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Purchasing Admin Assistant Jobs (NOW HIRING)

Terminal Supply

Purchasing Administrator

Troy, MI · On-site

$17 - $19/hr

We are currently seeking a full-time Purchasing Administrator to join our team. This position ... Order, process, and assist in maintaining stock for inventory at all locations * Coordinate ...

Medicalincs, LLC

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Work with Resource Director to make company office purchases as needed * Create, read, analyze ...

Aston Carter

Purchasing Administrator

Appleton, WI · On-site

$20 - $24/hr

Purchasing Administrator The Purchasing Administrator supports day-to-day purchasing operations ... delivery. * Assist with resolving supplier issues and communicating resolutions to internal ...

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Work with Resource Director to make company office purchases as needed * Create, read, analyze ...

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Work with Resource Director to make company office purchases as needed * Create, read, analyze ...

Decks and Docks

Purchasing Administrator

Clearwater, FL · On-site

$50K - $60K/yr

... • Assist with vendor price file updates and cost changes as communicated by vendors or the ... Join us as a Purchasing Administrator to play a crucial role in streamlining our procurement ...

Bernalillo County

Purchasing Administrator

Albuquerque, NM · On-site

$61K - $96K/yr

Purchasing Administrator Department: Procurement & Business Services Location: 415 SILVER AVE SW ... DUTIES AND RESPONSIBILITIES Assist in managing day-to-day functions and assignments of employees ...

University of New Mexico

Admin Assistant 3

Albuquerque, NM · On-site

$18.27 - $23.50/hr

Admin Assistant 3 Requisition ID req37632 Working Title Admin Assistant 3 Position Grade 08 ... Those with experience in purchasing processes (preferably in a university setting) and demonstrated ...

Georgia

Admin Assistant 3- CVE Region C

Atlanta, GA

$17.25 - $23.25/hr

Admin Assistant 3- CVE Region C Agency: Department of Public Safety Job Requisition ID ... copying DVDs. 6. Purchasing experience, specifically E-procurement and purchasing card ...

Standard Iron

Purchasing Administrator

Hartford, WI · On-site

The Purchasing Administrator plays a key role in supporting the daily operation of the Procurement ... Provide day-to-day administrative and operational support to the Procurement team. * Assist with ...

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How much do purchasing admin assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for purchasing admin assistant in the United States is $21.48, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.56 per hour, depending on experience, location, and employer.

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.
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Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,688 per year, or $21.5 per hour.

Purchasing Administrator

Terminal Supply

Troy, MI • On-site

$17 - $19/hr

Full-time

Re-posted yesterday

Job description

Job Type
Full-time
Description
Terminal Supply is a leading national distributor and manufacturer serving the MRO and OEM industries with a focus on electrical products and wire harnesses. We are currently seeking a full-time Purchasing Administrator to join our team. This position offers an opportunity to work in a dynamic and fast-paced environment, supporting our inventory management and purchasing processes.
  • Order, process, and assist in maintaining stock for inventory at all locations
  • Coordinate material acquisition for special orders and internal harness production
  • Match order acknowledgements with placed purchase orders to ensure accuracy
  • Manage vendor relationships to optimize delivery schedules and expedite shipments
  • Follow up with vendors to ensure timely delivery and resolve any shipment issues
  • Assist in maintaining of costing systems while also reconciling any discrepancies
  • Provide shipment dates for all ordered items to facilitate scheduling and planning
  • Work to maintain department goals and expectations set by Purchasing Management

Requirements
  • Previous experience in purchasing, procurement, or a related field preferred
  • Proficiency with Microsoft Office
  • Strong organizational skills and attention to detail
  • Excellent communication and interpersonal abilities
  • Ability to prioritize tasks and manage time efficiently
  • Proficiency in processing information to make effective decisions

Salary Description
$17.00 - $19.00/hour

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