Admin Associate/Executive Assistant (C-Suite)
Pay Rate: $30-35 Hourly Hours: M-F | 8-5 (flexible) Location: 1290 Ave of America, New York NY
Overview of Work Environment/Client Nuances: The HM is seeking an experienced Executive Assistant to support the C-suite, providing high-level administrative services and ensuring seamless coordination with internal teams and external partners.
Resource Typical Working Day:
- Provide administrative services for the C-suite
- Serve as the primary point of contact for executive-level communications.
- Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
- Escort and coordinate with vendors
- Welcome and guide external vendors during onsite visits.
- Ensure proper access and compliance with company protocols.
- Act as liaison between vendors and internal stakeholders.
- Assist with office supplies
- Monitor inventory of office supplies and place orders when necessary.
- Coordinate with suppliers to ensure timely delivery.
- Track expenses and maintain records for supply management.
- Perform standard executive assistant duties
- Handle phone calls, emails, and correspondence on behalf of executives.
- Support executives with ad hoc administrative tasks.
- Collaborate with security and cleaning vendors
- Partner with the security team to manage access badges and visitor logs.
- Coordinate with cleaning vendors to maintain office cleanliness and standards.
- Address facility-related issues promptly to ensure a safe and professional environment.
Must Have Skills:
- Strong communication collaboration skills
- Excellent organizational and time management abilities
- Ability to multitask and prioritize effectively
- Professional demeanor and discretion
Software skills:
- Basic computer functions
- Knowledgeable in Microsoft (Word, Excel, PPT)
- Outlook, email management
Years of Experience: 3โ5 years of relevant experience on Executive Admin
Education: Bachelor's degree preferred, but equivalent professional experience will be considered