Executive Coordinator Jobs (NOW HIRING)

Position Summary

The Executive Coordinator provides high-level administrative and operational support to the Chief Executive Officer (CEO). This role is not a traditional administrative position, it is a high-trust, high-impact role at the center of our network's leadership operations. The Executive Coordinator ensures the Chief's Office operates effectively by managing priorities, streamlining communication, and supporting board engagement. This role directly contributes to the academic and organizational success of the students and families we serve by keeping our Chiefs focused on what matters most. The Executive Coordinator serves as a trusted partner, maintaining confidentiality, anticipating needs, and ensuring alignment across leadership, the Home Office, and the PSAD Board.

Key Responsibilities

Executive Support (CEO and, in some instances, the CAO and COO)

      Manage complex, competing calendars for all three Chiefs, including scheduling internal and external meetings, school visits, and network events

      Own end-to-end meeting logistics, including agendas, materials, room setup, and post-meeting follow-up and action tracking

      Prioritize and triage incoming communications (email, calls, requests) on behalf of the Chiefs, ensuring nothing falls through the cracks

      Draft, edit, and proofread correspondence, presentations, and internal communications with a high degree of accuracy

      Support preparation for key meetings, presentations, board sessions, and network engagements

      Proactively track open action items across the Chiefs' portfolios and surface deadlines and decisions requiring attention

Board Liaison Support (PSAD Board)

      Serve as the primary point of coordination between the Chiefs' Office and the PSAD Board of Directors

      Manage all board meeting logistics, including scheduling, location coordination, technology setup, and materials distribution

      Compile, format, and distribute board packets in alignment with established timelines, ensuring all materials are accurate and board-ready

      Support development and organization of board reports, dashboards, and presentations

      Maintain board calendars, contact lists, and governance documentation

      Ensure timely submission of materials and compliance with authorizer expectations (e.g., GVSU deadlines)

      Coordinate communication between board members and executive leadership as needed, maintaining appropriate confidentiality

Communication & Coordination

      Facilitate communication across Home Office teams, school leaders, and external partners

      Ensure alignment and follow-up on key initiatives led by the Chiefs

      Support internal announcements and leadership communications

      Identify and flag coordination gaps proactively before they become problems

      Maintain a high level of professionalism and discretion in all interactions

What Success Looks Like

First 30 Days

      You have mapped the Chiefs' recurring meetings, key deadlines, and authorizer timelines into a master coordination calendar

      You have introduced yourself to key Home Office and school-based stakeholders and begun building trust across teams

      You have a clear understanding of the PSAD Board structure, meeting cycle, and documentation requirements

By 90 Days

      Chiefs regularly note that their days run more smoothly and their time is protected

      Board packets are produced and distributed on time with no last-minute scrambles

      You are proactively surfacing action items, preparing materials ahead of ask, and operating with increasing autonomy

      You have earned the trust required to handle sensitive information with full discretion

Work Environment & Expectations

      Full-time, in-person role based at the University Prep Home Office in Detroit, MI

      Standard hours are Monday–Friday; some evening availability may be required for board meetings or special events

      Occasional travel between school campuses (UPA, UPAD, UPSM) may be required

Required

      Bachelor's degree in business administration or related field (or equivalent experience)

      3–5 years of experience supporting senior executives (CEO/C-suite preferred)

      Exceptional organizational skills with the ability to manage competing priorities and high volumes of work without losing detail

      Excellent written and verbal communication skills

      High level of discretion and ability to handle confidential information

      Proficiency in Google Workspace (Gmail, Docs, Sheets, Slides, Calendar)

Preferred

      Experience supporting a board of directors or similar governance structure

      Experience in a school district, nonprofit, or public sector environment

      Familiarity with board reporting cycles and executive-level operations

      Experience with project management tools