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Purchasing Card Administrator Jobs in Virginia (NOW HIRING)

City of Alexandria

Fiscal Officer I

Alexandria, VA · On-site

$64K - $90K/yr

Acts as Department's purchase card administrator, certifies and forwards reports and supporting documentation for concurring audit; Sets up and maintains individual expense ledgers; drafts, receives ...

Everstory Partners

Administrator

Richmond, VA · On-site

$17 - $19/hr

Banking duties: cash receipt entry, deposit slips, credit card transactions and bank deposits. May ... Process all purchases and invoices through the current system. * Accounts Receivable: Collection of ...

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All JobsPurchasing Card Administrator JobsPurchasing Card Administrator Jobs in Virginia

Purchasing Card Administrator information

See Virginia salary details

$15

$25

$49

How much do purchasing card administrator jobs pay per hour?

As of Jul 31, 2026, the average hourly pay for purchasing card administrator in Virginia is $25.14, according to ZipRecruiter salary data. Most workers in this role earn between $19.09 and $27.64 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Purchasing Card Administrator, and why are they important?

To thrive as a Purchasing Card Administrator, you need a solid understanding of financial processes, attention to detail, and experience with procurement or accounting, often supported by a relevant degree or equivalent work experience. Familiarity with expense management software, enterprise resource planning (ERP) systems, and knowledge of compliance regulations is typically required. Strong analytical abilities, communication skills, and integrity set top performers apart in this role. These skills are crucial for ensuring accurate transaction oversight, policy compliance, and effective communication with stakeholders.

What does a Purchasing Card Administrator do?

A Purchasing Card Administrator is responsible for managing an organization's purchasing card (P-Card) program. This role involves overseeing the issuance of cards, monitoring usage to ensure compliance with company policies, providing training to cardholders, and reconciling transactions. They also handle reporting, resolve discrepancies, and work with vendors and internal departments to optimize the purchasing process. Their goal is to ensure efficient, secure, and compliant use of purchasing cards within the organization.

What is the difference between Purchasing Card Administrator vs Procurement Specialist?

AspectPurchasing Card AdministratorProcurement Specialist
CredentialsTypically requires purchasing or finance certifications, familiarity with procurement systemsOften requires procurement certifications, purchasing experience, and negotiation skills
Work EnvironmentAdministrative, focused on card management and complianceStrategic and operational, involved in sourcing and supplier management
Employer & Industry UsageCommon in finance, accounting, and administrative departmentsUsed across supply chain, logistics, and procurement departments

The Purchasing Card Administrator primarily manages corporate credit card programs, ensuring compliance and proper usage. In contrast, the Procurement Specialist handles broader sourcing, supplier negotiations, and procurement strategies. While both roles require knowledge of purchasing processes, the Purchasing Card Administrator focuses on card-related administration, whereas the Procurement Specialist engages in strategic procurement activities.

What are some common challenges faced by Purchasing Card Administrators and how can they be managed?

Purchasing Card Administrators often encounter challenges related to ensuring compliance with company policies and preventing misuse or fraud. Managing large volumes of transactions and staying up-to-date with regulatory changes can also be demanding. To address these challenges, administrators typically implement robust training programs for cardholders, use automated monitoring tools, and conduct regular audits. Collaborating closely with finance and procurement teams helps maintain accurate records and streamlines issue resolution, making the role both dynamic and integral to organizational efficiency.
What are popular job titles related to Purchasing Card Administrator jobs in Virginia? For Purchasing Card Administrator jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Purchasing Card Administrator jobs in Virginia look for? The top searched job categories for Purchasing Card Administrator jobs in Virginia are:
Purchasing Card Administrator jobs near you
Infographic showing various Purchasing Card Administrator job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $52,300 per year, or $25.1 per hour.

Contracts Administrator

CIMCO Refrigeration

Chesapeake, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

Job description

The Contract Administrator plays a critical role in maintaining operational compliance and supporting project execution across multiple states. This position requires strong organizational discipline, familiarity with construction compliance requirements, and the ability to manage high volumes of documentation with accuracy and confidentiality. Working closely with Construction, Service, and Accounting teams, the Contract Administrator ensures licenses, permits, certified payrolls, and prequalification packages are completed correctly and submitted on time. This role also supports SAP transaction entry, expense reconciliation, and general office administration for the Chesapeake service office.
Company Benefits:
  • 13 paid holidays
  • Vacation and sick pay
  • PPE provided along with annual allowance for boots and prescription safety glasses
  • Work shirts provided by company
  • Annual appreciation package
  • Early performance evaluation opportunities
  • Competitive benefits (medical/ dental/ vision)
  • 401k + match
  • Company paid life insurance and disability
  • Employee assistance program
  • Career development opportunities

Responsibilities:
  • Prepare contractor prequalification packages (paper and customer portals), including business information, project history, backlog, references, and billing data
  • Manage business license renewals across multiple states, coordinating revenue figures with accounting to ensure consistency with revenue tax filings
  • Maintain contractor licenses and verify self-perform eligibility by state
  • Process CCIP/OCIP enrollment and filings for construction projects
  • Prepare certified payroll reports and prevailing wage breakdowns for public works projects
  • Obtain and track project permits and maintain organized records
  • Maintain customer and vendor portals, ensuring data accuracy and timely updates
  • Enter and code transactions in SAP, ensuring accurate GL assignment
  • Reconcile corporate purchasing card and expense documentation
  • Support month-end close and respond to audit documentation requests from the accounting team
  • Manage office supplies, equipment, and vendor relationships for the Chesapeake service office
  • Coordinate meetings and company events as needed
  • Maintain organized filing systems for licenses, permits, and compliance records
  • Handle incoming correspondence, shipping, and general office inquiries
  • Provide administrative support to the Director of Construction, Director of Service, and VP - US

Required Qualifications:
  • 3+ years of experience in construction contract administration, compliance, or similar role
  • Working knowledge of certified payroll and prevailing wage requirements (Davis-Bacon or state public works)
  • Experience with accounting data entry and GL coding; SAP strongly preferred
  • Experience with contractor prequalification portals and multi-state licensing
  • High accuracy and discretion when handling confidential data
  • Ability to work independently across departments and manage multiple deadlines

Company Profile
CIMCO specializes in the engineering, design, manufacture, installation and service of complex thermal building solutions for industrial, process cooling and recreational refrigeration and mechanical systems. For more than 100 years, CIMCO's leadership and unparalleled research, development and manufacturing programs has put us at the forefront of industry advancements and technological breakthroughs. Our professional engineers, technicians and designers apply innovative state-of-the-art equipment and refrigerants to develop systems that meet even the most complex thermal challenges.
CIMCO is committed to creating an inclusive environment where people from all backgrounds can thrive. Together, we embrace diversity of thought, experience, and perspective, as we combine our unique skills and capabilities to drive successful outcomes for all stakeholders. As an equal opportunity employer, CIMCO provides accessibility accommodations during the recruitment process. Should require any accommodation, please let us know, and we will work with you to meet your needs.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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