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Purchasing Admin Assistant Jobs in California (NOW HIRING)

BIOLASE, Inc.

Purchasing Administrator

Corona, CA · On-site

$71.64/hr

Purchasing Administrator# Purchasing AdministratorHot JobCorona, CA 92880## OverviewSalary Range$25 ... Working with Supply Chain Managers and Receiving Personnel, assist with receiving transactions ...

Millworks By Design

Admin Assistant

Newbury Park, CA · On-site

$19 - $23/hr

Admin Assistant Millworks By Design is seeking a dependable and detail-oriented Administrative Assistant to support our accounting, purchasing, and administrative operations. This role is responsible ...

Aston Carter

Purchasing Clerk

Lodi, CA · On-site

$22 - $23/hr

WANT TO SHOWCASE YOUR PURCHASING/ADMIN SKILLS FOR AN ESTABLISHED COMPANY IN LODI, CA?! APPLY HERE ... Utilize computer systems to enter purchase orders, track inventory, and maintain records. Assist ...

Aston Carter

Purchasing Clerk

Lodi, CA

$22 - $23/hr

WANT TO SHOWCASE YOUR PURCHASING/ADMIN SKILLS FOR AN ESTABLISHED COMPANY IN LODI, CA?! APPLY HERE ... Utilize computer systems to enter purchase orders, track inventory, and maintain records. Assist ...

MONTAGE DEVELOPMENT INC

Be Seen First

Part-Time Contract Administrator / Purchasing Support

Calabasas, CA · On-site

$25 - $30/hr

Key Responsibilities: * Assist the Purchasing Department with monitoring and following up on vendor ... Prepare, organize, and administer project Change Orders, ensuring proper documentation and ...

MONTAGE DEVELOPMENT INC

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Part-Time Contract Administrator / Purchasing Support

Calabasas, CA · On-site

$25 - $30/hr

Key Responsibilities: * Assist the Purchasing Department with monitoring and following up on vendor ... Prepare, organize, and administer project Change Orders, ensuring proper documentation and ...

The French Agency

Office Admin

El Cajon, CA · On-site

$20 - $25/hr

Office Administrator/Assistant Location: El Cajon, CA Pay: $20-$25 per hour We're seeking a ... Manage purchase orders and ensure timely processing. * Assist with timecard and payroll preparation.

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Purchasing Admin Assistant information

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.

What are popular job titles related to Purchasing Admin Assistant jobs in California?

For Purchasing Admin Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in California look for?

The top searched job categories for Purchasing Admin Assistant jobs in California are:

What cities in California are hiring for Purchasing Admin Assistant jobs?

Cities in California with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Purchasing Administrator

BIOLASE, Inc.

Corona, CA • On-site

$71.64/hr

Other

Posted 4 days ago

Job description

Purchasing Administrator# Purchasing AdministratorHot JobCorona, CA 92880## OverviewSalary Range$25.00 - $29.00 HourlyPosition TypeFull Time## Description**BIOLASE MG** is seeking a detail-oriented **Purchasing Administrator** to support our Purchasing and Supply Chain team. The ideal candidate has experience working in a manufacturing environment, is comfortable managing purchase orders and ERP transactions, and enjoys collaborating with suppliers and internal departments to ensure materials are received accurately and on time.This role is ideal for someone with **1–3 years of purchasing, procurement, supply chain, and administrative experience** who thrives in a fast-paced environment and has strong organizational, communication, and problem-solving skills.**SUMMARY**The **Purchasing Administrator** is responsible for providing support to the purchasing department buyers and warehouse operations with day to day activities. The position is responsible for entering purchase orders (inventory and non inventory), fax or email purchase orders, place follow up phone calls to suppliers, obtain supplier confirmations and file purchase orders and process related ERP transactions for work orders, material movement and receipts.**ESSENTIAL DUTIES AND RESPONSIBILITIES** include the following.* Daily entering of purchase orders as directed by the buyers or supply chain managers.* Daily faxing or email purchase orders to suppliers and place follow-up phone calls to obtain order confirmations from suppliers* Daily filing of purchase orders and related documents* Working with buyers/supply chain managers, obtain return authorization numbers to return goods and materials to suppliers that have been rejected and dispositioned by RTV.* Working with Supply Chain Managers and Receiving Personnel, assist with receiving transactions, purchase order adjustments and general problem resolutions to ensure timely receipt of materials.* ERP system transactions with work order closing and material issues* Receiving transactions on incoming purchase order receipts.* Timely material coordination of products requirements with suppliers* Maintain accurate purchase records and up-to-date purchase order date in ERP system.* Other related duties may be assigned.## Qualifications* High school diploma or GED required.* Minimum 1–3 years of experience in purchasing, procurement, supply chain, or a related field.* Experience working in an ERP/MRP system (Epicor, SAP, Oracle, NetSuite, or similar) preferred.* Proficiency with Microsoft Office, including Excel, Outlook, and Word.* Experience creating, tracking, and maintaining purchase orders and supplier records.* Strong attention to detail with accurate data entry and recordkeeping skills.* Ability to prioritize multiple tasks and meet deadlines in a fast-paced manufacturing environment.* Strong verbal and written communication skills with suppliers and cross-functional teams.* APICS/ASCM certification or coursework in Supply Chain Management is a **plus** #J-18808-Ljbffr

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