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Purchasing Card Administrator Jobs (NOW HIRING)

WCPSS

Purchasing Project Specialist

Raleigh, NC

Overview POSITION TITLE (Oracle title) PROJECT SPECIALIST WORKING TITLE Purchasing Project ... Serves as backup procurement card administrator and System Trainer/Analyst. MINIMUM QUALIFICATIONS:

WCPSS

Purchasing Project Specialist

Raleigh, NC · On-site

Overview POSITION TITLE (Oracle title) PROJECT SPECIALIST WORKING TITLE Purchasing Project ... Serves as backup procurement card administrator and System Trainer/Analyst. MINIMUM QUALIFICATIONS:

WCPSS

Purchasing Project Specialist

Raleigh, NC

Overview POSITION TITLE (Oracle title) PROJECT SPECIALIST WORKING TITLE Purchasing Project ... Serves as backup procurement card administrator and System Trainer/Analyst. MINIMUM QUALIFICATIONS:

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How much do purchasing card administrator jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for purchasing card administrator in the United States is $25.36, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $27.88 per hour, depending on experience, location, and employer.

What does a purchasing card administrator do?

A Purchasing Card Administrator is responsible for managing an organization's purchasing card (P-Card) program. This role involves overseeing the issuance of cards, monitoring usage to ensure compliance with company policies, providing training to cardholders, and reconciling transactions. They also handle reporting, resolve discrepancies, and work with vendors and internal departments to optimize the purchasing process. Their goal is to ensure efficient, secure, and compliant use of purchasing cards within the organization.

What are the key skills and qualifications needed to thrive as a purchasing card administrator?

To thrive as a Purchasing Card Administrator, you need a solid understanding of financial processes, attention to detail, and experience with procurement or accounting, often supported by a relevant degree or equivalent work experience. Familiarity with expense management software, enterprise resource planning (ERP) systems, and knowledge of compliance regulations is typically required. Strong analytical abilities, communication skills, and integrity set top performers apart in this role. These skills are crucial for ensuring accurate transaction oversight, policy compliance, and effective communication with stakeholders.

What are some common challenges faced by purchasing card administrators and how can they be managed?

Purchasing Card Administrators often encounter challenges related to ensuring compliance with company policies and preventing misuse or fraud. Managing large volumes of transactions and staying up-to-date with regulatory changes can also be demanding. To address these challenges, administrators typically implement robust training programs for cardholders, use automated monitoring tools, and conduct regular audits. Collaborating closely with finance and procurement teams helps maintain accurate records and streamlines issue resolution, making the role both dynamic and integral to organizational efficiency.

What is the difference between Purchasing Card Administrator vs Procurement Specialist?

AspectPurchasing Card AdministratorProcurement Specialist
CredentialsTypically requires purchasing or finance certifications, familiarity with procurement systemsOften requires procurement certifications, purchasing experience, and negotiation skills
Work EnvironmentAdministrative, focused on card management and complianceStrategic and operational, involved in sourcing and supplier management
Employer & Industry UsageCommon in finance, accounting, and administrative departmentsUsed across supply chain, logistics, and procurement departments

The Purchasing Card Administrator primarily manages corporate credit card programs, ensuring compliance and proper usage. In contrast, the Procurement Specialist handles broader sourcing, supplier negotiations, and procurement strategies. While both roles require knowledge of purchasing processes, the Purchasing Card Administrator focuses on card-related administration, whereas the Procurement Specialist engages in strategic procurement activities.

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Purchasing Card Administrator jobs near you
Infographic showing various Purchasing Card Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $52,753 per year, or $25.4 per hour.

Enterprise Card Program Specialist

Hays Electrical Services

Houston, TX • On-site

Full-time

Re-posted 14 hours ago

Hays Electrical Services rating

6.7

Company rating: 6.7 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Job description

Department: Supply Chain
Reports To: Manager, Supplier Operations
FLSA Status: Non-Exempt
 Position SummaryThe Enterprise Card Program Specialist is responsible for the day-to-day administration of Hays' Enterprise Purchasing Card Program. This position supports cardholders across the organization by administering card accounts, maintaining program compliance, monitoring spending activity, preparing reporting, coordinating with the card provider, and ensuring the program operates efficiently while supporting company purchasing policies and internal controls.Primary Responsibilities
  • Administer the Enterprise Purchasing Card Program and serve as the primary point of contact for cardholders.
  • Coordinate card issuance, replacements, cancellations, account maintenance, and credit limit requests.
  • Maintain cardholder records and ensure program documentation remains accurate and current.
  • Monitor purchasing card activity for policy compliance and identify unusual or unauthorized transactions for review.
  • Prepare routine spend, utilization, rebate, and compliance reports for leadership.
  • Partner with Accounting to support statement reconciliation, month-end activities, and audit requests.
  • Provide training and guidance to cardholders regarding company policies and program requirements.
  • Partner with the card provider to resolve service issues and implement program enhancements.
  • Maintain program procedures, documentation, and internal controls.
  • Identify opportunities to improve program utilization, efficiency, reporting, and user experience.
  • Support other Supplier Operations activities as needed during peak workloads.
Knowledge, Skills & Abilities
  • Knowledge of commercial purchasing card programs and internal controls.
  • Strong analytical and organizational skills with exceptional attention to detail.
  • Excellent customer service and communication skills.
  • Ability to interpret policies and apply sound judgment.
  • Proficiency with Microsoft Excel and reporting tools.
  • Experience working with ERP and purchasing systems preferred.
Qualifications
  • Associate's degree preferred; equivalent experience considered.
  • 3+ years of experience supporting purchasing card programs, procurement operations, accounting operations, or shared services.
  • Experience with Ramp or a similar commercial card platform preferred.
  • Experience preparing reports and working with financial or operational data.
Success Measures
  • Program compliance and policy adherence
  • Timely cardholder support and issue resolution
  • Reporting accuracy and timeliness
  • Rebate optimization and program utilization
  • Audit readiness and internal control compliance
  • Internal customer satisfaction

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