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Purchasing Admin Assistant Jobs in Virginia (NOW HIRING)

Butler Recruitment Group

Site Administrator

Suffolk, VA

$22 - $27/hr

Site Administrator Location: Suffolk, Virginia Compensation: $22 - $27 per hour Position Summary We ... Generate routine reports, maintain electronic files, and assist with purchase order or invoice ...

CTR

ADMIN FUNCTIONAL SUPPORT 3

Newport News, VA · On-site

$22 - $33/hr

ADMIN FUNCTIONAL SUPPORT 3 Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. Gathers ...

Prolim Global

Admin Functional Support 3

Newport News, VA · On-site

$31K - $42K/yr

PROLIM (www.prolim.com) is currently seeking Admin Functional Support 3 for one of our top Client ... Performs variety of activities in support of functional areas such as finance, purchasing, or human ...

Assa Abloy Group

Office Administrator

Manassas Park, VA · On-site

$23 - $28/hr

Office Administrator Amarr, part of global opening solutions company ASSA ABLOY, is hiring a ... Assist in inventory control, including purchase order receipts and transfers Maintain daily ...

PeopleShare

Plant Administrator

Ashland, VA

$19.50/hr

Enter and manage purchase orders within company systems * Maintain and update digital signage ... Support general office operations and assist with additional administrative tasks as needed Plant ...

Prolim Global

Admin Functional Support 3

Newport News, VA · On-site

$31K - $42K/yr

... purchasing, or human resources or for a specific project/business/technical unit. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and ...

BAE Systems USA

Contract Admin Prin

Radford, VA · On-site

Perform all aspects of assigned contract or purchase order processing including, but not limited to ... Maintain logs of proposals and other data as required and assist in data collection for monthly ...

BAE Systems

Contract Admin Prin

Radford, VA · On-site

$92K - $156K/yr

Perform all aspects of assigned contract or purchase order processing including, but not limited to ... Maintain logs of proposals and other data as required and assist in data collection for monthly ...

CTR Group

ADMIN FUNCTIONAL SUPPORT 2

Newport News, VA · On-site

$22 - $28/hr

ADMIN FUNCTIONAL SUPPORT 2 CTR Group is seeking an Administrative Functional Support 2 for a ... as finance, purchasing, or human resources or for a specific project/business/technical unit.

PROLIM Corporation

Admin Functional Support 2

Newport News, VA · On-site

$31K - $42K/yr

PROLIM (www.prolim.com) is currently seeking Admin Functional Support 2 for one of our top Client ... Performs variety of activities in support of functional areas such as finance, purchasing, or human ...

Prolim Global

Admin Functional Support 2

Newport News, VA · On-site

$31K - $42K/yr

PROLIM (www.prolim.com) is currently seeking Admin Functional Support 2 for one of our top Client ... Performs variety of activities in support of functional areas such as finance, purchasing, or human ...

Leidos

Storage Administrator

Alexandria, VA · On-site

This role participates in the lifecycle process of purchasing, installing, maintaining, and ... Configure and manage volume snapshots. Assist customers with point-in-time file restores * Schedule ...

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All JobsPurchasing Admin JobsPurchasing Admin Assistant JobsPurchasing Admin Assistant Jobs in Virginia

Purchasing Admin Assistant information

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $30,000 and $45,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with skills in procurement software can earn higher salaries.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
What are popular job titles related to Purchasing Admin Assistant jobs in Virginia? For Purchasing Admin Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Purchasing Admin Assistant jobs in Virginia look for? The top searched job categories for Purchasing Admin Assistant jobs in Virginia are:
What cities in Virginia are hiring for Purchasing Admin Assistant jobs? Cities in Virginia with the most Purchasing Admin Assistant job openings:
Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Site Administrator

Butler Recruitment Group

Suffolk, VA

$22 - $27/hr

Full-time

Re-posted 19 days ago

Job description

Site Administrator Location: Suffolk, Virginia Compensation: $22 - $27 per hour Position Summary We are an expanding company operating service yards nationwide, and we are seeking an organized Site Administrator to support our equipment storage and service facility. This role serves as the central communication point between site personnel, customers, transportation providers, and management. Key Responsibilities

  • Serve as the primary administrative contact for operations and customer communications.
  • Maintain accurate records for equipment inventory, arrivals, departures, and inspections.
  • Coordinate information and updates among customers, transportation providers, and management.
  • Process all shipping, receiving, delivery, and transportation documentation.
  • Generate routine reports, maintain electronic files, and assist with purchase order or invoice documentation. Required Qualifications
  • 2+ years of administrative, logistics, customer service, or office coordination experience.
  • Advanced proficiency in Microsoft Excel, Outlook, Word, and Teams.
  • Excellent communication, organizational, and multitasking abilities.
  • Strong attention to detail and commitment to accurate data entry. Preferred Qualifications
  • Experience in logistics, construction, manufacturing, or industrial environments.
  • Familiarity with ERP systems, inventory tracking software, and document management systems. Why Join Us
  • Play a pivotal role in a rapidly expanding business with opportunities for career progression.
  • Enjoy a culture valuing innovation and continuous improvement.