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Payroll Admin Assistant Jobs in Virginia (NOW HIRING)

VSC Fire & Security

Payroll Administrator

Richmond, VA · On-site

$70K - $80K/yr

VSC Fire & Security Corporate is seeking candidates for the position of Payroll Administrator. What ... deductions. * Assist with payroll-related reconciliations, audits, and year-end activities ...

VSC Fire & Security

Payroll Administrator

Richmond, VA · On-site

$70K - $80K/yr

VSC Fire & Security Corporate is seeking candidates for the position of Payroll Administrator. What ... deductions. * Assist with payroll-related reconciliations, audits, and year-end activities ...

Terrestris LLC

Junior Payroll Administrator

Springfield, VA · On-site

$40K - $50K/yr

The Payroll Specialist will coordinate and support payroll functions within our Accounting team ... Support DCAA, GSA, and IRS audit readiness and responses. * Assist with budgeting, forecasting, and ...

Turn2Partners

Payroll and Benefits Administrator

VA · On-site

$56K - $72K/yr

About the Payroll & Benefits Administrator Role The Payroll & Benefits Administrator will support ... Research payroll tax questions and assist with tax reporting and reconciliations * Help manage ...

ADP

Payroll Specialist

Norfolk, VA · On-site

$22.75 - $31/hr

... Client Payroll Administrators. The person in this role will use multiple tools and research ... Provides application/navigation support. * Assist Clients with Client data maintenance, setup ...

Automatic Data Processing

Payroll Specialist

Norfolk, VA · On-site

$22.75 - $31/hr

... Client Payroll Administrators. You carry the weight of ADP's service reputation and client ... You will assist clients with payroll processing and solve any issues that may arise. You will ...

Automatic Data Processing

Payroll Specialist

Norfolk, VA · On-site

$22.75 - $31/hr

... Client Payroll Administrators. You carry the weight of ADP's service reputation and client ... You will assist clients with payroll processing and solve any issues that may arise. You will ...

ADP

Payroll Specialist

Norfolk, VA · On-site

$22.75 - $31/hr

... Client Payroll Administrators. You carry the weight of ADP's service reputation and client ... You will assist clients with payroll processing and solve any issues that may arise. You will ...

ADP

Payroll Specialist

Norfolk, VA · On-site

$22.75 - $31/hr

... Client Payroll Administrators. You carry the weight of ADP's service reputation and client ... You will assist clients with payroll processing and solve any issues that may arise. You will ...

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Payroll Admin Assistant information

See Virginia salary details

$14

$20

$28

How much do payroll admin assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for payroll admin assistant in Virginia is $20.53, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $22.64 per hour, depending on experience, location, and employer.

What does a payroll admin assistant do?

A Payroll Admin Assistant supports the payroll department by helping to process employee payments, maintain payroll records, and ensure compliance with tax laws and company policies. Their duties often include data entry of timesheets, assisting with payroll calculations, responding to employee payroll inquiries, and preparing related reports. They play a key role in ensuring employees are paid accurately and on time while maintaining confidentiality and attention to detail.

What are the key skills and qualifications needed to thrive as a payroll admin assistant, and why are they important?

To thrive as a Payroll Admin Assistant, you need accuracy in data entry, a basic understanding of payroll processes, and familiarity with employment laws, often supported by a high school diploma or relevant certification. Experience with payroll software such as ADP, QuickBooks, or Sage, and proficiency in Microsoft Excel are commonly required. Strong attention to detail, organizational skills, and the ability to maintain confidentiality help set top performers apart. These skills and qualities ensure that payroll is processed efficiently, accurately, and in compliance with regulations, which is critical for employee satisfaction and business operations.

What are some common challenges faced by payroll admin assistants, and how can they be effectively managed?

Payroll Admin Assistants often encounter challenges such as managing tight deadlines, handling confidential information, and ensuring accuracy in payroll data. To effectively manage these challenges, it’s important to develop strong organizational skills, maintain attention to detail, and stay updated on payroll regulations and company policies. Clear communication with HR, finance teams, and employees also helps to quickly resolve discrepancies and maintain a smooth payroll process.

What are popular job titles related to Payroll Admin Assistant jobs in Virginia?

For Payroll Admin Assistant jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Payroll Admin Assistant jobs in Virginia look for?

The top searched job categories for Payroll Admin Assistant jobs in Virginia are:

What cities in Virginia are hiring for Payroll Admin Assistant jobs?

Cities in Virginia with the most Payroll Admin Assistant job openings:

Payroll Admin Assistant jobs near you
Infographic showing various Payroll Admin Assistant job openings in Virginia as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,708 per year, or $20.5 per hour.

Payroll Administrator

VSC Fire & Security

Richmond, VA • On-site

$70K - $80K/yr

Full-time

Medical, Dental, Vision, Life, PTO

Posted 7 days ago

VSC Fire & Security rating

7.8

Company rating: 7.8 out of 10

Based on 32 frontline employees who took The Breakroom Quiz

14th of 37 rated health and safety providers

Job description

VSC Fire & Security Corporate is seeking candidates for the position of Payroll Administrator.

 What we offer:

  • Excellent pay $70,000 - $80,000 based on experience
  • Paid vacation and company holidays
  • Medical, dental and vision insurance options for you and your family
  • Health Savings Account (HSA) or Flexible Spending Account (FSA)
  • Company paid life insurance for full time employees
  • Employee apparel program
  • Company paid long term disability insurance
  • Bonus for referring new employees
  • Parental leave for full-time employees
  • Employee Assistance Program (EAP)
  • Opportunities for training and advancement

 What you need:

  • 2+ years of payroll experience in a high-volume environment.
  • Experience processing multi-state payroll preferred.
  • Demonstrated knowledge of payroll processes, deductions, taxes, and wage and hour requirements.
  • Experience with payroll and/or timekeeping systems; UKG experience preferred.
  • Strong analytical and problem-solving skills with the ability to research and resolve discrepancies independently.
  • High degree of accuracy and attention to detail, particularly when working with numbers and employee compensation information.
  • Ability to manage multiple priorities, meet strict deadlines, and work effectively in a fast-paced environment.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Ability to work effectively with employees and management at all levels.
  • Ability to maintain strict confidentiality when handling sensitive personnel, payroll, and compensation information.
  • Proficiency with Microsoft Office, particularly Excel, as well as other business and payroll software.
  • Ability to work independently while also functioning effectively as part of a team.
  • Desirable but not required:
    • Experience with UKG knowledge
    • Knowledge of Certified Payroll

 What you will do:

  • Process weekly payroll accurately and timely in accordance with established payroll schedules and deadlines.
  • Verify weekly payroll based on payroll hours reported from each division and review for compliance with company policies and wage and hour standards.
  • Review payroll data for accuracy, completeness, and unusual or inconsistent results and resolve discrepancies prior to payroll finalization.
  • Process payroll adjustments, corrections, manual checks, off-cycle payrolls, bonuses, and other special payments as needed.
  • Set up, maintain, and ensure proper withholding and remittance of garnishments, child support, and other payroll deductions.
  • Respond to payroll questions and requests from employees, managers, and company leadership and research issues through resolution.
  • Maintain confidentiality of all current and former personnel and payroll records.
  • Respond to requests for records as required by subpoena, government agency, audit, or other authorized request.
  • Enter and process bonus checks and other supplemental payroll payments.
  • Calculate changes in benefit deduction amounts due to employee leaves of absence.
  • Calculate and process credits and additional deductions resulting from incorrect or missed deductions.
  • Assist with payroll-related reconciliations, audits, and year-end activities, including W-2 preparation and review.
  • Maintain accurate payroll documentation and records.
  • Research and resolve payroll discrepancies, identifying the root cause and taking appropriate corrective action.
  • Assist with payroll system testing, updates, and process improvements.
  • Maintain knowledge of applicable federal, state, and local payroll requirements and company policies.
  • Perform other duties and special projects as assigned.

What VSC Fire & Security employees say

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