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What Is a Project Assistant and How to Become One

Project Assistant

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How to Become a Project Assistant

Project Assistants are incredibly organized individuals who submit results on time and within budget. Candidates need at minimum a high school degree and supplemental computer skills in Microsoft software and Salesforce to qualify for this role. Project Assistants often set up meeting rooms or presentation spaces, so be familiar with basic tech hardware. Some employers prefer that Project Assistants hold an associate or a bachelor's degree in business, communications, or marketing, and obtaining a formal degree will likely expand your job prospects. Generally, employers prefer that prospective candidates have about two years of work experience. Be sure to highlight any previous retail or clerical experience on your resume.

Project Assistant Job Description Sample

With this Project Assistant job description sample, you can get a good idea of what employers are looking for when hiring for this position. Remember, every employer is different and each will have unique qualifications when they hire for a Project Assistant role.

Job Summary

We are looking for an experienced, proactive project assistant to work collaboratively with our team on specific short- and long-term projects. In this role, you will oversee tasks delegated to you by the project manager, coordinate with all necessary vendors and service providers, and ensure that the project is moving forward on time and on budget. You will need to be highly organized, adaptable, and able to prioritize tasks while working independently. The ability to motivate others and keep them on task in a positive and encouraging manner is also a must-have skill in this position.

Duties and Responsibilities

  • Work collaboratively with the project manager and team to maximize productivity
  • Collaborate with the whole project team, contributing to the entire project lifecycle
  • Organize and monitor schedules and see that deadlines are met
  • Coordinate efforts within the team and with outside consultants efficiently
  • Report updates verbally and in written form to management
  • Monitor budget and help ensure resources are used efficiently
  • Help discern requirements and assign tasks to team members
  • Complete any necessary administrative tasks, such as research and email
  • Demonstrate commitment to clients' needs and confidentiality continuously

Requirements and Qualifications

  • Associate or bachelor's degree in a relevant field required
  • Additional certifications that exemplify a desire for continued education preferred
  • Minimum of 2 years' relevant work experience in the industry
  • Exceptional communication and interpersonal skills
  • Keen attention to detail and an aptitude for problem-solving
  • Able to proactively address potential issues
  • Excellent computer skills, including experience with Microsoft Office Suite
  • Significant hands-on experience with industry-specific software
  • Collaborative working style and team-player attitude
  • Positive and encouraging personality
  • Able to work independently with little supervision
  • Highly motivated with a strong work ethic
  • Reliable, trustworthy, and committed to the team's success
  • Outstanding organizational skills and ability to prioritize tasks
  • Able to thrive in a high-volume, deadline-driven work environment