Executive Associate Jobs (NOW HIRING)

Introduction

This recruitment is anInternal\r\nRecruitmentlimited tocurrent Maryland State Police employees\r\nonly.Permanent, Contractual and Temporary.\r\n\r\n\r\n\r\nThis recruitment is an'At\r\nWill' position and serves at the pleasure of the Appointing Authority\r\n\r\n\r\n\r\nIt is important that all\r\nexperience be fully documented. Failure toANSWER ALL SUPPLEMENTAL\r\nQUESTIONS SPECIFICALLY AND ACCURATELYmay cause the candidate to be\r\nrejected.\r\nPLEASE FILL OUT THE APPLICATION\r\nCOMPLETELY.\r\n\r\nThe application is part\r\nof the examination process. Your answers will determine your eligibility to\r\nparticipate in the next phase of the selection process.\r\nClearly describe your\r\nqualifications in detail. Credit cannot be given for education, training,\r\nexperience, knowledge, skills, and abilities that you fail to indicate.\r\nDo not leave any answer\r\nspaces blank; if a question does not apply, write 'N/A'.\r\nAlthough you may attach a\r\nresume to further describe your qualification, it does not substitute for completing\r\nthe application form. An incomplete application form may result in\r\ndisqualification. Do NOT write 'see resume' in your work history or\r\nresponses to supplemental questions.\r\nFailure to comply with\r\nthese instructions may result in disqualification.\r\nRead the Job Announcement\r\ncarefully for specific filing instructions, supplemental questions, and final\r\nfiling dates.\r\n

GRADE

14\r\n

LOCATION OF POSITION

Maryland State Police\r\nHomeland Security and\r\nIntelligence Bureau\r\n1201 Reisterstown Road\r\nPikesville, MD 21208\r\n

Main Purpose of Job

This position serves as the administrative staff assistant to the Lieutenant Colonel \r\n(Bureau Chief) of the Homeland Security and Intelligence Bureau. This position plays a \r\nvery intricate part in the Department, relieving the Bureau Chief of many details involving \r\na wide variety of technical, non-technical and administrative services. This position \r\nserves as the confidential assistant to the Bureau Chief in highly sensitive matters and \r\ninvestigations and acts as a key member in the daily operations and management of the \r\nHomeland Security and Intelligence Bureau.

POSITION DUTIES

Organizes and structures daily schedule of appointments,\r\nand screens all visitors for the Bureau Chief for the various demands of his\r\ntime for meetings and public functions. This involves activities involving\r\nMaryland State Police matters as well as the Maryland Coordination and Analysis\r\nCenter's Anti-Terrorism Advisory Council (ATAC) and the Federal Bureau of\r\nInvestigation (FBI). Coordinates the Bureau Chief's appearances as the Maryland\r\nState Police representative at high level, top secret meetings and events.\r\nConveys and acts as the liaison for the Bureau Chief and\r\nconsults directly with members of the MCAC's ATAC board, and various other\r\npersonnel within State government, high level officials of other law\r\nenforcement agencies, including the FBI, and the general public on the various\r\npolicies and procedures of the Maryland State Police and Homeland Security.\r\nIndependently responds to the Bureau and MCAC's staff concerning policies, and\r\nlegislative matters. This requires considerable tact, diplomacy, discretion,\r\ngood judgement, and experience in making decisions of an administrative nature\r\ninstantly.\r\nManages the office and the secretarial operations within\r\nthe Homeland Security and Intelligence Bureau. Reviews correspondence to the\r\nMCAC, the University of Baltimore and the FBI for final signature of the\r\nLieutenant Colonel. Advise and assist other clerical and sworn personnel within\r\nthe Bureau to include allied agency personnel both sworn and civilian assigned\r\nto the MCAC on proper handling and preparation of correspondence, both written\r\nand oral, for the Bureau Chief and the MCAC's Executive Director's signature.\r\nThis includes correspondence to federal, state and local officials.\r\nPerforms other related duties as assigned\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an\r\naccredited high school or possession of a high school equivalency certificate.\r\n\r\nExperience: Six years\r\nperforming administrative or secretarial work involving typing duties.\r\n\r\nNote: Thirty credit hours from\r\nand accredited college or university may be substituted at the rate of thirty\r\ncredits for one year of experience for up to four years of the required\r\nexperience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:\r\n\r\n1. Experience in Windows based\r\noperating systems; preferably Windows 10.\r\n\r\n2. Experience with Microsoft\r\nproducts (Word, Excel, PowerPoint).\r\n\r\n3. Experience with Google\r\nproducts (Docs, Sheets, Slides).\r\n\r\n4. Experience taking meeting\r\n'minutes'.\r\n\r\n5. Experience completing and\r\nsending correspondence for and Executive/Commander.\r\n

LIMITATIONS ON SELECTION

This recruitment is anInternal\r\nRecruitmentlimited tocurrent Maryland State Police employees\r\nonly.Permanent, Contractual and Temporary.\r\n

SELECTION PROCESS

The selection process for this\r\nrecruitment will involve a rating of the training and experience provided on\r\nthe application. Applicants who meet the minimum qualifications will be placed\r\non an eligible list in the BEST QUALIFIED, BETTER QUALIFIED, and QUALIFIED\r\ncategories. The list will be used by the hiring manager to select the\r\nindividual to fill this vacancy. The list will be valid for one year.\r\n

EXAMINATION PROCESS

The examination will consist of\r\na rating of your education, training and experience related to the requirements\r\nof the position. You may be required to complete a qualifications supplement,\r\nor the rating may be based on your application. Report all experience and\r\neducation that is related to this position. Applicants may be given a physical\r\nexamination and will be subject to an interview, background investigation,\r\npolygraph examination and substance abuse testing.\r\n

BENEFITS

STATE OF MARYLAND BENEFITS\r\n

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are\r\nlimited to uploading one file. As a result, it is strongly urged that those\r\napplying upload ALL required and additional documents (undergraduate and\r\ngraduate transcripts, resumes, etc.) as one file. If you are unable to apply\r\nonline, you may submit an application via mail. The Maryland State Application\r\nForm can be found online.\r\n\r\n\r\n\r\n\r\nIt is the policy of the Maryland\r\nState Police to comply with all applicable federal and state laws prohibiting\r\nemployment discrimination and to provide equal employment opportunity to all\r\nemployees and applicants for employment without regard to age, ancestry, color,\r\ngender, identity and expression, genetic information, marital status, mental or\r\nphysical disability, national origin, race religious affiliation, belief or\r\nopinion, sex, sexual orientation or any other protected status.\r\n\r\n\r\n\r\n\r\n*If you have any questions\r\nabout this recruitment, please contact the Maryland State Police at\r\n410-653-4493.\r\n\r\n*TTY Users: Call Maryland Relay\r\n\r\n*We thank our Veterans for\r\ntheir service to our country and encourage them to apply\r\n\r\n*As an equal opportunity\r\nemployer, Maryland is committed to recruiting, retaining, and promoting\r\nemployees who are reflective of the State's diversity\r\n\r\n*Bilingual applicants and\r\npeople with disabilities are encouraged to apply\r\nCompleted applications,\r\nrequired documentation and any required addendums may be mailed to:\r\n\r\n\r\n\r\n\r\nMaryland State Police - Human\r\nResources Division\r\n1201 Reisterstown Road\r\nPikesville, Maryland 21208\r\nATTN: Amirah VonHendricks\r\namirah.vonhendricks@maryland.gov\r\n