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Purchasing Admin Assistant Jobs in California (NOW HIRING)

Millworks By Design

Admin Assistant

Newbury Park, CA · On-site

$19 - $23/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Admin Assistant Millworks By Design is seeking a dependable and detail-oriented Administrative Assistant to support our accounting, purchasing, and administrative operations. This role is responsible ...

Robert Half

Admin Assistant

Inglewood, CA · On-site

$19.95 - $23.10/hr

We are looking for a dependable Admin Assistant to support daily office operations in Inglewood ... Enter invoice details, purchase order information, and other records into company systems with a ...

Sphere

Purchasing Administrator II (Roseville, CA)

Roseville, CA · On-site

$25 - $31.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Purchasing Administrator II supports the Procure-to-Pay (P2P) process by performing pur-chase ... Support timely receipt processing to assist with invoice matching and vendor payment. Procurement ...

Montage International

Receiver

Laguna Beach, CA · On-site

$23/hr

Completes any necessary paper flow for the Director of Purchasing. Admin Asst. or Food & Beverage Buyer QUALIFICATIONS * High school graduate, or preferred Associates Degree * Previous hospitality ...

Montage Hotels & Resorts

Receiver

Laguna Beach, CA · On-site

$23/hr

Completes any necessary paper flow for the Director of Purchasing. Admin Asst. or Food & Beverage Buyer QUALIFICATIONS * High school graduate, or preferred Associates Degree * Previous hospitality ...

MONTAGE DEVELOPMENT INC

Be Seen First

Part-Time Contract Administrator / Purchasing Support

Calabasas, CA · On-site

$25 - $30/hr

Key Responsibilities: * Assist the Purchasing Department with monitoring and following up on vendor ... Prepare, organize, and administer project Change Orders, ensuring proper documentation and ...

MONTAGE DEVELOPMENT INC

Be Seen First

Part-Time Contract Administrator / Purchasing Support

Calabasas, CA · On-site

$25 - $30/hr

Key Responsibilities: * Assist the Purchasing Department with monitoring and following up on vendor ... Prepare, organize, and administer project Change Orders, ensuring proper documentation and ...

Exemplis LLC

Part-Time Admin Assistant - TEMP

Cypress, CA · On-site

$22.62 - $31.67/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Administrative Assistant supports the Product Development teams by managing invoices, purchase ... Verify invoices against purchase orders and ensure proper GL coding, description of charges, and ...

Exemplis

Part-Time Admin Assistant - TEMP

Cypress, CA · Hybrid

$22.62 - $31.67/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Administrative Assistant supports the Product Development teams by managing invoices, purchase ... Verify invoices against purchase orders and ensure proper GL coding, description of charges, and ...

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Purchasing Admin Assistant information

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $30,000 and $45,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with skills in procurement software can earn higher salaries.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are popular job titles related to Purchasing Admin Assistant jobs in California?

For Purchasing Admin Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in California look for?

The top searched job categories for Purchasing Admin Assistant jobs in California are:

What cities in California are hiring for Purchasing Admin Assistant jobs?

Cities in California with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Admin Assistant

Millworks By Design

Newbury Park, CA • On-site

$19 - $23/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

Job description

Admin Assistant

Millworks By Design is seeking a dependable and detail-oriented Administrative Assistant to support our accounting, purchasing, and administrative operations. This role is responsible for ensuring the efficient flow of office activities while assisting with routing invoices, purchasing processes, and general administrative support. The ideal candidate is organized, self-motivated, and thrives in a collaborative, fast-paced environment.


WHAT YOU’LL OWN

Administrative Support

  • Answer and direct incoming phone calls, emails, and visitor inquiries.
  • Perform high-volume, accurate data entry for accounting and purchasing.
  • Assist the Accounting Department with accounts payable and accounts receivable data entry and recordkeeping.
  • Maintain organized digital filing systems.
  • Schedule meetings, appointments, and coordinate office activities.
  • Prepare correspondence, reports, spreadsheets, and other business documents.
  • maintain office supplies and equipment.
  • Management team support, as needed.
  • Perform general administrative duties as assigned.
  • Perform executive assistant duties as assigned.


WHAT IT TAKES

  • High school diploma or equivalent required.
  • 2+ years of administrative and data entry experience.
  • Proficiency in Microsoft Office, particularly Excel and Outlook.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • High level of accuracy and attention to detail.
  • Ability to handle confidential financial information professionally.
  • Strong problem-solving skills and the ability to manage multiple priorities.


WHAT WE OFFER

  • $19-$23 per hour, DOE
  • Performance Pay (Variable compensation tied to business results)
  • Benefits Package - Medical, Dental, Vision, Life, 401(k), paid holidays, sick time, vacation
  • Schedule - Full Time, non-exempt; 8:00am – 4:30pm, Monday through Friday
  • Location – Newbury Park, CA
  • Start Date – Immediate


HOW YOU’LL GROW

At Millworks By Design, you'll have the opportunity to expand your skills across accounting, purchasing, and office operations while gaining valuable experience in the custom millwork industry. As you grow in the role, you'll take on increased responsibility, develop expertise with business systems and processes, and build a clear path toward advancement in accounting, purchasing, project coordination, or office management.


Millworks By Design is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.