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Payroll Admin Assistant Jobs in Virginia (NOW HIRING)

VSC Fire & Security

Payroll Administrator

Richmond, VA

$70K - $80K/yr

VSC Fire & Security Corporate is seeking candidates for the position of Payroll Administrator. What ... deductions. * Assist with payroll-related reconciliations, audits, and year-end activities ...

VSC Fire & Security

Payroll Administrator

Richmond, VA · On-site

$70K - $80K/yr

VSC Fire & Security Corporate is seeking candidates for the position of Payroll Administrator. What ... deductions. * Assist with payroll-related reconciliations, audits, and year-end activities ...

Parentis Health

HR/Payroll Administrator

Roanoke, VA · On-site

$27 - $30/hr

Job Purpose: - The Payroll Administrator at Parentis Corporation is responsible for ensuring the ... - Assist in the development and implementation of payroll policies and procedures. - Conduct ...

New

Home Instead

Admin Assistant

Charlottesville, VA · On-site

$17.75 - $24/hr

Objective : The Administrative Assistant is expected to perform a variety of clerical and ... Capture and reconcile CG intro checklists for payroll * Submit client Invoices with Care notes bi ...

Rosendin

Admin Assistant - Temp to Hire

Sterling, VA · On-site

$18 - $24/hr

The Field Payroll Admin 1 provides basic payroll administrative and clerical support to the Field ... WHAT YOU'LL DO: * Assist with collecting, scanning, and filing payroll documentation (timecards ...

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Payroll and Human Resources Administrator

Lorton, VA · On-site

$24.75 - $33.25/hr

... and Human Resources Administrator to join our team. This position plays a critical role in ... Maintain payroll records and supporting documentation * Assist employees with payroll-related ...

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How much do payroll admin assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for payroll admin assistant in Virginia is $20.53, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $22.64 per hour, depending on experience, location, and employer.

What does a payroll admin assistant do?

A Payroll Admin Assistant supports the payroll department by helping to process employee payments, maintain payroll records, and ensure compliance with tax laws and company policies. Their duties often include data entry of timesheets, assisting with payroll calculations, responding to employee payroll inquiries, and preparing related reports. They play a key role in ensuring employees are paid accurately and on time while maintaining confidentiality and attention to detail.

What are the key skills and qualifications needed to thrive as a payroll admin assistant, and why are they important?

To thrive as a Payroll Admin Assistant, you need accuracy in data entry, a basic understanding of payroll processes, and familiarity with employment laws, often supported by a high school diploma or relevant certification. Experience with payroll software such as ADP, QuickBooks, or Sage, and proficiency in Microsoft Excel are commonly required. Strong attention to detail, organizational skills, and the ability to maintain confidentiality help set top performers apart. These skills and qualities ensure that payroll is processed efficiently, accurately, and in compliance with regulations, which is critical for employee satisfaction and business operations.

What are some common challenges faced by payroll admin assistants, and how can they be effectively managed?

Payroll Admin Assistants often encounter challenges such as managing tight deadlines, handling confidential information, and ensuring accuracy in payroll data. To effectively manage these challenges, it’s important to develop strong organizational skills, maintain attention to detail, and stay updated on payroll regulations and company policies. Clear communication with HR, finance teams, and employees also helps to quickly resolve discrepancies and maintain a smooth payroll process.

What are popular job titles related to Payroll Admin Assistant jobs in Virginia?

For Payroll Admin Assistant jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Payroll Admin Assistant jobs in Virginia look for?

The top searched job categories for Payroll Admin Assistant jobs in Virginia are:

What cities in Virginia are hiring for Payroll Admin Assistant jobs?

Cities in Virginia with the most Payroll Admin Assistant job openings:

Payroll Admin Assistant jobs near you
Infographic showing various Payroll Admin Assistant job openings in Virginia as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,708 per year, or $20.5 per hour.

Admin Assistant - Temp to Hire

Rosendin Electric, Inc.

Sterling, VA • On-site

$17.75 - $24/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

Key responsibilities

  • Assist with collecting, scanning, and filing payroll documentation such as timecards, new hire forms, and deductions.

  • Perform basic data entry in Time Entry and payroll systems under supervision and support weekly payroll processing activities.

  • Respond to routine payroll inquiries, escalate issues as needed, and maintain accurate employee payroll records.

Rosendin Electric rating

7.4

Company rating: 7.4 out of 10

Based on 55 frontline employees who took The Breakroom Quiz

34th of 80 rated construction

Job description

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.
Why Rosendin?
Committed. Innovative. Engaged.
If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!
YOUR NEXT OPPORTUNITY:
The Field Payroll Admin 1 provides basic payroll administrative and clerical support to the Field Payroll team. This role focuses on accurate data entry, document handling, and routine payroll support while learning payroll processes, systems, and compliance requirements.
WHAT YOU'LL DO:
  • Assist with collecting, scanning, and filing payroll documentation (timecards, new hire forms, deductions).
  • Perform basic data entry in Time Entry and payroll systems under supervision.
  • Distribute paychecks and pay statements as directed.
  • Respond to routine payroll inquiries by routing or escalating issues appropriately.
  • Maintain organized and accurate employee payroll records.
  • Support weekly payroll processing activities.
  • Follow established payroll procedures, policies, and deadlines.
  • Respond to employee payroll inquiries in a timely manner by performing the initial review, escalating as needed, and making sure employees receive a clear and accurate response to their request.
  • Handle requests for hours report, paystubs, W-2s, and Verification of Employment (VOE).
  • Collect, scan, and submit all payroll documentation, including garnishment notices, 401k letters, tax deduction catchups, travel agreements, and promotions.
  • Ensure Time Entry software is updated with employee, foreman, and general foreman information.
  • Review regular timecards, retro request, and missed time to make sure all hours and pay information are reported accurately.
  • Review employees' pay rates for compliance with union contracts and labor laws.
  • Submit requests and make sure certain employees have the devices and access to software they need to perform their time entry and payroll responsibilities.
  • The duties and responsibilities are intended to describe the general nature and scope of work this position performs. This is not a complete listing; other duties will be assigned based on the position's role within the business unit.

WHAT YOU'LL NEED TO BE SUCCESSFUL:
  • Basic understanding of payroll or HR administration.
  • Strong attention to detail and data accuracy.
  • Ability to follow instructions and maintain confidentiality.
  • Effective written and verbal communication skills.
  • Proficiency with Microsoft Office (Outlook, Excel, Word).
  • Ability to work under time pressure and adapt to changing requirements with a positive attitude.
  • Effective oral and written communication skills required for the position.

WHAT YOU BRING TO US:
  • High school diploma or equivalent required.
  • 0-2 years of payroll, HR, finance, or administrative experience.
  • Preferring experience working with a union employer.
  • Payroll or HR coursework preferred.

TRAVEL:
  • Up to 5%

WORKING CONDITIONS:
  • General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning
  • Noise level is usually low to medium; it can be loud on the jobsite.
  • We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
  • Occasional lifting of up to 30 lbs.

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.
YOU Matter - Our Benefits
  • ESOP - Employee Stock Ownership
  • 401 K
  • Annual bonus program based upon performance, profitability, and achievement
  • 17 PTO days per year plus 10 paid holidays
  • 3 days of paid sick leave each year
  • 3 days of paid Bereavement leave each year
  • 3 days of paid Jury Duty
  • Medical, Dental, Vision Insurance
  • Bonding Leave
  • Term Life, AD&D Insurance, and Voluntary Life Insurance
  • Disability Income Protection Insurance
  • Pre-tax Flexible Spending Plans (Health and Dependent Care)
  • Charitable Giving Match with our Rosendin Foundation

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business...and your career.
Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

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