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Purchasing Card Administrator Jobs (NOW HIRING)

City of Los Banos

Purchasing Manager

Los Banos, CA · On-site

$114K - $146K/yr

Research, negotiate, and oversee designated service maintenance contracts/agreements; administer ... Maintains the City's purchasing card system. Monitors developments in the procurement field and ...

City of Los Banos, CA

Purchasing Manager

Los Banos, CA · On-site

$114K - $146K/yr

Research, negotiate, and oversee designated service maintenance contracts/agreements; administer ... Maintains the City's purchasing card system. * Monitors developments in the procurement field and ...

CAPPS

GLO - Purchaser V-VII

Austin, TX · On-site

$5.0K - $9.5K/mo

Serves as the backup Procurement Card Administrator, supporting procurement card operations and ensuring continuity of services and compliance with applicable policies and procedures. Purchaser VI

Associated

Procurement Administrator

Hanover Park, IL · On-site

$22 - $25/hr

Procurement Administrator - Hanover Park, IL (Hybrid) Why Join Us? * Make a visible impact by ... card programs, and ERP purchasing systems is highly desirable. Work Environment: Must be able to ...

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Purchasing Card Administrator information

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How much do purchasing card administrator jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for purchasing card administrator in the United States is $25.36, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $27.88 per hour, depending on experience, location, and employer.

What does a purchasing card administrator do?

A Purchasing Card Administrator is responsible for managing an organization's purchasing card (P-Card) program. This role involves overseeing the issuance of cards, monitoring usage to ensure compliance with company policies, providing training to cardholders, and reconciling transactions. They also handle reporting, resolve discrepancies, and work with vendors and internal departments to optimize the purchasing process. Their goal is to ensure efficient, secure, and compliant use of purchasing cards within the organization.

What are the key skills and qualifications needed to thrive as a purchasing card administrator?

To thrive as a Purchasing Card Administrator, you need a solid understanding of financial processes, attention to detail, and experience with procurement or accounting, often supported by a relevant degree or equivalent work experience. Familiarity with expense management software, enterprise resource planning (ERP) systems, and knowledge of compliance regulations is typically required. Strong analytical abilities, communication skills, and integrity set top performers apart in this role. These skills are crucial for ensuring accurate transaction oversight, policy compliance, and effective communication with stakeholders.

What are some common challenges faced by purchasing card administrators and how can they be managed?

Purchasing Card Administrators often encounter challenges related to ensuring compliance with company policies and preventing misuse or fraud. Managing large volumes of transactions and staying up-to-date with regulatory changes can also be demanding. To address these challenges, administrators typically implement robust training programs for cardholders, use automated monitoring tools, and conduct regular audits. Collaborating closely with finance and procurement teams helps maintain accurate records and streamlines issue resolution, making the role both dynamic and integral to organizational efficiency.

What is the difference between Purchasing Card Administrator vs Procurement Specialist?

AspectPurchasing Card AdministratorProcurement Specialist
CredentialsTypically requires purchasing or finance certifications, familiarity with procurement systemsOften requires procurement certifications, purchasing experience, and negotiation skills
Work EnvironmentAdministrative, focused on card management and complianceStrategic and operational, involved in sourcing and supplier management
Employer & Industry UsageCommon in finance, accounting, and administrative departmentsUsed across supply chain, logistics, and procurement departments

The Purchasing Card Administrator primarily manages corporate credit card programs, ensuring compliance and proper usage. In contrast, the Procurement Specialist handles broader sourcing, supplier negotiations, and procurement strategies. While both roles require knowledge of purchasing processes, the Purchasing Card Administrator focuses on card-related administration, whereas the Procurement Specialist engages in strategic procurement activities.

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Purchasing Card Administrator jobs near you
Infographic showing various Purchasing Card Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $52,753 per year, or $25.4 per hour.

Accounts Receivable Cashier & Accounting Specialist

Roberts Wesleyan University

Rochester, NY • On-site

$18.25 - $19.25/hr

Part-time

Posted 8 days ago

Job description

Description

Job Objective: 


To serve as a welcoming first point of contact within the Finance Department while supporting the fiscal integrity of Roberts Wesleyan University. This position maintains the daily financial flow of the University by providing precise cash handling and timely transaction recording, thus providing students (student accounts) and staff (departmental accounts) with helpful, transparent assistance.


Job Responsibilities:

  • Provide customer service to students, faculty and staff when they need assistance at the Cashier's window during open hours 
  • Process cashier vouchers (blue slips) and cash advance requests in accordance with established policies
  • Receive and process payments (cash and electronic) on student accounts
  • Receive and process deposits (cash and electronic) from internal/external departments
  • Prepare monthly cash bank deposit(s)
  • Support Advancement Office for posting of donor contributions to the general ledger
  • Account for campus petty cash balances

University Credit Card Program:

  • Serve as the corporate purchase card administrator
  • Oversee and coordinate all corporate purchase card activity and accounting, including expense allocations, and collection, organization and filing of receipts
  • Prepare annual use and credit limits analysis in order to recommend potential updates

Other:

  • Organize and disseminate Finance Department mail
  • Serve as a team player and foster a team environment
  • Provide support documentation for annual audits of RWU and related entities as needed
  • Perform other duties as assigned to support the Controller, Executive Director of Finance and Finance Department
Part time 20 Hours/weekThe approved rate of pay is $18.25 - $19.25/hr

Requirements

Required:

  • Associate's degree in Accounting, Business Administration, Finance, or related field or equivalent combination of education and relevant experience
  • Minimum of 1-3 years of experience in cashiering, accounts receivable, bookkeeping, banking, or related financial operations
  • Experience handling cash and electronic payments with demonstrated accuracy
  • Strong customer service experience in a professional office environment

Preferred:

  • Prior experience in higher education finance or student accounts
  • Experience with accounting or ERP systems (e.g., Microsoft Dynamics Great Plains, PowerCampus)
  • Experience administering or supporting corporate credit card programs
  • Knowledge of internal controls and audit support processes 
  • Excel skills; familiarity with accounting systems, particularly Microsoft Dynamics Great Plains, PowerCampus, Google Mail and Google Suite Products


Apply