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Executive Associate Jobs in Illinois (NOW HIRING)

Meharry Medical College

Executive Associate

Campus, IL · On-site

The Executive Associate to the Chief Financial Officer provides high-level administrative, analytical, and operational support to the CFO and the Division of Finance. This role manages the CFO's ...

Allied

Associate Client Executive

Chicago, IL · On-site +1

$72K - $75K/yr

POSITION SUMMARY The Associate Client Executive will be responsible for managing and nurturing client relationships, driving the retention and growth of a portfolio. They will also be the dedicated ...

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Executive Associate information

See Illinois salary details

$37.3K

$87.2K

$172.5K

How much do executive associate jobs pay per year?

As of Sep 8, 2026, the average yearly pay for executive associate in Illinois is $87,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $53,800.00 and $128,400.00 per year, depending on experience, location, and employer.

What is an executive associate?

Executive Associates are professionals who provide high-level administrative and operational support to senior executives or leadership teams within an organization. Their responsibilities often include managing schedules, coordinating meetings, handling correspondence, preparing reports, and sometimes assisting with project management. Executive Associates act as liaisons between executives and other staff or external stakeholders, ensuring efficient communication and workflow. They play a critical role in helping executives stay organized and focused on strategic priorities.

What are the key skills and qualifications needed to thrive as an executive associate?

To thrive as an Executive Associate, you need strong organizational skills, attention to detail, and experience in administrative support, often supported by a bachelor's degree or relevant work background. Familiarity with office productivity software such as Microsoft Office Suite, calendar management tools, and sometimes project management platforms is essential. Exceptional communication, discretion, and problem-solving abilities help you effectively support executives and manage sensitive information. These skills ensure smooth operations, efficient workflow, and strong executive support critical to organizational success.

What are some common challenges executive associates face when supporting senior leadership, and how can they effectively manage these situations?

Executive Associates often encounter challenges such as managing rapidly shifting priorities, handling confidential information, and coordinating across multiple departments. To navigate these situations successfully, strong organizational skills, discretion, and proactive communication are essential. Building strong relationships with both executives and other team members helps anticipate needs and streamline workflows, ensuring that senior leaders are supported efficiently and professionally.

What is the difference between Executive Associate vs Administrative Assistant?

AspectExecutive AssociateAdministrative Assistant
Required CredentialsAssociate's degree or higher, relevant experienceHigh school diploma or equivalent, some experience
Work EnvironmentCorporate offices, supporting executivesVarious settings, supporting teams or departments
Employer & Industry UsageCommon in corporate, finance, legal sectorsWidespread across industries and organizations
Job ResponsibilitiesHigh-level scheduling, project coordination, communicationGeneral administrative tasks, scheduling, correspondence

While both roles involve administrative support, an Executive Associate typically handles more complex tasks, works closely with senior management, and requires higher credentials. An Administrative Assistant provides essential support across various departments with more routine duties.

What are the most commonly searched types of Executive jobs in Illinois?

The most popular types of Executive jobs in Illinois are:

What are popular job titles related to Executive Associate jobs in Illinois?

For Executive Associate jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Executive Associate jobs in Illinois look for?

The top searched job categories for Executive Associate jobs in Illinois are:

What cities in Illinois are hiring for Executive Associate jobs?

Cities in Illinois with the most Executive Associate job openings:

Executive Associate jobs near you
Infographic showing various Executive Associate job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 23% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $87,190 per year, or $41.9 per hour.

Executive Associate

Meharry Medical College

Campus, IL • On-site

Full-time

Posted 15 days ago

Key responsibilities

  • Manage the CFO's calendar, correspondence, meeting preparation, and confidential matters.

  • Support budget preparation, forecasting, variance analysis, and compile financial reports and presentation materials.

  • Coordinate materials and logistics for Board meetings and track follow-up on special projects and action items.

Job description

The Executive Associate to the Chief Financial Officer provides high-level administrative, analytical, and operational support to the CFO and the Division of Finance. This role manages the CFO's schedule, communications, and confidential matters while also supporting core financial planning and budgeting activities, reporting, and cross-functional coordination. The Executive Associate helps ensure the CFO's office runs efficiently and that financial planning deliverables are accurate, timely, and well-organized.

Essential Functions (Principal Duties and Job Responsibilities):

  • Manage the CFO's calendar, correspondence, meeting preparation, and confidential matters requiring discretion and sound judgment.
  • Support budget preparation, forecasting, and variance analysis under the direction of the CFO and finance leadership.
  • Compile and format financial reports, dashboards, and presentation materials for senior leadership and Board meetings.
  • Help coordinate materials and logistics for Board of Trustees finance committee meetings and other executive-level reviews.
  • Track and follow up on special projects and action items on behalf of the CFO.
  • Serve as a point of contact between the CFO's office and Treasury, the Controller's Office, Grants and Research Finance, and auxiliary units.
  • Maintain and update financial planning and budgeting calendars, templates, and process documentation.
  • Support use of financial systems and tools (ERP, budgeting software, reporting platforms), including basic troubleshooting and data entry/updates.
  • Flag operational or administrative issues to the CFO and help coordinate resolution.
  • Perform other duties as assigned in support of the Division of Finance.

Knowledge, Skills and Abilities Required:

  • Working knowledge of financial planning, budgeting, and reporting processes, ideally within higher education, academic medicine, or healthcare.
  • Familiarity with ERP and financial reporting systems.
  • Strong organizational and project-coordination skills, with the ability to manage multiple priorities and deadlines.
  • Strong written and verbal communication skills.
  • Sound judgment, discretion, and confidentiality in handling sensitive information.
  • Proficiency in Microsoft Office (Excel, PowerPoint) and comfort working with financial data.

Knowledge, Skills and Abilities Preferred:

  • Advanced expertise in financial planning, budgeting, forecasting, and variance analysis, ideally within higher education, academic medicine, or healthcare.
  • Strong command of enterprise financial operations, including integration with Treasury, the Controller's Office, Grants/Research Finance, and auxiliary functions.

Education and Experience Required:

  • Bachelor's degree in Finance, Accounting, Business Administration, or a related field required;
  • Minimum of 7+ years of progressively responsible experience in executive level support preferably in financial planning and analysis or budget planning, ideally within higher education, academic medicine, or healthcare.
  • Prior experience working directly with or supporting a CFO, senior finance executive, or executive leadership team strongly preferred.
  • Demonstrated experience with ERP and financial management/reporting systems.
  • Experience preparing materials for and/or presenting to boards, executive committees, or senior leadership preferred.

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