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Purchasing Card Administrator Jobs (NOW HIRING)

Tuskegee University

Position Information Position Title Purchasing Card Administrator Status Full Time Job Summary Manage the University's comprehensive Purchasing Card Program, including administration, oversight ...

New

JPL

Purchase Card (P-Card) Administrator

Pasadena, CA · On-site

$21.75 - $29.50/hr

We are seeking a detail-oriented and proactive Purchase Card (P-Card) Administrator to oversee and ... The ideal candidate is analytical, organized, and experienced in financial or purchasing ...

LORAM Maintenance

Credit Card Administrator

Hamel, MN · On-site

Credit Card Administrator FLSA Status: Non-Exempt Department: Accounting Reports to: Accounting ... The role also provides accounting support by creating purchase requisitions and processing cash ...

Loram

Credit Card Administrator

Hamel, MN · On-site

Credit Card Administrator FLSA Status: Non-Exempt Department: Accounting Reports to: Accounting ... The role also provides accounting support by creating purchase requisitions and processing cash ...

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Purchasing Card Administrator information

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How much do purchasing card administrator jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for purchasing card administrator in the United States is $25.36, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $27.88 per hour, depending on experience, location, and employer.

What does a purchasing card administrator do?

A Purchasing Card Administrator is responsible for managing an organization's purchasing card (P-Card) program. This role involves overseeing the issuance of cards, monitoring usage to ensure compliance with company policies, providing training to cardholders, and reconciling transactions. They also handle reporting, resolve discrepancies, and work with vendors and internal departments to optimize the purchasing process. Their goal is to ensure efficient, secure, and compliant use of purchasing cards within the organization.

What are the key skills and qualifications needed to thrive as a purchasing card administrator?

To thrive as a Purchasing Card Administrator, you need a solid understanding of financial processes, attention to detail, and experience with procurement or accounting, often supported by a relevant degree or equivalent work experience. Familiarity with expense management software, enterprise resource planning (ERP) systems, and knowledge of compliance regulations is typically required. Strong analytical abilities, communication skills, and integrity set top performers apart in this role. These skills are crucial for ensuring accurate transaction oversight, policy compliance, and effective communication with stakeholders.

What are some common challenges faced by purchasing card administrators and how can they be managed?

Purchasing Card Administrators often encounter challenges related to ensuring compliance with company policies and preventing misuse or fraud. Managing large volumes of transactions and staying up-to-date with regulatory changes can also be demanding. To address these challenges, administrators typically implement robust training programs for cardholders, use automated monitoring tools, and conduct regular audits. Collaborating closely with finance and procurement teams helps maintain accurate records and streamlines issue resolution, making the role both dynamic and integral to organizational efficiency.

What is the difference between Purchasing Card Administrator vs Procurement Specialist?

AspectPurchasing Card AdministratorProcurement Specialist
CredentialsTypically requires purchasing or finance certifications, familiarity with procurement systemsOften requires procurement certifications, purchasing experience, and negotiation skills
Work EnvironmentAdministrative, focused on card management and complianceStrategic and operational, involved in sourcing and supplier management
Employer & Industry UsageCommon in finance, accounting, and administrative departmentsUsed across supply chain, logistics, and procurement departments

The Purchasing Card Administrator primarily manages corporate credit card programs, ensuring compliance and proper usage. In contrast, the Procurement Specialist handles broader sourcing, supplier negotiations, and procurement strategies. While both roles require knowledge of purchasing processes, the Purchasing Card Administrator focuses on card-related administration, whereas the Procurement Specialist engages in strategic procurement activities.

More about Purchasing Card Administrator jobs

What cities are hiring for Purchasing Card Administrator jobs?

Cities with the most Purchasing Card Administrator job openings:

What states have the most Purchasing Card Administrator jobs?

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What job categories do people searching Purchasing Card Administrator jobs look for?

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Purchasing Card Administrator jobs near you
Infographic showing various Purchasing Card Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $52,753 per year, or $25.4 per hour.

Purchasing Card Administrator

Tuskegee University

On-site

Full-time

Posted 2 days ago

New

Job description

Position Details
To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options.
Position Information
Position Title
Purchasing Card Administrator
Status
Full Time
Job Summary
Manage the University's comprehensive Purchasing Card Program, including administration, oversight, compliance, and program enhancements. Serve as the primary liaison with the University's banking institution and maintain required program documentation.
  • Develop, implement, and maintain University purchasing card policies, procedures, guidelines, and internal controls.

Supervise the Purchasing Card Coordinator and provide direction, training, and performance oversight to assigned staff.
  • Ensure proper issuance, maintenance, suspension, cancellation, and reconciliation of purchasing cards. Review and approve purchasing card applications, account updates, credit limit increases, and other program changes.
  • Monitor purchasing card activity to ensure compliance with university policies and identify potential misuse, fraud, or unauthorized transactions.

Coordinate internal reviews, audits, and compliance assessments related to purchasing card activity. Prepare executive-level reports, spending analyses, trend analyses, and recommendations for university leadership.
  • Lead the development and delivery of purchasing card training programs for cardholders, approvers, and campus departments.
  • Maintain oversight of Merchant Category Code (MCC) restrictions and recommend adjustments based on university needs.
  • Collaborate with Procurement, Budget, Finance, Internal Audit, and external auditors to support compliance and operational effectiveness.

Recommend strategic improvements to strengthen purchasing card processes, efficiency, and risk management.
Essential Job Duties
Administer all aspects of the University Purchasing Card Program.
Review and approve requests for new cards, card replacements, account changes, and credit limit adjustments.
  • Monitor monthly purchasing card activity, spending patterns, and compliance reports.
  • Ensure timely reconciliation of purchasing card transactions and resolution of outstanding issues. Manage documentation requirements, including receipts, approvals, missing receipt affidavits, and supporting documentation.

Establish procedures to reduce purchasing card risks and strengthen internal controls.
Maintain records of cardholder agreements, training certifications, and program activities. Investigate questionable transactions and coordinate corrective actions when necessary.
Assist departments with purchasing card questions, policy interpretation, and compliance requirements.
  • Develop dashboards, reports, and presentations regarding purchasing card utilization and program performance.
  • Maintain knowledge of procurement regulations, audit standards, and best practices related to

purchasing card programs.
  • Perform other duties as assigned.

Qualifications (Education, Experience and Specialized Training)
• Bachelor's degree in business administration, Accounting, Finance, Public Administration, or a related field.
• Minimum of two (2) years of experience in procurement, accounting, finance, purchasing, or a related administrative field.
• Experience with Purchasing Card administration, travel reimbursement, or procurement operations preferred.
• Experience working within a higher education environment is preferred.
• Experience administering a university or organizational purchasing card program is preferred
• Experience using banking platforms, EFPs, procurement systems, and audit processes.
• Proficient in Microsoft Office Suite.
• Supervisory experience managing staff or coordinating departmental operations.
Physical Demands
Skills and Attributes
Strong leadership and supervisory skills.
Excellent written and verbal communication skills.
  • Ability to interpret policies, procedures, and financial regulations.
  • Strong analytical and problem-solving abilities.
  • Ability to analyze purchasing trends and financial data.
  • Knowledge of procurement practices and internal control procedures. Ability to manage multiple priorities and meet deadlines.
  • Strong attention to detail and organizational skills.

Ability to work collaboratively with university leadership, faculty, staff, and external partners. Proficiency with Microsoft Office Suite and financial/procurement systems
Posting Detail Information
Posting Number
Will this position required travel?
No
Will this position required night, weekend, and after hour work?
Sometimes
Will this positon be supported using grants or contract funding?
No
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Open Date
08/20/2026
Close Date
11/30/2026
Open Until Filled
No
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents:
  • Tuskegee University employment application
  • Cover Letter
  • Resume/CV
  • Recommendation letters
  • Copies of unofficial transcripts.
  • Please note that official transcripts(s) will be required upon hire

Quick Link for Internal Postings
https://tuskegee.peopleadmin.com/postings/3816

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