in the United States as of June 2026, with employment types broken down into 95% Full Time, 4% Part Time, and 1% Temporary. Highlights an 78% Physical, 2% Hybrid, and 20% Remote job distribution, with an average salary of $44,688 per year, or $21.5 per hour.
Subcontracting/Purchasing Administrator

Subcontracting/Purchasing Administrator

Systek

Hanover, MD • On-site

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 22 days ago

Job description

SUBCONTRACT/PURCHASING ADMINISTRATOR
The Subcontract/Purchasing Administrator manages procurement and subcontract administration activities in support of Federal Government and Department of Defense (DoD) contracts. This position ensures that purchasing and subcontracting actions comply with company policies, contract requirements, and applicable federal acquisition regulations. With approximately 10 years of experience, the administrator supports the full procurement lifecycle, including vendor sourcing, subcontract issuance, purchase order administration, cost tracking, and documentation management. The individual may have to process procurement transactions, maintain subcontract records, track commitments and expenditures, and support financial reporting and audit readiness.
RESPONSIBILITIES
  • Administer procurement and subcontract activities from requisition through subcontract or purchase order closeout.
  • Prepare and issue purchase orders, subcontracts, and modifications in accordance with contract requirements and procurement procedures.
  • Ensure procurement activities comply with applicable federal contracting regulations, including FAR and DFARS requirements.
  • Coordinate vendor and subcontractor onboarding, including the collection of required documentation and compliance certifications.
  • Maintain procurement files and documentation to support regulatory compliance and audit readiness.
  • Review subcontractor invoices and supporting documentation for accuracy, allowability, and compliance with subcontract terms.
  • Monitor subcontract funding, deliverables, and performance milestones.
  • Enter and maintain procurement transactions within Costpoint, including purchase orders, commitments, and subcontract records.
  • Support program managers with procurement planning, vendor selection, and cost monitoring.
  • Assist with internal and external audits by providing procurement documentation and transaction support.
  • Coordinate with accounting, contracts, and program teams to ensure proper cost allocation and reporting.

QUALIFICATIONS
  • Bachelor's degree in Business Administration, Supply Chain Management, Finance, or related field (or equivalent professional experience).
  • Approximately 10 years of experience in procurement, purchasing, or subcontract administration, with Costpoint experience preferred.
  • Experience supporting Federal Government and/or DoD contracts is required.
  • Demonstrated experience working in environments governed by FAR and DFARS procurement regulations.
  • Hands-on experience using Costpoint for procurement and financial tracking.
  • Strong organizational, documentation, and vendor coordination skills.
  • Ability to manage multiple procurement actions simultaneously in a deadline-driven environment.
  • Proficiency in Microsoft Office applications, particularly Excel.

CLEARANCE
  • Active DoD Secret Security Clearance

Systek offers a very comprehensive benefits package, including health, dental, life, and disability insurance, and also offers a 401k plan, paid time off, service anniversary awards, and tuition reimbursement.
Job Code:
1164

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