ZipRecruiter

Log In

1

Purchasing Card Administrator Jobs in Virginia (NOW HIRING)

YMCA of Greater Richmond

Office Administrator

Richmond, VA · On-site

$43K - $45K/yr

This role is responsible for managing employee building access, purchasing, calendar coordination ... Manage membership card distribution and external gift certificate requests. * Coordinate shared ...

TERRACON

Local Office Administrator

Ashburn, VA · On-site

$18.50 - $25.25/hr

... cards, processing purchase orders (PO's) and invoices, Department of Transportation (DOT ... utilization, fuel card issuance, and preventative maintenance compliance. * Support the ...

TERRACON

Local Office Administrator

Ashburn, VA · On-site

$24.90 - $34.80/hr

... cards, processing purchase orders (PO's) and invoices, Department of Transportation (DOT ... utilization, fuel card issuance, and preventative maintenance compliance. * Support the ...

next page

Showing results 1-20

All JobsPurchasing Card Administrator JobsPurchasing Card Administrator Jobs in Virginia

Purchasing Card Administrator information

See Virginia salary details

$15

$25

$49

How much do purchasing card administrator jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for purchasing card administrator in Virginia is $25.14, according to ZipRecruiter salary data. Most workers in this role earn between $19.09 and $27.64 per hour, depending on experience, location, and employer.

What does a purchasing card administrator do?

A Purchasing Card Administrator is responsible for managing an organization's purchasing card (P-Card) program. This role involves overseeing the issuance of cards, monitoring usage to ensure compliance with company policies, providing training to cardholders, and reconciling transactions. They also handle reporting, resolve discrepancies, and work with vendors and internal departments to optimize the purchasing process. Their goal is to ensure efficient, secure, and compliant use of purchasing cards within the organization.

What are the key skills and qualifications needed to thrive as a purchasing card administrator?

To thrive as a Purchasing Card Administrator, you need a solid understanding of financial processes, attention to detail, and experience with procurement or accounting, often supported by a relevant degree or equivalent work experience. Familiarity with expense management software, enterprise resource planning (ERP) systems, and knowledge of compliance regulations is typically required. Strong analytical abilities, communication skills, and integrity set top performers apart in this role. These skills are crucial for ensuring accurate transaction oversight, policy compliance, and effective communication with stakeholders.

What are some common challenges faced by purchasing card administrators and how can they be managed?

Purchasing Card Administrators often encounter challenges related to ensuring compliance with company policies and preventing misuse or fraud. Managing large volumes of transactions and staying up-to-date with regulatory changes can also be demanding. To address these challenges, administrators typically implement robust training programs for cardholders, use automated monitoring tools, and conduct regular audits. Collaborating closely with finance and procurement teams helps maintain accurate records and streamlines issue resolution, making the role both dynamic and integral to organizational efficiency.

What is the difference between Purchasing Card Administrator vs Procurement Specialist?

AspectPurchasing Card AdministratorProcurement Specialist
CredentialsTypically requires purchasing or finance certifications, familiarity with procurement systemsOften requires procurement certifications, purchasing experience, and negotiation skills
Work EnvironmentAdministrative, focused on card management and complianceStrategic and operational, involved in sourcing and supplier management
Employer & Industry UsageCommon in finance, accounting, and administrative departmentsUsed across supply chain, logistics, and procurement departments

The Purchasing Card Administrator primarily manages corporate credit card programs, ensuring compliance and proper usage. In contrast, the Procurement Specialist handles broader sourcing, supplier negotiations, and procurement strategies. While both roles require knowledge of purchasing processes, the Purchasing Card Administrator focuses on card-related administration, whereas the Procurement Specialist engages in strategic procurement activities.

What are popular job titles related to Purchasing Card Administrator jobs in Virginia?

For Purchasing Card Administrator jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Purchasing Card Administrator jobs in Virginia look for?

The top searched job categories for Purchasing Card Administrator jobs in Virginia are:

Purchasing Card Administrator jobs near you
Infographic showing various Purchasing Card Administrator job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $52,300 per year, or $25.1 per hour.

PROCUREMENT ADMINISTRATOR

Carter Machinery

Mechanicsville, VA

$64K - $83K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 26 days ago

Key responsibilities

  • Facilitate preparation, distribution, and evaluation of RFPs, RFIs, and RFQs.

  • Coordinate vendor onboarding, ensure documentation accuracy, and manage vendor accounts.

  • Create purchase orders, troubleshoot ERP processes, and support procurement-related administrative tasks.

Carter Machinery rating

8.8

Company rating: 8.8 out of 10

Based on 40 frontline employees who took The Breakroom Quiz

24th of 178 rated vehicle equipment hire

Job description

Join a Company That’s Built to Elevate You. 

At Carter Machinery, we don’t just offer jobs - we offer long-term careers defined by purpose, innovation, and impact. We’ve built an award-winning workplace where high achievers thrive, careers grow, and your work truly matters. 

Our legacy is strong, our vision is bold, and our future is built on investing in the growth and well-being of our people. Whether you're turning a wrench, managing operations, or supporting customers, you play a vital role in powering industries that moves the world forward. 

Job Title: Procurement Administrator

Location: Richmond, Virginia

Starting Compensation Range: $64,000 - $83,000 per year

What You Will Do: 

Project Support:

  • Facilitate preparation, distribution, and evaluation of RFPs, RFIs, and RFQs
  • Lead and participate in internal and external continuous improvement initiatives
  • Create and maintain internal department SOPs
  • Support with budgeting and expense forecasting through spend analysis
  • Review and track MSAs and vendor contracts

Daily Administrative Support:

  • Coordinate vendor onboarding and ensure all required documentation is collected and accurate
  • Create purchase orders and troubleshoot ERP process/workflows
  • Administer company purchasing card (P-Card), including ordering, transaction troubleshooting, credit increase requests, and audit support
  • Investigate and resolve rogue spend
  • Process customer gift card requests
  • Manage corporate vendor e-commerce accounts
  • Advise and assist in creating intra and interdepartmental SOPs
  • Communicate with internal and external stakeholders to resolve payment issues
  • Coordinate employee travel arrangements, ensuring bookings adhere to company policy
  • Manage procurement inbox (email and postal)
  • Work in coordination with team to achieve Continuous Improvement goals and objectives
  • Perform various other duties as assigned

What We’re Looking For: 

  • High school diploma or equivalent, required; college degree strongly preferred
  • Minimum four years' procurement experience, required
  • Advanced proficiency in Microsoft Excel, PowerPoint, and Microsoft Office Suite, required
  • Experience with contract review, vendor compliance tracking, sourcing strategies, and process improvement, required
  • Experience operating and navigating ERP systems; experience with CODA and Microsoft Dynamics (D365), a plus
  • Experience leading projects, developing reports and analytics, and working independently in a fast-paced environment, required
  • Strong knowledge of the procure-to-pay process, vendor management, and sourcing practices
  • General knowledge of corporate purchasing policies and financial controls
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, OneNote, Outlook, Teams)
  • Familiarity with ERP systems; experience with CODA and Microsoft Dynamics (D365) a plus

What Success Looks Like In This Role: 

  • Efficient facilitation of RFPs, RFIs, and RFQs
  • Creation of internal department SOPs
  • Coordination of vendor onboarding
  • Effective administration of company purchasing cards (P-Card)
  • Thorough investigation and resolution to rogue spend
  • Quick response to customer gift card requests
  • Proficient management of corporate vendor e-commerce accounts
  • Strong organizational and time-management skills
  • Excellent verbal and written communication skills
  • Successful management of multiple priorities and meeting deadlines in a fast-paced environment
  • High attention to accuracy and detail
  • Working independently with limited supervision and in a team environment
  • Promoting a positive customer experience
  • Upholding the Core Values of Integrity, Commitment, Excellence and Teamwork by embracing The Carter Way

Physical Requirements: 

  • Regularly required to sit and talk or hear
  • Frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms
  • Occasionally lift and/or move up to 20 pounds
  • Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus

Competitive Compensation and Benefits: 

  • Health, dental and vision insurance
  • Paid time off
  • 401(k), $0.75 to $1.25 match up to 6%
  • Life and disability insurance 
  • In-house training instructors/programs
  • Tuition reimbursement
  • Employee referral bonus program
  • Tool allowances and tool loans
  • Discounts on cellular phone service, computers, and vehicles
  • Opportunities for overtime
  • Shift differential (if applicable)

You’ll gain access to real learning, real advancement, and a real future in a company that’s reshaping what it means to lead in our industry. If you're looking for purpose, possibilities, and a team that wins together - you belong at Carter Machinery. 

Come build what matters and build your future with us. 

Actual base pay may vary based on experience, skills, qualifications, education, geographic location, and other relevant business considerations. In addition to base pay, the compensation package may include participation in performance-based incentive programs (e.g., discretionary or non-discretionary plans), as well as overtime eligibility depending on the role.

Carter Machinery Co. Inc. is an EEO/AA Employer. All qualified individuals – including minorities, females, veterans, and individuals with disabilities, or any other characteristic protected by law – are encouraged to apply. 

Carter Machinery is a drug-free workplace. 

What Carter Machinery employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply