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Executive Administrator Jobs (NOW HIRING)

STN, Inc

Executive Administrator

Pleasanton, CA · On-site

$70K - $90K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Executive Administrator to the Chief of Staff (CoS) Location: Onsite - Pleasanton, California Reporting to: Chief of Staff At STN , we don't just adapt to the digital future, we engineer it. Our ...

@Vote

Executive Administrator

Phoenix, AZ · On-site

Vote.Online is seeking a detail-oriented Executive Administrator to support the Executive team with a wide range of administrative and operational tasks. This role plays a key part in keeping ...

Na Oiwi Kane

Executive Administrator SSDP/SWAC

Reston, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

As a key member of the executive support team, the Executive Administrator will help ensure efficient daily operations, facilitate leadership engagement, and enhance overall organizational ...

Vote

Executive Administrator

Phoenix, AZ · On-site

Vote.Online is seeking a detail-oriented Executive Administrator to support the Executive team with a wide range of administrative and operational tasks. This role plays a key part in keeping ...

STN Inc

Executive Administrator

Pleasanton, CA · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Executive Administrator to the Chief of Staff (CoS) Location: Onsite - Pleasanton, California Reporting to: Chief of Staff At STN , we don't just adapt to the digital future, we engineer it. Our ...

@Vote

Executive Administrator

Phoenix, AZ

Vote.Online is seeking a detail-oriented Executive Administrator to support the Executive team with a wide range of administrative and operational tasks. This role plays a key part in keeping ...

PF Changs

Executive Administrator

Scottsdale, AZ

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

We are seeking an experienced Executive Administrator to join our team at our Global Support Center in Scottsdale, Arizona. What You'll Do: * Executive Support & Prioritization * Manage the CEO's ...

ADP

Executive Administrator

Roseland, NJ · On-site

  • PTO

ADP is hiring an Executive Administrator for our AI and Innovation Labs team within the Global Product & Technology (GPT) division in our Roseland, NJ Corporate Headquarters. In this role, you will ...

Variant Bio

Executive Administrator

Seattle, WA · Hybrid

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

ABOUT THE ROLE We are seeking a highly skilled and proactive Executive Administrator to serve as the right hand to our senior leadership team. This is a high-impact role suited for a seasoned ...

AMERICAN MENSA LTD

Executive Administrator

Hurst, TX · Hybrid

The opportunity The Executive Administrator & Board of Directors Coordinator provides comprehensive administrative and operational support to the Executive Director and serves as the primary staff ...

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Executive Administrator information

See salary details

$31.5K

$76.7K

$138.5K

How much do executive administrator jobs pay per year?

As of Aug 19, 2026, the average yearly pay for executive administrator in the United States is $76,731.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $86,500.00 per year, depending on experience, location, and employer.

What is an executive administrator?

An executive administrator is responsible for handling the daily administrative tasks for a group of executive professionals. Your job duties include creating statistical reports for the executives, overseeing the daily activities of the executive office area, and developing meeting agendas for executive briefings. The educational qualifications for this career include an associate degree, although some employers prefer a bachelor’s degree in business administration. You need to have strong organizational skills and have experience working in an administrative position.

What are the key skills and qualifications needed to thrive as an executive administrator, and why are they important?

To thrive as an Executive Administrator, you need strong organizational skills, attention to detail, and experience with office management, often supported by a degree in business administration or a related field. Proficiency in office software like Microsoft Office Suite, scheduling systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving abilities set top performers apart in this position. These skills ensure efficient executive support, smooth office operations, and effective management of sensitive information.

How does an executive administrator typically manage competing priorities and last-minute requests from leadership?

Executive Administrators often juggle multiple high-priority tasks and must respond quickly to shifting demands from executives. Strong organizational skills, proactive communication, and the ability to reprioritize work efficiently are essential. Many rely on digital tools for scheduling, task management, and collaboration to stay ahead of rapid changes, while maintaining a clear line of communication with leadership to ensure critical deadlines are met. Adapting to fast-paced environments and anticipating leaders’ needs are key to thriving in this role.

Is an executive administrator a high position?

An executive administrator is a professional responsible for supporting high-level executives by managing schedules, communications, and administrative tasks. While it is a key role within an organization, it is generally considered a mid-level position rather than a senior or executive leadership role.
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Executive Administrator jobs near you
Infographic showing various Executive Administrator job openings in the United States as of August 2026, with employment types broken down into 90% Full Time, 6% Part Time, and 4% Contract. Highlights an 83% Physical, 5% Hybrid, and 12% Remote job distribution, with an average salary of $76,731 per year, or $36.9 per hour.

Executive Administrator

STN, Inc

Pleasanton, CA • On-site

$70K - $90K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 27 days ago

Job description

Executive Administrator to the Chief of Staff (CoS)
Location: Onsite - Pleasanton, California
Reporting to: Chief of Staff
At STN, we don't just adapt to the digital future, we engineer it. Our mission is to help organizations thrive in a rapidly evolving technology landscape through strategic insight, cutting-edge solutions, and a security-first mindset. We provide end-to-end services spanning cloud consulting, AI infrastructure, and enterprise security, enabling secure, scalable, and future-ready transformation.
As trusted advisors, we align IT investments with business outcomes that drive performance and growth, starting with deep strategic engagement and delivering tailored solutions built for long-term impact.
Our approach is innovation-led and rooted in cybersecurity, with a focus on leveraging the right technologies to solve real-world challenges. We invest in our people and foster a culture of growth, inclusion, and purpose because we believe empowered teams build transformative technology.
Overview
We are seeking a highly organized, proactive Executive Administrator to directly support the Chief of Staff. This is a dual-purpose role: it combines the full scope of traditional executive assistance with hands-on support for the execution of cross-functional projects and initiatives the Chief of Staff drives across the business.
The ideal candidate is a trusted right hand - someone who anticipates needs, manages competing priorities with discretion, keeps projects moving, and operates comfortably amid the ambiguity and pace of a scaling company. You will have visibility in nearly every part of the business and play a meaningful role in helping leadership operate effectively.Key Responsibilities
Project & Execution Support
  • Track action items, deadlines, and deliverables across multiple concurrent projects and initiatives, following up with internal and external stakeholders to keep work on schedule.
  • Build and maintain project trackers, status dashboards, checklists, and timelines; flag risks, slippage, and dependencies to the Chief of Staff proactively.
  • Coordinate cross-functional workstreams spanning legal/contracts, finance, insurance, HR, infrastructure, and commercial teams - ensuring the right people have what they need to deliver.
  • Prepare, format, and organize documents, presentations, spreadsheets, and reports; draft first versions for the Chief of Staff's review.
  • Maintain organized filing systems and shared workspaces for contracts, vendor records, project files, and reference materials so information is easy to locate.
  • Conduct research, gather data, and assemble briefing materials to support decision-making and meeting preparation.
  • Help manage recurring operational processes (e.g., approvals, onboarding logistics, vendor compliance follow-ups) and recommend improvements over time.
Executive & Administrative Support
  • Calendar Management: Own and optimize the Chief of Staff's calendar - scheduling meetings, resolving conflicts, protecting focus time, and ensuring the day runs smoothly.
  • Communications: Manage and triage email and messages, draft and proofread correspondence, and serve as a professional point of contact for internal colleagues and external partners.
  • Meeting Coordination: Schedule and prepare for meetings - agendas, materials, logistics, and technology - then capture notes and track follow-up items to completion.
  • Travel & Expenses: Arrange domestic and occasional international travel, build detailed itineraries, and prepare and submit expense reports accurately and on time.
  • Event & Offsite Support: Help plan and coordinate team meetings, leadership offsites, customer-facing events, and company functions.
  • Office & Logistics: Coordinate shipping/receiving, supplies, and on-site needs as required; liaise with vendors and service providers.
  • Confidentiality: Handle sensitive business, legal, financial, and personnel information with the utmost discretion and professionalism.
Experience & Qualifications
Required
  • 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a comparable coordination/operations role supporting senior leadership.
  • Exceptional organizational and time-management skills, with a proven ability to juggle multiple priorities and meet deadlines without losing details.
  • Strong written and verbal communication skills and a polished, professional presence.
  • High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and comfort learning new tools and systems quickly.
  • Sound judgment, discretion, and the ability to handle confidential information with integrity.
  • A proactive, ownership-driven mindset - you anticipate needs and follow through without being asked.
Preferred
  • Experience supporting a Chief of Staff, founder, or C-suite executive at a high-growth or technology company.
  • Familiarity with project-tracking and collaboration tools, document management, and basic contract/vendor administration workflows.
  • Experience coordinating across legal, finance, HR, or operations functions.
Why Join STN
  • A front-row seat at a fast-scaling company at the center of the AI infrastructure and enterprise IT market.
  • Direct partnership with the Chief of Staff and broad exposure across the executive team and every function of the business.
  • Meaningful ownership, room to grow, and the chance to shape how a high-velocity organization operates.
Compensation
  • Full-Time, Exempt
  • $70,000-$90,000/year, DOE
Benefits
  • Health Coverage - Medical, Dental & Vision
  • FSA Health and Dependent Care available
  • 401(k) Plan
  • Unlimited Paid Time Off (PTO)
  • Observed Holidays Paid
  • Cell Phone Allowance
  • Collaborative, growth-driven culture
Candidates must be U.S. Citizens or Permanent Residents. We are unable to provide sponsorship at this time.
Employment is contingent upon the successful completion of a background check and reference verification. All applicants must be authorized to work in the United States on a full-time basis.

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