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Project Assistant Jobs in California (NOW HIRING)

Essel

Project Assistant

Citrus Heights, CA · On-site

About the Role The Project Assistant is an office-based position located in the Citrus Heights, CA area. This role supports project teams by coordinating administrative and operational tasks ...

PSG Global Solutions

Project Assistant

San Jose, CA · On-site

Occasional project assistance for managers; Assist in Power point presentations; Utilize Access to store and retrieve data; Help coordinate clerical needs of special projects; Complete weekly ...

UFW Foundation

Project Assistant

Bakersfield, CA · On-site

$20 - $22/hr

Project Assistant FLSA STATUS : Hourly (Non-Exempt) LOCATION : Bakersfield, CA HIRING RANGE : $20.00 to $22.00, depending on experience. About UFW Foundation: For over 20 years, the UFW Foundation ...

Essel

Project Assistant

Citrus Heights, CA · On-site

About the Role The Project Assistant is an office-based position located in the Citrus Heights, CA area. This role supports project teams by coordinating administrative and operational tasks ...

Essel

Project Assistant

Citrus Heights, CA

About the Role The Project Assistant is an office-based position located in the Citrus Heights, CA area. This role supports project teams by coordinating administrative and operational tasks ...

Vedder Price

Project Assistant

Los Angeles, CA · On-site

$50K - $60K/yr

As a project assistant in these practice areas, you will work under the direct supervision of a paralegal to assist paralegals and attorneys with a variety of tasks and projects within the lifespan ...

Tressler LLP

Project Assistant

Los Angeles, CA · On-site

$40K - $45K/yr

The Project Assistant will play a crucial role in supporting the legal team by managing project timelines, coordinating with attorneys and staff, and ensuring the timely and smooth delivery of ...

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Project Assistant information

See California salary details

$13

$21

$30

How much do project assistant jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for project assistant in California is $21.26, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.94 per hour, depending on experience, location, and employer.

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

Can I get into project management with no experience?

Project assistants often start with little or no experience and can transition into project management roles by gaining relevant skills such as communication, organization, and familiarity with project management tools like MS Project or Trello. Entry-level positions may require some related experience or certifications like CAPM, and gaining practical experience through internships or volunteering can improve prospects.

Is a project assistant a good job?

A project assistant role involves supporting project managers with tasks such as scheduling, documentation, and communication. It can be a good entry-level position for those interested in project management, offering opportunities to develop organizational and communication skills in various industries. Job satisfaction depends on the work environment and career goals.
More about Project Assistant jobs

What are the most commonly searched types of Project jobs in California?

The most popular types of Project jobs in California are:

What are popular job titles related to Project Assistant jobs in California?

For Project Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Project Assistant jobs in California look for?

The top searched job categories for Project Assistant jobs in California are:

What cities in California are hiring for Project Assistant jobs?

Cities in California with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in California as of September 2026, with employment types broken down into 1% Internship, 1% As Needed, 83% Full Time, 12% Part Time, and 3% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution, with an average salary of $44,227 per year, or $21.3 per hour.

Project Assistant

Citrus Heights, CA • On-site

Essel
Recruiting and Staffing Services • 11 - 50 employees
Learn more about Esselexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 3 days ago

Job description

About the Company
Our client is a well-established general contractor with over four decades of experience and offices throughout California, Oregon, Washington, and Idaho. They specialize in Commercial, Multifamily, Industrial, Retail, Hospitality, and Senior Living construction projects.
The company is known for building long-term relationships, delivering high-quality projects, and fostering a collaborative culture built on integrity, teamwork, and excellence. They take pride in supporting their employees' growth while maintaining a strong people-first environment.
About the Role
The Project Assistant is an office-based position located in the Citrus Heights, CA area. This role supports project teams by coordinating administrative and operational tasks throughout the lifecycle of construction projects.
The Project Assistant works closely with Project Managers, Superintendents, and Project Engineers to ensure project information is accurate, organized, and progressing efficiently. This position is ideal for someone with prior construction experience who enjoys supporting multiple projects, managing details, and serving as a dependable resource for project teams.
Schedule: Monday through Friday, with some flexibility in start times.
Key Responsibilities
  • Provide administrative and project support from project startup through closeout.
  • Assist with contracts, subcontracts, change orders, insurance tracking, billings, and job cost documentation.
  • Support customer invoicing and subcontractor payments, including invoice review and cost code verification.
  • Maintain accurate project documentation, including RFIs, submittals, meeting minutes, logs, and plan revisions.
  • Coordinate permits, deposits, plan distribution, and project correspondence.
  • Communicate with subcontractors and vendors regarding proposals, materials, RFIs, submittals, and long lead items.
  • Support material ordering and coordination of temporary facilities such as dumpsters, storage containers, restrooms, and equipment.
  • Assist with travel coordination, including flights, lodging, and vehicle rentals when required.
  • Compile and distribute weekly project reports and support project schedules and purchase orders as directed.
  • Maintain accurate daily timecards and project-related data entry.
  • Assist with project closeout, including collecting as-built documents, warranties, job books, and archiving documentation.
  • Support a positive and professional team environment through collaboration, communication, and accountability.
  • Follow all company safety policies and support health, safety, and environmental initiatives.
  • Perform additional duties as assigned.

Requirements
Qualifications & Experience
  • 2-5 years of experience in construction administration, project coordination, or a related role.
  • Previous experience working for a General Contractor in commercial construction strongly preferred.
  • High school diploma or equivalent required.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks and deadlines in a fast-paced environment.
  • Clear verbal and written communication skills.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Strong data entry and documentation accuracy.
  • Self-motivated, dependable, and comfortable supporting multiple project team members.
  • Ability to build positive working relationships with project teams, subcontractors, and vendors.
  • Ability to obtain Notary certification if required.
  • Valid California driver's license, clean driving record, and reliable transportation.

Benefits
Compensation & Benefits
  • Competitive compensation package
  • Medical, dental, and vision insurance
  • Life insurance
  • 401(k) with company match
  • Paid time off
  • Long-term career growth opportunities
  • Collaborative and team-oriented work environment
  • Professional development and advancement opportunities with a stable and respected general contractor
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About Essel

Sourced by ZipRecruiter

Industry

Recruiting and staffing services and temporary help services

Company size

11 - 50 Employees

Headquarters location

San Francisco, CA, US

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