Executive Associate Jobs (NOW HIRING)

Executive Associate
Posting Number
req25998
Department
Research Innovation & Impact
Department Website Link
https://research.arizona.edu/
Location
Tucson Campus
Address
Tucson, AZ USA
Position Highlights
The Office of Research & Partnerships at the University of Arizona is in search of an Executive Associate. The Executive Associate will provide executive-level support to the executive suite of the division of Office of Research & Partnerships (ORP). This is a fast-paced and multi-tasked environment requiring the incumbent to perform with initiative, resourcefulness, and sound judgment. Responsibilities include tasks such as managing complex calendars, travel arrangements, drafting communications, preparing meeting documents, assisting with event/meeting organization and other general office duties as assigned. This position will report to the Administrative Strategy Professional IV.
To be successful in this role the incumbent must be professional, proactive, confidential, be able to communicate effectively and professionally with strong written and verbal communication skills, be able to prioritize and meet deadlines. The ability to work independently and be self-motivated is highly important to identify and address the needs of RII senior leadership. The ideal candidate will be highly experienced in delivering either university or corporate leaders' administrative requirements, will be an outstanding communicator, and will be excited to work in an environment focused on advancing transformative excellence in research across campus, with particular attention to our land-grant mission of service to the State of Arizona.
Lasting Impact through Strong Partnerships:
By collaborating with industry, government, nonprofits and communities, The University of Arizona translates discovery into action that drives progress for the public good, extending the impact of research far beyond the university campus.
Visa sponsorship is not available for this position.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities

• Coordinate the preparation, review, and finalization of reports and presentations.
• Provide initial triage for situations, processes, and events, offering recommendations to enhance decision-making and operational efficiency.
• Organize and maintain calendars, scheduling meetings, appointments, and events with precision and attention to detail.
• Coordinate and prioritize meeting requests, ensuring alignment with time zones, regions, and international considerations.
• Ensure proper meeting platforms (e.g., Microsoft Teams, Zoom, in-person) are scheduled and accessible, assist with preparation for meetings and seamless participation.
• Proactively identify and resolve scheduling conflicts, providing timely reminders and preparation materials for all engagements.
• Strategically manage Senior Vice President and Vice President time; working closely with the SVP ORP Office Manager, and with the principals calendars and other staff to ensure meeting time is being used efficiently to move initiatives forward; closely monitoring commitments to external and internal stakeholders, events and other activities; managing travel arrangements and expenditures. Ensuring that SVP ORP and VP calendars activities are associated with appropriate reference materials and other resources for efficient preparation, and use during meetings and with relevant stakeholders.
• Processes PCard purchases, travel expense reports, reimbursements and reconciliation ensuring all documents are submitted in a timely fashion according to deadlines and process reimbursements.
• Assist in arrangement of domestic and international travel, including accommodations, transportation, and itineraries.
• Manage travel-related expenses, process reimbursements, and maintain accurate records.
• Ensure all travel arrangements are documented, and back-up plans are in place in case of changes.
• Engagement in the development or proofreading of letters, memos, reports and correspondence to senior leadership or others, on behalf of the SVP ORP. Coordinate communication triage. Create itineraries and agendas for various meetings.
• Regularly communicate with senior leaders, deans, direct reports, internal and external stakeholders to ensure efficiency in meeting SVP ORP requirements and intent.
• Manages technological needs such as Zoom, other technology and audio-visual aids; anticipates and prepares background materials as needed in collaboration with others for successful meeting experiences.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 year of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications
FLSA
Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes - Full Benefits
Rate of Pay
$28.56 - $35.70
Compensation Type
hourly rate
Grade
8
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
PC2
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required:
Fingerprint criminal background check (security sensitive due to title or department)
Number of Vacancies
1
Target Hire Date
Expected End Date
Contact Information for Candidates
Sherlyn Kramer | sherlynkramer@arizona.edu
Open Date
5/14/2026
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.