Executive Support Jobs (NOW HIRING)

About Us:At Empower, we are proud to serve as a one-stop-shop business partner for healthcare organizations to support their administrative and employer needs. We strive to be more than a workplace, but also a community, where every voice is heard, and every team member is valued. Our team is driven by a shared mission to create a positive impact on healthcare organizations and the lives they touch. Join our team today to be part of our mission!Job Summary:The
Executive Support Coordinator provides high-level administrative and
operational support to senior leadership, ensuring seamless day-to-day
execution and enabling leaders to focus on strategic priorities. This role
serves as a critical connector across departments, managing communication flow,
coordinating initiatives, and maintaining organizational efficiency with a high
degree of professionalism, discretion, and accountability. By creating
structure, driving coordination, and ensuring alignment, the Executive Support
Specialist directly contributes to operational excellence and the
organizations ability to scale with consistency, collaboration, and
efficiency.Essential Functions:Executive Support & Coordination
Manage calendars, scheduling, and prioritization
of meetings across multiple stakeholders
Coordinate travel arrangements, itineraries, and
logistics for executives
Prepare agendas, briefing materials, and
follow-ups for meetings
Track action items and ensure timely completion
across departments
Support execution of strategic initiatives and
cross-functional projects
Assist in developing presentations, reports, and
executive-level communications, including drafting emails and internal
messaging
Maintain visibility into key priorities,
deadlines, and deliverables
Serve as a liaison between leadership and
internal/external stakeholders
Organize and maintain critical documents, files,
and reporting tools
Handle sensitive and confidential information
with the highest level of professionalism
Identify opportunities to improve workflows,
systems, and administrative processes
Support implementation of tools, templates, and
tracking mechanisms
Assist with coordination of recurring leadership
meetings, committees, and reporting cyclesHealthcare Compliance Administration
Regulatory Documentation: Assist in the
administrative preparation and assembly of complex documentation required for
state and federal regulatory filings, license renewals, and compliance reports
unique to the home health and hospice industry (e.g., CMS, state health
departments).
Contract Flow: Manage the administrative
lifecycle of legal contracts (payer, vendor, employment), including tracking
status, circulating for signatures, and ensuring executed copies are finalized
and archived.
Confidentiality: Serve as the gatekeeper for
highly sensitive legal and patient-related information, operating with absolute
discretion in accordance with all company policies and federal law. Administrative & Departmental Support
Administrative Support: Manage incoming
mail, coordinate signatures, prioritizing items that require immediate
attention. Draft and prepare routine correspondence.
Document Management: Scan, digitize, and
maintain physical and electronic files, corporate contracts, and litigation
materials, ensuring strict adherence to HIPAA privacy standards.
Contract Coordination: Assist in the
initial intake and filing of vendor agreements, physician contracts, and
service-level agreements.
Calendar & Deadlines: Monitor legal
calendars to track critical deadlines for regulatory filings.
Research Assistance: Conduct basic factual
or administrative research into state-specific home health regulations or
public records as directed.
Lease Management: Maintain centralized tracking
of all facility leases, renewals, and key terms across locations. Monitor
critical dates (renewals, expirations, notice periods) and proactively escalate
to leadership. Submit new leases to insurance carriers to ensure proper
coverage.
Licensing & Credentialing Support: Help
track and organize state licensure renewals and Medicare/Medicaid
certifications for various facility locations.
Office Support: Handle general administrative
tasks for the legal and executive team, including ordering supplies, making
copies, and maintaining shared office resources.Additional Responsibilities:
Performs other duties as assigned or requested.
Orders office supplies as needed.
Expert proficiency in Microsoft Office Suite
(Word, Outlook, Excel), particularly advanced formatting and editing functions
in Word.
Exceptional proofreading skills and meticulous
attention to detail.
Demonstrated ability to maintain confidentiality
and handle sensitive information with professional judgment.
Familiarity with legal terminology, regulatory
bodies (e.g., CMS), and compliance concepts (e.g., HIPAA).
Experience with assisting with corporate
governance tasks and requirements.Knowledge / Skills / Abilities:
Time management & cooperative attitude
Handle sensitive and confidential information
with the highest level of professionalism
Advanced written and verbal interpersonal
communicationMinimum Position Qualifications:
Education:High School diploma or equivalent; specialized secretarial
training or an Associates degree preferred.
Experience:2 years of experience in an administrative or secretarial
role, with strong emphasis on document production and office management.Prior experience as a legal secretary in a corporate setting
or law firm, ideally within a healthcare, home health or hospice practice area.
License / Certification:Drivers license and proof of current auto liability
insurance; no listing in the OIG Excluded Provider listingEnvironmental Conditions:Works under a variety of conditions in facilities and
offices; ability to work flexible schedule, ability to travel locally; some
exposure to unpleasant weather. Moderate noise level; tasks may involve
exposure to bloodborne pathogens; moderate stress and emotional demands.Physical
Requirements: Sitting is required. Requires ability to always handle
stressful situations in a calm and courteous manner. Requires working under
some stressful conditions to meet deadlines and agency needs. Ability to
travel.The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities.