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Project Assistant Jobs (NOW HIRING)

MG Engineering

Project Assistant

Manhattan, NY · On-site

Reporting to the Assistant Manager of Project Administration, the Project Assistant uses our best-in-class project management standards, process, and documentation to become a key project ...

PSG Global Solutions

Project Assistant

San Diego, CA · On-site

Occasional project assistance for managers * Assist in Power point presentations * Utilize Access to store and retrieve data * Help coordinate clerical needs of special projects * Complete weekly ...

Brasfield & Gorrie, LLC

Project Assistant

Shelby, NC · On-site

Responsibilities The Project Assistant is primarily responsible for providing administrative support to the project team(s). Responsibilities and Essential Duties include the following (other duties ...

TERRACON

Project Assistant

Shreveport, LA · On-site

Responsibilities * Assist project/program manager with resource management and resource assignment. * Partner with financial analysts/ accountants to collect and enter information to support tracking ...

TERRACON

Project Assistant

Pittsburgh, PA · On-site

Responsibilities * Assist project/program manager with resource management and resource assignment. * Partner with financial analysts/ accountants to collect and enter information to support tracking ...

New

TERRACON

Project Assistant

Carmel, IN · On-site

Responsibilities * Assist project/program manager with resource management and resource assignment. * Partner with financial analysts/ accountants to collect and enter information to support tracking ...

TERRACON

Project Assistant

Charleston, WV · On-site

Responsibilities * Assist project/program manager with resource management and resource assignment. * Partner with financial analysts/ accountants to collect and enter information to support tracking ...

TERRACON

Project Assistant

Winter Park, FL · On-site

Responsibilities * Assist project/program manager with resource management and resource assignment. * Partner with financial analysts/ accountants to collect and enter information to support tracking ...

Franjo Restoration

Project Assistant

Pittsburgh, PA · On-site

Franjo Restoration located in Baldwin, PA is looking for a PROJECT ASSISTANT as a support level position for the Operations/Management departments. This position is responsible for control and ...

Sulzer AG

Project Assistant

Belle Chasse, LA · On-site

About the role Job Summary The Project Assistant is responsible for planning, directing, and coordinating activities related to Aero. Responsibilities * Working with operations and sales teams to ...

TERRACON

Project Assistant

Jacksonville, FL · On-site

A valid driver's license with acceptable violation history may be required. * Assist project/program manager with resource management and resource assignment. * Partner with financial analysts ...

TERRACON

Project Assistant

Fort Worth, TX · On-site

Responsibilities * Assist project/program manager with resource management and resource assignment. * Partner with financial analysts/ accountants to collect and enter information to support tracking ...

TERRACON

Project Assistant

Lexington, KY · On-site

Responsibilities * Assist project/program manager with resource management and resource assignment. * Partner with financial analysts/ accountants to collect and enter information to support tracking ...

TERRACON

Project Assistant

Portland, OR

A valid driver's license with acceptable violation history may be required. * Assist project/program manager with resource management and resource assignment. * Partner with financial analysts ...

TERRACON

Project Assistant

Winterville, NC · On-site

Responsibilities * Assist project/program manager with resource management and resource assignment. * Partner with financial analysts/ accountants to collect and enter information to support tracking ...

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Project Assistant information

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How much do project assistant jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for project assistant in the United States is $21.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.28 per hour, depending on experience, location, and employer.

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What cities are hiring for Project Assistant jobs? Cities with the most Project Assistant job openings:
What are the most commonly searched types of Project jobs? The most popular types of Project jobs are:
Who are the top companies hiring for Project Assistant jobs? The top employers for Project Assistant jobs are:
What states have the most Project Assistant jobs? States with the most job openings for Project Assistant jobs include:
What job categories do people searching Project Assistant jobs look for? The top searched job categories for Project Assistant jobs are:
Project Assistant jobs near you

Project Assistant

MG Engineering

Manhattan, NY • On-site

Full-time

Posted 24 days ago

Job description

Job Type
Full-time
Description
The Project Assistant is a valuable member of the Project Administration team and works directly with the firm's Senior Project Leaders by providing a valuable support mechanism in the planning, execution, and finalization of project initiatives company wide. Reporting to the Assistant Manager of Project Administration, the Project Assistant uses our best-in-class project management standards, process, and documentation to become a key project implementation resource for Senior Project Leaders.
Qualifications
  • Minimum 4 years of experience in a project assistant function required.
  • 4-year Degree required.
  • Advanced working knowledge of Microsoft Office 365, especially Outlook, Word, and Excel.

Requirements
Expectations
Project Administration
Level 3 (Advanced Proficiency)
  • Preparation of all proposals and documents for senior project leaders.
  • Screen phone calls for multiple Senior Project Leaders of the firm.
  • Monitor calendars for multiple Senior Project Leaders of the firm.
  • Schedule and coordinate meetings, surveys, and travel arrangements for Senior Project Leaders.
  • Assist in the management and upkeep of company ERP.
  • Ability to be highly proactive as well as reactive.
  • Ability to interact with staff (at all levels) in a fast-paced environment.
  • Strong sense of judgment and decision-making ability.
  • High level of confidentiality.
  • Mentor and develop junior administrative staff.
  • Coordinate with other Assistants as necessary.

Core Competencies
Project Management
Level 3 (Advanced Proficiency)
Project Management
  • Takes an action-oriented & results-driven approach to project design & execution. Demonstrates high levels of agility to nimbly adapt to changing needs and paradigm shifts. Stays calm & focused under pressure, prioritizes shifting demands & anticipates project's needs, ensuring stakeholders have what they need in a timely fashion.

Relationship Management
  • Establishes a collaborative culture, with ability to work harmoniously with unique & varying project stakeholders toward the attainment of unified goals. Demonstrated ability to coordinate with managers, clients, and team members to set expectations, deliverables, and objectives. Mentors Designers & Junior Designers, and delegates workload assignments when necessary. Develops networks that are diverse in level and function, identifies and initiates new relationships as well as creative alliances to accomplish business objectives. Inspires people with diverse needs to work together for mutual benefit.

Problem Solving
  • Views problems as opportunities to grow & demonstrates solution-based thinking by bringing ideas & solutions to the table, fills knowledge gaps through active & proactive research. Assesses issues from different vantage points, thinks "outside the box", & formulates the most effective solution in addressing specific challenges. Takes a "prevent rather than intervene" approach by focusing on quality and due diligence.

Customer Satisfaction
  • Focuses on the client experience and keeps the customer perspective in mind. Takes a "customer is always right" approach. Elicits feedback from customers, creates strategies to help the organization serve customers more effectively, considers both short and long-term interests of the customer in making service decisions and takes to serve these interests.

Communication
Level 3 (Advanced Proficiency)
  • Keeps all team members & stakeholders informed and consults with them regularly. Applies the appropriate framework to plan and execute communications plans. Uses appropriate forum to get point across and delivers clear messages that effectively advance business aims. Creates complex documents that achieve desired results & expresses complex ideas creatively & effectively. Identifies key decision makers, builds alliances, and enlists third party support & outside resources.

Leadership
Level 3 (Advanced Proficiency)
Performance Management
  • Analyzes systems, processes, and performance trends to identify opportunities for improvement, seeks out business opportunities that will create growth, provides others with tools to solve problems, and invests time & resources to learn, develop and teach others. Seeks performance feedback from others, addresses performance problems promptly, gives performance feedback to others, and establishes plans that break complex projects into their component parts, each with its own timeline.

Conflict Management
  • Demonstrates a positive attitude and is a pleasure to engage with. Displays enthusiasm that rubs off on others. Is committed to a happy & productive work environment. Expands areas of agreement and narrows areas of disagreement, facilitates the development of creative solutions to conflict, acknowledges the truth in criticisms, and knows when to compromise and when to take stands.

Diversity
  • Uses cultural understanding to communicate, influence, and manage across cultures as well as to resolve conflict. Helps others increase their awareness and acceptance of cultural differences and assists in the development of policies & procedures that encourage this acceptance.

Accountability
Level 3 (Advanced Proficiency)
Self-Direction & Sense of Urgency
  • Is personally invested by feeling that the success of the initiative or project corresponds with own esteem or self-regard. Embraces ownership of work and ensures it aligns with Key results. Takes advantage of opportunities, initiates projects & takes responsibility for their success even when the outcomes & circumstances are not well defined. Acts in the face of obstacles, freshly identifying what must be done. Sets challenging goals and demonstrates a strong sense of urgency & persistence about accomplishing them. Establishes plans that break projects into their component parts, each with its own timeline. Seeks & gives performance feedback to others and addresses performance problems promptly.

Flexibility & Resilience
  • Operates well in ambiguous situations, is willing to reconsider strongly held ideas, and maintains work efficiency. Responds positively to a changing environment by coming up with creative ideas. When the picture is unclear and much is unknown, remains calm and comfortable, accurately assessing risks and options, changing direction & reorienting quickly. Acts decisively at the right time.

Integrity
  • Maintains confidentiality regardless of pressure from others. Admits mistakes and takes stands based on principles & values despite the potential for negative consequences. Challenge others who are not acting with integrity.

Results-Driven
  • Sets the bar high and raises standards; sets challenging goals and develops standards against which to measure behavior & performance. Persists in the face of significant difficulties, takes risks, faces fears, and demonstrates a strong sense of urgency about achieving goals.

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