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Purchasing Card Administrator Jobs (NOW HIRING)

City of Galveston, TX

Purchasing Manager

Galveston, TX · On-site

Serves as the Purchase Card Administrator. * Prepares invitations for Bid and Requests for Proposal based on regulations pertaining to funding sources involved; applicable laws, rules and regulations ...

Cityofgalveston

Purchasing Manager

Galveston, TX

Serves as the Purchase Card Administrator. * Prepares invitations for Bid and Requests for Proposal based on regulations pertaining to funding sources involved; applicable laws, rules and regulations ...

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Purchasing Card Administrator information

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$15

$25

$49

How much do purchasing card administrator jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for purchasing card administrator in the United States is $25.36, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $27.88 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Purchasing Card Administrator, and why are they important?

To thrive as a Purchasing Card Administrator, you need a solid understanding of financial processes, attention to detail, and experience with procurement or accounting, often supported by a relevant degree or equivalent work experience. Familiarity with expense management software, enterprise resource planning (ERP) systems, and knowledge of compliance regulations is typically required. Strong analytical abilities, communication skills, and integrity set top performers apart in this role. These skills are crucial for ensuring accurate transaction oversight, policy compliance, and effective communication with stakeholders.

What does a Purchasing Card Administrator do?

A Purchasing Card Administrator is responsible for managing an organization's purchasing card (P-Card) program. This role involves overseeing the issuance of cards, monitoring usage to ensure compliance with company policies, providing training to cardholders, and reconciling transactions. They also handle reporting, resolve discrepancies, and work with vendors and internal departments to optimize the purchasing process. Their goal is to ensure efficient, secure, and compliant use of purchasing cards within the organization.

What is the difference between Purchasing Card Administrator vs Procurement Specialist?

AspectPurchasing Card AdministratorProcurement Specialist
CredentialsTypically requires purchasing or finance certifications, familiarity with procurement systemsOften requires procurement certifications, purchasing experience, and negotiation skills
Work EnvironmentAdministrative, focused on card management and complianceStrategic and operational, involved in sourcing and supplier management
Employer & Industry UsageCommon in finance, accounting, and administrative departmentsUsed across supply chain, logistics, and procurement departments

The Purchasing Card Administrator primarily manages corporate credit card programs, ensuring compliance and proper usage. In contrast, the Procurement Specialist handles broader sourcing, supplier negotiations, and procurement strategies. While both roles require knowledge of purchasing processes, the Purchasing Card Administrator focuses on card-related administration, whereas the Procurement Specialist engages in strategic procurement activities.

What are some common challenges faced by Purchasing Card Administrators and how can they be managed?

Purchasing Card Administrators often encounter challenges related to ensuring compliance with company policies and preventing misuse or fraud. Managing large volumes of transactions and staying up-to-date with regulatory changes can also be demanding. To address these challenges, administrators typically implement robust training programs for cardholders, use automated monitoring tools, and conduct regular audits. Collaborating closely with finance and procurement teams helps maintain accurate records and streamlines issue resolution, making the role both dynamic and integral to organizational efficiency.
More about Purchasing Card Administrator jobs
What cities are hiring for Purchasing Card Administrator jobs? Cities with the most Purchasing Card Administrator job openings:
What states have the most Purchasing Card Administrator jobs? States with the most job openings for Purchasing Card Administrator jobs include:
What job categories do people searching Purchasing Card Administrator jobs look for? The top searched job categories for Purchasing Card Administrator jobs are:
Purchasing Card Administrator jobs near you
Infographic showing various Purchasing Card Administrator job openings in the United States as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $52,753 per year, or $25.4 per hour.
Business Administrator II, Registrar's Office

Business Administrator II, Registrar's Office

University of Delaware

Newark, DE • On-site

Other

Re-posted 12 days ago

University Of Delaware rating

5.7

Company rating: 5.7 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

520th of 553 rated colleges and universities

Job description

Business Administrator II, Registrar's Office

Apply now Job no: 503249
College / VP Area: VP for Enroll Management
Work type: Staff
Location: Newark, DE
Categories: Administrative Support, Full Time

Curious about the full value of working at UD? In addition to salary, our Total Rewards benefits and Compensation Estimator give you a clear view of the complete package.

Pay Grade: 31E

Context of Job:

The Office of the University Registrar, as part of the Enrollment Management Team, manages information systems, maintains students' academic records and provides educational support services for the University community.
Under limited direction from the University Registrar, the Business Administrator II directs and manages the internal operations of the Registrar's Office, identifies issues of concern, and offers strategic solutions for policies, programs and objectives of the department. The Business Administrator II provides administrative and project-related assistance to the University Registrar in support of the academic and enrollment operations, working independently and exercising initiative and judgement on a regular basis. The Business Administrator II investigates and benchmarks opportunities for cost savings, including evaluating potential efficiencies and synergies within existing and prospective technology service contracts. The Business Administrator II is also responsible for coordinating with Human Resources, the Budget Office, Procurement, and Information Technology to complete necessary processes and paperwork to support personnel and manage financial appropriations. The Business Administrator II assists in prioritizing the meeting schedule and activities of the University Registrar and Associate Vice President for Enrollment Management and facilitates responsive and appropriate information flow between the University Registrar and/or AVP and various constituents, including senior administrators, unit directors, faculty, staff, students, parents, and the public. In addition to primary responsibilities within the Registrar's Office, this position also provides adjacent operational support to Student Financial Services.

Major Responsibilities:
  • Responsible for the day-to-day financial, human resources and administrative management of the Office of the University Registrar. Serves as liaison to Human Resources and financial administrative representative for the Registrar's Office. Coordinates and participates in a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit/department.
  • Assist the Registrar and acts independently in absence of Registrar on operational and administrative matters. Coordinates team events and meeting schedules.
  • Interpret and communicate UD policies and procedures to faculty, staff, students (current and prospective), parents and the public.
  • Maintain the Registrar's and Associate Vice President's complex calendars; prioritize and schedule meetings and travel; respond to direct calls to Registrar and escalations from other units, delegate responses to subordinates as appropriate.
  • Handle challenging phone calls with patience and tact; independently diffuse tense situations; reconcile the callers' issues.
  • Compose correspondence on behalf of the Registrar on an as-needed basis.
  • Track expenses and analyze status of budgets of over $3M.
  • Advise the Registrar and Associate Vice President regarding financial requests and needs.
  • Ensure compliance with University budget and reconciliation requirements.
  • Manage additional grant budgets when necessary.
  • Comply with grant reports and expenditure submission policies/procedures.
  • Serve as Procurement Card Administrator; support receipts with purchases and reconciling charges, process purchase orders, requisitions, create business expense reports, and allocate purchasing card charges for the Registrar, Associate Vice President, and office staff.
  • Process and track payments for subscriptions and the Registrar membership in professional organizations.
  • Support staff professional development travel expense approval and reconciliation.
  • Coordinate the employment and hiring process for full-time and part-time staff. Schedules telephone and on-site interviews as appropriate with candidates, arranging travel and expense reimbursement when appropriate.
  • Prepare administrative forms which may be confidential in nature.
  • Provide technical assistance to staff regarding desktop software and University web systems.
  • Keep staff informed of policy and procedural changes.
  • Collaborate with staff in all DEM (Division of Enrollment Management) offices to help ensure that HR processes (including recruitment, onboarding, off-boarding,
  • FMLA, time/attendance, personnel files) are handled consistently across the division.
  • Provide pertinent HR information and training; assist with questions regarding HR processes and benefits.
  • Assist with preparing future academic calendars for proposal ensuring compliance with all guidelines. Maintain historic academic calendar files.
  • Submit approved calendars/dates for posting. Update Registrar website via Adobe Experience Manager.
  • Identify, analyze and resolve duplicate ID records in UDSIS; contact other departments regarding information on the records.
  • Update records in UDSIS for decedents.
  • Manage general office functions such as computer inventory and replacement, inventory and ordering of Registrar's Office supplies, and maintenance and repairs for unit equipment.
  • Manage the Records Retention program of department records and confidential files.
  • Assist Registrar's Office units such as student registration and transfer credit during peak processing periods.
  • Provide department-wide customer service to faculty, staff, and students.
  • Perform miscellaneous job-related duties as necessary.
 
Qualifications:
  • Bachelor's degree in business administration, Human Resources or related discipline and five years of job-related experience or equivalent combination of education and experience.
  • Skilled in leadership, strategic planning and prioritization, fiscal management, and budget preparation.
  • Ability to use advanced techniques in word processing, spreadsheet analysis, database management, presentation software, PeopleSoft Student Administration, and reporting/queries.
  • Possess the highest degree of integrity and maturity due to the sensitive confidential nature of personnel and students' records.
  • Possess strong organizational skills, be able to work independently and collaboratively, effectively manage multiple projects and have the ability to analyze and solve problems in a rapidly changing environment.
  • Excellent oral, written and customer service skills, and the ability to interact well with people of all ages and diverse backgrounds.
  • Knowledge of University of Delaware policies and procedures preferred.
  • Ability to use sound judgment to make administrative/procedural decisions, including implementing policies and procedures; ensure compliance.
  • Effective analytical and technical skills are required, including the use of financial management systems, relational databases, and other software programs. Ability to generate ad-hoc reports that are meaningful and understandable.
  • Ability to edit the content, structure, and format of a range of written material.
  • Ability to manage financial and human resources effectively.

Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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