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Executive Assistant Office Coordinator Jobs (NOW HIRING)

Quadrant

Executive Assistant

Herndon, VA · On-site

$28/hr

The Executive Assistant- Office Coordinator should have the following: Comfortable working as an executive assistant Strong technical aptitude Experience with Hubspot Marketing experience Strong ...

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Daley And Associates, LLC

Executive Assistant

Boston, MA · On-site

$40 - $55/hr

Executive Assistant We are currently seeking an Executive Assistant to join a Boston-based ... Support new-hire onboarding by coordinating equipment, workspace setup, and other office logistics.

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Executive Assistant Office Coordinator information

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$30K

$64.5K

$102.5K

How much do executive assistant office coordinator jobs pay per year?

As of Aug 28, 2026, the average yearly pay for executive assistant office coordinator in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What is an executive assistant office coordinator?

Executive Assistant Office Coordinators are professionals who provide high-level administrative support to executives while also managing the daily operations of an office. Their responsibilities often include scheduling meetings, handling correspondence, organizing events, maintaining office supplies, and ensuring efficient office workflows. They act as a key point of contact between executives, staff, and external partners, helping to keep the office organized and running smoothly. This role requires strong organizational, communication, and multitasking skills, as well as the ability to handle confidential information with discretion.

How does an executive assistant office coordinator balance supporting executives with managing office operations?

An Executive Assistant Office Coordinator typically juggles dual responsibilities by prioritizing tasks based on urgency and impact, often starting the day with executive calendar management before attending to broader office needs. This role requires strong organizational skills, effective communication, and the ability to anticipate both executive and team requirements. Collaboration is crucial, as you will frequently liaise with other departments, vendors, and staff to ensure smooth office operations while seamlessly supporting leadership. Success in this position often involves proactive problem-solving and adaptability to shifting priorities.

What are the key skills and qualifications needed to thrive as an executive assistant office coordinator, and why are they important?

To thrive as an Executive Assistant Office Coordinator, you need strong organizational abilities, attention to detail, and proficiency in managing schedules and office operations, often supported by experience in administrative roles or a relevant degree. Familiarity with office software like Microsoft Office Suite, calendar management systems, and sometimes project management tools is typically required. Exceptional communication, discretion, and problem-solving skills distinguish top performers in this role. These competencies ensure efficient office functioning, effective executive support, and the ability to handle sensitive information professionally.
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Executive Assistant Office Coordinator jobs near you
Infographic showing various Executive Assistant Office Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant & Office Coordinator

Real Radiology LLC

Omaha, NE • On-site

Full-time

Retirement, PTO

Posted 9 days ago

Job description

At Real Radiology we are on a mission to improve patient outcomes by ensuring our clients and radiologists have the tools, resources, and support they need to succeed. We are a physician-owned teleradiology company that is committed to seamless operations, innovative technology, and exceptional services.

Be part of a team that’s transforming healthcare through meaningful impact. Here, collaboration, passion, and adaptability drive everything we do!

Position Summary

The Executive Assistant & Office Coordinator provides administrative and scheduling support to executive leadership and coordinates day-to-day office logistics, employee experience activities, and facility needs. This role executes established programs, processes, and procedures set by leadership and HR and serves as a helpful, professional point of contact for employees, visitors, and vendors. The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Executive Support
  • Manage executive calendars, scheduling, and meeting logistics according to established preferences and guidelines.
  • Book and coordinate travel arrangements, including itineraries, accommodations, and expense report preparation.
  • Prepare meeting materials, presentations, agendas, and supporting documentation as directed.
  • Route executive correspondence and track follow-up action items.
  • Take notes during meetings and track deadlines for assigned projects.
  • Maintain confidentiality of sensitive business and personnel information.
  • Serve as a point of contact between executives and employees, customers, vendors, and business partners.

Employee Experience & Internal Communications

  • Coordinate logistics for employee events, celebrations, recognition activities, and volunteer events.
  • Draft and distribute internal announcements and employee updates as directed by leadership or HR.
  • Serve as a welcoming first point of contact for employees and visitors.

Office Administration & Facilities

  • Order and stock office supplies and equipment; track inventory and reorder as needed.
  • Log and route office maintenance and facility requests to the appropriate vendor or building contact.
  • Keep conference rooms and common areas organized, stocked, and presentable.
  • Receive and distribute mail, packages, and deliveries.
  • Maintain visitor logs and support day-to-day access control procedures.
  • Assist with logistics for office moves and workstation setup.

Meeting & Event Coordination

  • Reserve rooms and coordinate catering, supplies, and logistics for meetings and events.
  • Support off-site meetings, company events, and employee appreciation activities under the direction of leadership.
Preferred Talents
  • Strong organizational and time-management skills.
  • Attention to detail and reliable follow-through.
  • Ability to handle confidential information with discretion.
  • Strong written and verbal communication skills.
  • Customer-service orientation and relationship-building skills.
  • Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
  • Ability to manage multiple priorities and adapt to changing needs.

Preferred Qualifications 

  • Bachelor's degree in Business Administration, Human Resources, Communications, or related field, or equivalent experience.
  • 1-3 years of executive assistant, office management, or administrative support experience.
  • Experience supporting senior leaders or executive teams.
  • Previous experience with Microsoft 365, SharePoint, and expense management systems preferred.

Benefits & Perks

  • Comprehensive benefits package, including retirement and profit sharing
  • Paid time off and flexibility to support your personal life
  • Fuel for your day with company sponsored lunches & snacks

Apply