Purchasing Admin Assistant Jobs in Virginia (NOW HIRING)

Join a Company That’s Built to Elevate You. 

At Carter Machinery, we don’t just offer jobs - we offer long-term careers defined by purpose, innovation, and impact. We’ve built an award-winning workplace where high achievers thrive, careers grow, and your work truly matters. 

Our legacy is strong, our vision is bold, and our future is built on investing in the growth and well-being of our people. Whether you're turning a wrench, managing operations, or supporting customers, you play a vital role in powering industries that moves the world forward. 

Job Title: Procurement Administrator

Location: Richmond, Virginia

Starting Compensation Range: $64,000 - $83,000 per year

What You Will Do: 

Project Support:

• Facilitate preparation, distribution, and evaluation of RFPs, RFIs, and RFQs
• Lead and participate in internal and external continuous improvement initiatives
• Create and maintain internal department SOPs
• Support with budgeting and expense forecasting through spend analysis
• Review and track MSAs and vendor contracts

Daily Administrative Support:

• Coordinate vendor onboarding and ensure all required documentation is collected and accurate
• Create purchase orders and troubleshoot ERP process/workflows
• Administer company purchasing card (P-Card), including ordering, transaction troubleshooting, credit increase requests, and audit support
• Investigate and resolve rogue spend
• Process customer gift card requests
• Manage corporate vendor e-commerce accounts
• Advise and assist in creating intra and interdepartmental SOPs
• Communicate with internal and external stakeholders to resolve payment issues
• Coordinate employee travel arrangements, ensuring bookings adhere to company policy
• Manage procurement inbox (email and postal)
• Work in coordination with team to achieve Continuous Improvement goals and objectives
• Perform various other duties as assigned

What We’re Looking For: 

• High school diploma or equivalent, required; college degree strongly preferred
• Minimum four years' procurement experience, required
• Advanced proficiency in Microsoft Excel, PowerPoint, and Microsoft Office Suite, required
• Experience with contract review, vendor compliance tracking, sourcing strategies, and process improvement, required
• Experience operating and navigating ERP systems; experience with CODA and Microsoft Dynamics (D365), a plus
• Experience leading projects, developing reports and analytics, and working independently in a fast-paced environment, required
• Strong knowledge of the procure-to-pay process, vendor management, and sourcing practices
• General knowledge of corporate purchasing policies and financial controls
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, OneNote, Outlook, Teams)
• Familiarity with ERP systems; experience with CODA and Microsoft Dynamics (D365) a plus

What Success Looks Like In This Role: 

• Efficient facilitation of RFPs, RFIs, and RFQs
• Creation of internal department SOPs
• Coordination of vendor onboarding
• Effective administration of company purchasing cards (P-Card)
• Thorough investigation and resolution to rogue spend
• Quick response to customer gift card requests
• Proficient management of corporate vendor e-commerce accounts
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Successful management of multiple priorities and meeting deadlines in a fast-paced environment
• High attention to accuracy and detail
• Working independently with limited supervision and in a team environment
• Promoting a positive customer experience
• Upholding the Core Values of Integrity, Commitment, Excellence and Teamwork by embracing The Carter Way

Physical Requirements: 

• Regularly required to sit and talk or hear
• Frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms
• Occasionally lift and/or move up to 20 pounds
• Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus

Competitive Compensation and Benefits: 

• Health, dental and vision insurance
• Paid time off
• 401(k), $0.75 to $1.25 match up to 6%
• Life and disability insurance 
• In-house training instructors/programs
• Tuition reimbursement
• Employee referral bonus program
• Tool allowances and tool loans
• Discounts on cellular phone service, computers, and vehicles
• Opportunities for overtime
• Shift differential (if applicable)

You’ll gain access to real learning, real advancement, and a real future in a company that’s reshaping what it means to lead in our industry. If you're looking for purpose, possibilities, and a team that wins together - you belong at Carter Machinery. 

Come build what matters and build your future with us. 

Actual base pay may vary based on experience, skills, qualifications, education, geographic location, and other relevant business considerations. In addition to base pay, the compensation package may include participation in performance-based incentive programs (e.g., discretionary or non-discretionary plans), as well as overtime eligibility depending on the role.

Carter Machinery Co. Inc. is an EEO/AA Employer. All qualified individuals – including minorities, females, veterans, and individuals with disabilities, or any other characteristic protected by law – are encouraged to apply. 

Carter Machinery is a drug-free workplace.