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Invoice Data Entry Jobs (NOW HIRING)

Quanex

Part time - Data Entry Clerk

Trumann, AR · On-site

$17/hr

Quanex is looking for a Part Time Data Entry Clerk to join our team located in Trumann, Arkansas ... Forward invoice to supervisor for review of content and approval. * Receive and distribute incoming ...

Quanex

Part time - Data Entry Clerk

Trumann, AR · On-site

$17/hr

Quanex is looking for a Part Time Data Entry Clerk to join our team located in Trumann, Arkansas ... Forward invoice to supervisor for review of content and approval. * Receive and distribute incoming ...

CoolSys

Data Entry Representative

Phoenix, AZ · On-site

$13.94/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Enters customer and account data from source documents within time limits. * Establishes entry ... Utilizes smartsheet to communicate to billers on invoice discrepancies or inaccuracies. * Maintains ...

Equiliem

Administrative Assistant / Data Entry Clerk

Albany, NY · On-site

$25 - $27/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Administrative Assistant / Data Entry Clerk Albany, NY Pay: $25.00 - $27.00 per hour 26-06152 Job ... Experience with invoice processing, billing support, and vendor communications preferred.

CoolSys

Data Entry Representative

Phoenix, AZ

$18 - $20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Enters customer and account data from source documents within time limits. * Establishes entry ... Utilizes smartsheet to communicate to billers on invoice discrepancies or inaccuracies. * Maintains ...

Kforce Inc.

AP/AR Specialist

Saint Louis, MO · On-site

$19.25 - $25.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... data entry tasks with attention to detail and accuracy Apply critical thinking to resolve issues or discrepancies in invoice data Communicate effectively with internal teams and, occasionally ...

Dycom Industries, Inc.

Specialist Data Entry

Piedmont, SC · On-site

$15.50 - $20.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

We are looking for a skilled Data Entry to join our very fast-moving team and help connect America ... Telephone interaction with vendors to resolve invoice/statement disputes * Prepares analysis of ...

Dycom Industries Inc

Specialist Data Entry

Piedmont, SC · On-site

$15.50 - $20.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

We are looking for a skilled Data Entry to join our very fast-moving team and help connect America ... Telephone interaction with vendors to resolve invoice/statement disputes * Prepares analysis of ...

Robert Half

Accounts Payable Assistant

Tampa, FL · On-site

$19.95 - $23.10/hr

This contract opportunity with potential for a long-term role is ideal for someone who enjoys high-volume invoice work, accurate data entry, and supporting day-to-day accounting operations. The ...

National Dentex

Part-Time Data Entry Clerk

Louisville, KY

$15.50 - $20.75/hr

... and/or invoice cases * Receives case, opens case and disinfects case for production. Packs and ... Data entry and computer skills * Ability to coordinate multiple tasks * Strong attention to detail

AllJobs

Remote Data Entry Jobs Work From Home

$18 - $30/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Data entry of orders * Ensure correct invoice and billing details * Prepare production paperwork for factory * Process web orders and web customer requests * Update factory progress reports * Set up ...

Easy Recruiter

Remote Data Entry Specialist / Part-time

Chicago, IL · On-site

$17.50 - $23.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... invoice cases. * Receives case, opens case and disinfects case for production. * Packs and ships ... Data entry and computer skills * Ability to coordinate multiple tasks * Attention to detail

NDX

Part-Time Data Entry Clerk

Louisville, KY · On-site

$15.50 - $20.75/hr

... and/or invoice cases * Receives case, opens case and disinfects case for production. Packs and ... Data entry and computer skills * Ability to coordinate multiple tasks * Strong attention to detail

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All JobsInvoice Data Entry Jobs

Invoice Data Entry information

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$11

$19

$28

How much do invoice data entry jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for invoice data entry in the United States is $19.47, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $21.88 per hour, depending on experience, location, and employer.

What is an invoice data entry?

An Invoice Data Entry job involves accurately entering invoice details into digital systems or databases. This includes processing invoice numbers, dates, amounts, and vendor details to ensure proper financial records. Professionals in this role must have strong attention to detail, basic accounting knowledge, and proficiency in data entry software. Their work helps maintain accurate billing, payments, and financial reporting for a business.

What does a typical day look like for someone working in invoice data entry?

A typical day for an Invoice Data Entry professional involves processing incoming invoices, entering data accurately into accounting systems, verifying information for correctness, and flagging discrepancies for review. You may also communicate with vendors or other internal departments to resolve issues and ensure invoices are approved on time. While the role is detail-oriented and repetitive, it plays a vital part in supporting the company’s finance or accounting team. Many positions offer a structured office environment, and over time, you may gain experience that could lead to advancement into roles in accounts payable, bookkeeping, or broader accounting functions.

What are the key skills and qualifications needed to thrive in invoice data entry, and why are they important?

To thrive as an Invoice Data Entry professional, you need accuracy, attention to detail, fast typing skills, and a basic understanding of accounting or finance principles, often with a high school diploma or equivalent. Familiarity with data entry software, Microsoft Excel, and accounting platforms (such as QuickBooks or SAP) is typically required. Strong organizational skills, time management, and the ability to work independently or as part of a team are valuable soft skills. These competencies are crucial to ensure invoices are processed efficiently, minimizing errors that could impact financial operations.

More about Invoice Data Entry jobs

What cities are hiring for Invoice Data Entry jobs?

Cities with the most Invoice Data Entry job openings:

What are the most commonly searched types of Invoice Data Entry jobs?

The most popular types of Invoice Data Entry jobs are:

What states have the most Invoice Data Entry jobs?

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Invoice Data Entry jobs near you
Infographic showing various Invoice Data Entry job openings in the United States as of August 2026, with employment types broken down into 77% Full Time, 10% Part Time, and 13% Contract. Highlights an 94% In-person, 3% Hybrid, and 3% Remote job distribution, with an average salary of $40,504 per year, or $19.5 per hour.

Data Entry Representative

CoolSys

Phoenix, AZ

$13.94 - $20.91/hr

Full-time

Posted 23 days ago

CoolSys rating

8.2

Company rating: 8.2 out of 10

Based on 40 frontline employees who took The Breakroom Quiz

63rd of 278 rated repair and maintenance companies

Job description

Overview

CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions.

Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states.

CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals.

No wonder Newsweek named CoolSys one of America’s Greatest Workplaces!

We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:

  • Competitive pay $18-20/HR
  • Benefits: Medical, Dental, Vision and Prescription coverage.
  • Paid vacation, holidays, and floating holiday.
  • 401(K) with Company match.
  • Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
  • Tuition reimbursement.
  • Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more.
  • Pet Insurance.
  • Legal Plan, and ID Theft Protection.

Responsibilities

JOB SUMMARY:

This position is responsible for printing, reviewing and submitting final invoices or credit memos to customer per their required method of delivery (mail, email or online portal). Reviews data for deficiencies or errors, correcting any incompatibilities and checking output.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Enters customer and account data from source documents within time limits.
  • Establishes entry priorities based on customer deadlines.
  • Prints and submits final invoices to customer per the required method of delivery (mail, email, online entry).
  • Prints and submits credit memos to customer per required method of delivery.
  • Reviews and verifies invoices against customer portal, recognizing any discrepancies or billing errors prior to submitting to customer.
  • Researches and responds to queries on invoices per request by others such as Collections, Service Managers or Billing Managers.
  • Communicates with customers as necessary and distributes requests to appropriate personnel/department for resolution.
  • Utilizes smartsheet to confirm invoices/batches have been entered.
  • Utilizes smartsheet to communicate to billers on invoice discrepancies or inaccuracies.
  • Maintains and responds to emails sent to main Billing email inbox.
  • Contributes to team effort by accomplishing related results as needed.
  • Perform other duties as assigned.

Qualifications

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES:

  • Typing speed and accuracy.
  • Excellent organization and communication skills.
  • Ability to multi-task effectively.
  • Attention to detail.
  • Excellent knowledge of correct spelling, grammar and punctuation.
  • Ability to interact with all levels of management in various departments.
  • Ability to organize and prioritize your own work.
  • Ability to navigate internet explorer using customer 3rd party portals.
  • Ability to add, subtract, multiply, divide and to record, balance, and check results for accuracy.
  • Ability to express or exchange ideas by means of the spoken word, communicating orally with others accurately, clearly, and quickly.

COMPUTER SOFTWARE KNOWLEDGE:

  • Solid working knowledge of use of the Microsoft suite of applications (Word, Excel, etc.).
    • Advanced usage of Internet Explorer.
    • Knowledge of use of Dynamics preferred.

    EDUCATION, EXPERIENCE AND/OR LICENSES:

    • High school diploma or equivalent. Associate degree preferred but not required.
    • 1 – 2 years of data entry experience.

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