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Purchasing Admin Assistant Jobs in California (NOW HIRING)

Amtec Enterprise - 1

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Purchasing Admin Assistant

Irvine, CA · On-site

$25/hr

Purchasing Assistant Location: Irvine, CA 92618 Pay Rate: $25/hr Duration: 6 Months (possible extension/conversion!) JOB SUMMARY Perform various clerical tasks and provide administrative and staff ...

Millworks By Design

Admin Assistant

Thousand Oaks, CA · On-site

Salary: $19-$23 per hour, DOE Admin Assistant Millworks By Design is seeking a dependable and ... Perform high-volume, accurate data entry for accounting and purchasing. * Assist the Accounting ...

Integration Technologies

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Admin Assistant

Irvine, CA · On-site

$19.25 - $26/hr

Office Administrator / Service Operations Coordinator Integration Technologies - Irvine, California ... Work with management and purchasing to maintain appropriate inventory levels.Help identify ...

Montage International

Receiver

Laguna Beach, CA · On-site

$23/hr

Completes any necessary paper flow for the Director of Purchasing. Admin Asst. or Food & Beverage Buyer QUALIFICATIONS * High school graduate, or preferred Associates Degree * Previous hospitality ...

Montage Hotels & Resorts

Receiver

Laguna Beach, CA · On-site

$23/hr

Completes any necessary paper flow for the Director of Purchasing. Admin Asst. or Food & Beverage Buyer QUALIFICATIONS * High school graduate, or preferred Associates Degree * Previous hospitality ...

Exemplis LLC

Admin Assistant - TEMP

Cypress, CA · On-site

$22.62 - $31.67/hr

The Administrative Assistant supports the Product Development teams by managing invoices, purchase ... Verify invoices against purchase orders and ensure proper GL coding, description of charges, and ...

MONTAGE DEVELOPMENT INC

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Part-Time Contract Administrator / Purchasing Support

Calabasas, CA · On-site

$25 - $30/hr

Key Responsibilities: * Assist the Purchasing Department with monitoring and following up on vendor ... Prepare, organize, and administer project Change Orders, ensuring proper documentation and ...

Exemplis

Admin Assistant - TEMP

Cypress, CA · Hybrid

$22.62 - $31.67/hr

The Administrative Assistant supports the Product Development teams by managing invoices, purchase ... Verify invoices against purchase orders and ensure proper GL coding, description of charges, and ...

MONTAGE DEVELOPMENT INC

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Part-Time Contract Administrator / Purchasing Support

Calabasas, CA · On-site

$25 - $30/hr

Key Responsibilities: * Assist the Purchasing Department with monitoring and following up on vendor ... Prepare, organize, and administer project Change Orders, ensuring proper documentation and ...

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Purchasing Admin Assistant information

What are the key skills and qualifications needed to thrive as a Purchasing Admin Assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing administrator make?

The average salary for a purchasing administrator typically ranges from $40,000 to $60,000 per year, depending on experience, location, and industry. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries. Skills in procurement software and negotiation are often valued in this role.

What does a purchasing administrative assistant do?

A purchasing administrative assistant supports the procurement process by preparing purchase orders, maintaining supplier records, and tracking deliveries. They often use office software and procurement systems to ensure timely and accurate purchasing activities, assisting the purchasing or procurement team in daily operations.

What are Purchasing Admin Assistants?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

How much does a purchasing assistant earn?

A purchasing assistant typically earns between $30,000 and $50,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants or those in senior positions can earn higher salaries. Skills in procurement software and negotiation can also influence compensation.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative professionals, with salaries exceeding $70,000 annually in some regions. Specialized skills, such as proficiency in project management tools or industry-specific knowledge, can also lead to higher compensation.

What are the typical daily responsibilities of a Purchasing Admin Assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.
What are popular job titles related to Purchasing Admin Assistant jobs in California? For Purchasing Admin Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Purchasing Admin Assistant jobs in California look for? The top searched job categories for Purchasing Admin Assistant jobs in California are:
What cities in California are hiring for Purchasing Admin Assistant jobs? Cities in California with the most Purchasing Admin Assistant job openings:
Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in California as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, 1% Temporary, and 5% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution.
Purchasing Admin Assistant

Purchasing Admin Assistant

Amtec Enterprise - 1

Irvine, CA • On-site

$25/hr

Contractor

Medical, Dental

Posted 4 days ago

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Job description

Job Title: Purchasing Assistant
Location: Irvine, CA 92618
Pay Rate: $25/hr
Duration: 6 Months (possible extension/conversion!)
JOB SUMMARY
Perform various clerical tasks and provide administrative and staff support to the organization, with particular focus on the Purchasing Department, to include Purchasing and any other department as required. Perform data entry on various administrative data base systems. Perform general clerical functions, to include data entry, photocopying, shredding and filing. Will call customers/vendors for PO follow-up. Will use the Internet and E-mail systems to retrieve
ESSENTIAL DUTIES & RESPONSIBILITIES
• Data Entry for Purchasing as required.
• Experience dealing with customers/vendors on the phone.
• Experience with filing numerically and/or alphabetically.
• Must be able to communicate proficiently in English.