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Purchasing Card Administrator Jobs (NOW HIRING)

WCPSS

Purchasing Project Specialist

Raleigh, NC · On-site

Overview POSITION TITLE (Oracle title) PROJECT SPECIALIST WORKING TITLE Purchasing Project ... Serves as backup procurement card administrator and System Trainer/Analyst. MINIMUM QUALIFICATIONS:

WCPSS

Purchasing Project Specialist

Raleigh, NC · On-site

Overview POSITION TITLE (Oracle title) PROJECT SPECIALIST WORKING TITLE Purchasing Project ... Serves as backup procurement card administrator and System Trainer/Analyst. MINIMUM QUALIFICATIONS:

WCPSS

Purchasing Project Specialist

Raleigh, NC · On-site

Overview POSITION TITLE (Oracle title) PROJECT SPECIALIST WORKING TITLE Purchasing Project ... Serves as backup procurement card administrator and System Trainer/Analyst. MINIMUM QUALIFICATIONS:

Beaufort County South Carolina

Senior Buyer

Beaufort, SC · On-site

$30.39 - $36.25/hr

Assisting the deputy director with electronic requisition/ purchase order management and working with the Finance AP team. Assist the P-Card Administrator with P-Card administration, training, and ...

Default Brand

Purchasing Administrator

New Bedford, MA · On-site

$60K - $76K/yr

Purchasing Administrator Successful candidate should have a Bachelor's degree in accounting or ... Manage the organization's credit card account. * Support the accounts payable team resolving ...

Unifirst

Office Administrator - UniFirst

Melrose Park, IL · On-site

$52K - $73K/yr

Manage the Purchasing Card (P-Card) program, including reconciliation, compliance, and reporting ... Administer new hire onboarding, including pre-employment screening and employment documentation.

Unifirst

Office Administrator - UniFirst

Melrose Park, IL · On-site

$52K - $73K/yr

Manage the Purchasing Card (P-Card) program, including reconciliation, compliance, and reporting ... Administer new hire onboarding, including pre-employment screening and employment documentation.

UniFirst

Office Administrator - UniFirst

Melrose Park, IL · On-site

$52K - $73K/yr

Manage the Purchasing Card (P-Card) program, including reconciliation, compliance, and reporting ... Administer new hire onboarding, including pre-employment screening and employment documentation.

Ara

AED Division Administrator

Cypress, CA · On-site

$75K - $96K/yr

Purchasing Administration * Compile paperwork (including approved invoices, backup documentation ... Card Administrator and reconcile credit card statements on a monthly basis * Assign Travel #s ...

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How much do purchasing card administrator jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for purchasing card administrator in the United States is $25.36, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $27.88 per hour, depending on experience, location, and employer.

What does a purchasing card administrator do?

A Purchasing Card Administrator is responsible for managing an organization's purchasing card (P-Card) program. This role involves overseeing the issuance of cards, monitoring usage to ensure compliance with company policies, providing training to cardholders, and reconciling transactions. They also handle reporting, resolve discrepancies, and work with vendors and internal departments to optimize the purchasing process. Their goal is to ensure efficient, secure, and compliant use of purchasing cards within the organization.

What are the key skills and qualifications needed to thrive as a purchasing card administrator?

To thrive as a Purchasing Card Administrator, you need a solid understanding of financial processes, attention to detail, and experience with procurement or accounting, often supported by a relevant degree or equivalent work experience. Familiarity with expense management software, enterprise resource planning (ERP) systems, and knowledge of compliance regulations is typically required. Strong analytical abilities, communication skills, and integrity set top performers apart in this role. These skills are crucial for ensuring accurate transaction oversight, policy compliance, and effective communication with stakeholders.

What are some common challenges faced by purchasing card administrators and how can they be managed?

Purchasing Card Administrators often encounter challenges related to ensuring compliance with company policies and preventing misuse or fraud. Managing large volumes of transactions and staying up-to-date with regulatory changes can also be demanding. To address these challenges, administrators typically implement robust training programs for cardholders, use automated monitoring tools, and conduct regular audits. Collaborating closely with finance and procurement teams helps maintain accurate records and streamlines issue resolution, making the role both dynamic and integral to organizational efficiency.

What is the difference between Purchasing Card Administrator vs Procurement Specialist?

AspectPurchasing Card AdministratorProcurement Specialist
CredentialsTypically requires purchasing or finance certifications, familiarity with procurement systemsOften requires procurement certifications, purchasing experience, and negotiation skills
Work EnvironmentAdministrative, focused on card management and complianceStrategic and operational, involved in sourcing and supplier management
Employer & Industry UsageCommon in finance, accounting, and administrative departmentsUsed across supply chain, logistics, and procurement departments

The Purchasing Card Administrator primarily manages corporate credit card programs, ensuring compliance and proper usage. In contrast, the Procurement Specialist handles broader sourcing, supplier negotiations, and procurement strategies. While both roles require knowledge of purchasing processes, the Purchasing Card Administrator focuses on card-related administration, whereas the Procurement Specialist engages in strategic procurement activities.

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Purchasing Card Administrator jobs near you
Infographic showing various Purchasing Card Administrator job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $52,753 per year, or $25.4 per hour.

Procurement Specialist I

Beaufort, SC • On-site

Beaufort County School District
Education Programs Administration • 1 - 5K employees
Learn more about Beaufort County School Districtexternal

Full-time

Posted 27 days ago

Job description

Position Type:
Classified Staff
Date Posted:
8/17/2026
Location:
FINANCE SERVICES DEPARTMENT
POSITION PURPOSE: This position will assist in the administration of the purchasing card (P-Card) program and accounts payable in accordance with District Policies.
ESSENTIAL FUNCTIONS:
  • Assist with the management and oversight of the district-wide P-Card Program to include developing policies and procedures, internal controls, training, card issuance and cancellations, purchase monitoring, communicating with card holders, and approving users and limits.
  • Assist in providing oversight and daily management by assisting stakeholders, recommend spending limits, and provide training to cardholders in fiscal responsibilities.
  • Performs daily audits of transactions of P-Card users.
  • Assist with management of cardholder lists.
  • Make independent decisions to resolve daily issues with P-card Program to include disputes, lost/stolen, fraudulent transactions and other urgent and escalating issues.
  • Communicate P-Card information to users on a regular basis.
  • Perform objective internal monitoring on P-Card transactions for compliance with district policies and procedures.
  • Evaluate the selected transactions ensuring card holder, principals and district leadership activities follow program procedures and guidelines by advising, counseling and guiding appropriate practices.
  • Document and report apparent cardholder violations in accordance with departmental and program guidelines. Explain and advise on the fundamental principles behind the program concept and takes action to resolve the incorrect/improper action and/or behavior.
  • Assist with training program for P-Card for new users and refresher training.
  • Monitor transactions for misuse.
  • Review, analyze and process accounts payable for the district, ensuring compliance with district, state and federal policies and guidelines.
  • Oversee and process payments to vendors.
  • Verify and validate account codes.
  • May assume additional responsibilities in the absence of the Procurement Specialist II.
  • Exhibit excellent customer service skills to both internal and external suppliers and customers.
  • Perform other duties as assigned.

ADDITIONAL DUTIES: Performs other related tasks as assigned by the Principal, Superintendent or other district office administrator as designated by the Superintendent.
QUALIFICATIONS:
  • H.S. diploma or equivalent.
  • Minimum of one (1) year of experience in an accounting related field or as a P-card administrator, or similar related position in a K-12 public school setting or in another public government setting (i.e. City, County, State, etc.).
  • Associate degree in accounting or related field. Two (2) additional years of similar or relevant experience may be substituted for this requirement.

EXPERIENCE:
  • To perform this job successfully, an individual should have demonstrated a high level of skill and knowledge of financial database, spreadsheet, and word processing software applications.
  • Must become proficient in the use of software provided by a financial institution.
  • Working knowledge of other office equipment and machines, such as a copier, fax, calculator, etc. are essential.

TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:
  • Written and verbal communication, math, microcomputer/keyboarding and strong interpersonal skills.
  • Basic knowledge purchase card program and local, state and federal policies.
  • Strong understanding of Program Requirements and expectations to grow spend.
  • Strong analytical skills to identify and interpret trends in data and areas of opportunity.
  • Ability to promote and follow Board of Education policies, District Policies, building and department procedures.
  • Ability to stay current with district policy, standards and training in the areas of data quality, data privacy, and cyber-security with respect to student and staff data, and related information systems.
  • Ability to communicate, interact and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds. Willingness to contribute to cultural diversity for educational enrichment.
  • Ability to promote excellent customer service including but not limited to:
    • responding to requests in a timely manner
    • conducting themselves in a professional and respectful manner
  • Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
  • Excellent customer service skills

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:
  1. Use strength to lift items needed to perform the functions of the job.
  2. Sit, stand and walk for required periods of time.
  3. Speak and hear.
  4. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
  5. Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
  6. Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.

WORK PLACE EXPECTATIONS:
  1. Work effectively with and respond to diverse cultures or backgrounds.
  2. Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.
  3. Have regular and punctual attendance.
  4. Follow all District policies, work procedures, and reasonable requests by the proper authorities.
  5. As an employee of Beaufort County School District, I am to adhere to confidentiality as directed by Federal, State and Local Laws/Regulations; and in accordance with district administrative rules as it pertains to sensitive information, employee information and student information. Failure to adhere to confidentiality may result in disciplinary actions, up to and including termination of employment.

REPORTS TO: Director of Procurement and Business Systems
DAYS PER YEAR: 260
SALARY CLASSIFICATION: Paid on the Classified Staff Salary Schedule - LEVEL 110
EMPLOYEE GROUP: Classified
APPLICATION PROCEDURES: Must apply online by completing a "Classified" application and adding this specific job to your online application.
FLSA STATUS: Non-Exempt
EMPLOYEE'S ACKNOWLEDGEMENT STATEMENT:
1. I have reviewed the above position description and understand its contents.
2. I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents.
3. I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with or without reasonable accommodation(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the District regarding the requested accommodation(s).
Employee's Name (Print): ___________________________________
Employee's Signature: ___________________________________
Date: __________________________
THE BEAUFORT COUNTY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

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