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Payroll Admin Assistant Jobs in Springfield, VA (NOW HIRING)

Medicalincs, LLC

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

Serve assupporton payroll support activities * Scheduling for a few Providers: * Schedule, confirm ... an Office Assistant or Administrator(with scheduling experience). * Previous experience in a ...

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Serve assupporton payroll support activities * Scheduling for a few Providers: * Schedule, confirm ...

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Serve as support on payroll support activities * Scheduling for a few Providers: * Schedule ...

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Payroll and Human Resources Administrator

Lorton, VA · On-site

$24.75 - $33.25/hr

... and Human Resources Administrator to join our team. This position plays a critical role in ... Maintain payroll records and supporting documentation * Assist employees with payroll-related ...

Terrestris LLC

Junior Payroll Administrator

Springfield, VA · On-site

$40K - $50K/yr

The Payroll Specialist will coordinate and support payroll functions within our Accounting team ... Support DCAA, GSA, and IRS audit readiness and responses. * Assist with budgeting, forecasting, and ...

Turn2Partners

Payroll and Benefits Administrator

VA · On-site

$56K - $72K/yr

About the Payroll & Benefits Administrator Role The Payroll & Benefits Administrator will support ... Research payroll tax questions and assist with tax reporting and reconciliations * Help manage ...

Aston Carter

Payroll Manager

Germantown, MD

$110K - $140K/yr

Administer the employee timekeeping process in Deltek Costpoint, ensuring timesheets are complete ... schedules. * Assist with external audits and payroll-related reporting, ensuring requested ...

Aston Carter

Payroll Manager

Germantown, MD · On-site

$110K - $140K/yr

Administer the employee timekeeping process in Deltek Costpoint, ensuring timesheets are complete ... schedules. * Assist with external audits and payroll-related reporting, ensuring requested ...

Howard

Lead Payroll Analyst

Washington, DC

Administer union dues, voluntary deductions, and retirement contributions that originate ... Maintain logs of all remittances and assist in preparing reconciliations for managerreview. System ...

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Payroll Admin Assistant information

See Springfield, VA salary details

$15

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$29

How much do payroll admin assistant jobs pay per hour?

As of Aug 3, 2026, the average hourly pay for payroll admin assistant in Springfield, VA is $21.63, according to ZipRecruiter salary data. Most workers in this role earn between $19.09 and $23.85 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Payroll Admin Assistant, and why are they important?

To thrive as a Payroll Admin Assistant, you need accuracy in data entry, a basic understanding of payroll processes, and familiarity with employment laws, often supported by a high school diploma or relevant certification. Experience with payroll software such as ADP, QuickBooks, or Sage, and proficiency in Microsoft Excel are commonly required. Strong attention to detail, organizational skills, and the ability to maintain confidentiality help set top performers apart. These skills and qualities ensure that payroll is processed efficiently, accurately, and in compliance with regulations, which is critical for employee satisfaction and business operations.

What does a Payroll Admin Assistant do?

A Payroll Admin Assistant supports the payroll department by helping to process employee payments, maintain payroll records, and ensure compliance with tax laws and company policies. Their duties often include data entry of timesheets, assisting with payroll calculations, responding to employee payroll inquiries, and preparing related reports. They play a key role in ensuring employees are paid accurately and on time while maintaining confidentiality and attention to detail.

What are some common challenges faced by Payroll Admin Assistants, and how can they be effectively managed?

Payroll Admin Assistants often encounter challenges such as managing tight deadlines, handling confidential information, and ensuring accuracy in payroll data. To effectively manage these challenges, it’s important to develop strong organizational skills, maintain attention to detail, and stay updated on payroll regulations and company policies. Clear communication with HR, finance teams, and employees also helps to quickly resolve discrepancies and maintain a smooth payroll process.
What are popular job titles related to Payroll Admin Assistant jobs in Springfield, VA? For Payroll Admin Assistant jobs in Springfield, VA, the most frequently searched job titles are:
What job categories do people searching Payroll Admin Assistant jobs in Springfield, VA look for? The top searched job categories for Payroll Admin Assistant jobs in Springfield, VA are:
What cities near Springfield, VA are hiring for Payroll Admin Assistant jobs? Cities near Springfield, VA with the most Payroll Admin Assistant job openings:
Payroll Admin Assistant jobs near you

Office Admin Assistant

Medicalincs, LLC

Silver Spring, MD • On-site

$18.50 - $25/hr

Full-time

Re-posted 20 days ago

Job description

Salary:

We are searching for an Office Administrator / Assistant to join our team. The Office Administrator /Assistant will serve as a trusted administrative support including office management, scheduling, and otheradministrative activities. This position is an in-office position andreportsto theDirector of Resource Management & Compliance.

Responsibilities

  • General Admin duties:
  • Greet and screen callers and visitors and direct them to theappropriate personor area
  • Answer & manage generalincoming calls to the firm on companyphone lines-listening to voicemails andfollowingup as needed
  • Managing company online faxing
  • Handleadmin & program-related mailings(Scanning,filing, &mailing)
  • Handle supplies and the delivery of the company equipment
  • Work with Resource Director to make company office purchases as needed
  • Create, read, analyze, file, retrieve and organize organizational documents, invoices, and orders
  • Prepare monthly calendars, reports, and invoices
  • Organize, reserve, and oversee conference room assignments.
  • Coordinate lunches and dinners with business clients as directed
  • General office upkeep
  • Employee Onboarding /Ongoing /Offboarding Support:
  • Facilitate Employee Email, Laptop, and Access
  • Ordering employee business card, and employee ID cards
  • Support withoffboardingadmin tasks
  • Supportemployees by
    followingup withIT
  • Serve assupporton payroll support activities
  • Scheduling for a few Providers:
  • Schedule, confirm, and reschedule appointments for our group of therapists.
  • Report scheduling concernstoProgram Director/
    ResourceMgt Director
  • Other duties as assigned.

Requirements

  • Bachelors degree in a relevant field; preferably healthcare
  • Proven work experience as an Office Assistant or Administrator(with scheduling experience).
  • Previous experience in a doctors office preferred.
  • Knowledge &Proficiencyin Microsoft Office Suite
  • Excellent verbal and written communication skills; must be a people person
  • Very responsive & good problem-solving abilities
  • Knowledge of basic office equipment such as copiers, fax machines, and printers
  • Organizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skills
  • Having a working knowledge of Medicalincs HR platform(BambooHR) - preferred
  • Reliable transportation needed; 5 days a week in-person at our Silver Spring, MD office


OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with a reasonable notice.


Moderate degree of mental/visual stress involved. Concentrated periods of time spent using PC keyboard and viewing monitor. Will work some weekends, evenings or early hours to accommodate member needs.

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ABOUT MEDICALINCS

Medicalincs is a renowned healthcare business & clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings and return on investment for our clients. Medicalincs launched in 2017, and we are located at Silver Spring, Maryland and serve the Maryland, District of Columbia, Virginia, and other States.

OUR MISSION: At Medicalincs, our mission is to link silos in the healthcare system -- to achieve the most cost-effective, high quality, and continually improved care delivery that preserves & saves lives!

OUR PHILOSOPHY: To make a difference, you need to beTHICKE- Trusted, Hearty, Innovative, Committed, Kaizen & Equitable!