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Executive Administrator Jobs (NOW HIRING)

Backbone Fiber

Executive Administrator

Berthoud, CO · On-site

Salary: $75,000-$95,000 Annually Executive Administrator The Executive Administrator is a highly trusted professional responsible for executive support, office administration, organizational ...

Visa

Executive Administrator

Austin, TX

$66K/yr

Partner closely with the SVP's executive administrator and team colleagues to solve problems collaboratively and proactively. * Prepare and submit expense reports using Concur. * Support key team ...

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Executive Administrator information

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$31.5K

$76.7K

$138.5K

How much do executive administrator jobs pay per year?

As of Jun 29, 2026, the average yearly pay for executive administrator in the United States is $76,731.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $86,500.00 per year, depending on experience, location, and employer.

What Is an Executive Administrator?

An executive administrator is responsible for handling the daily administrative tasks for a group of executive professionals. Your job duties include creating statistical reports for the executives, overseeing the daily activities of the executive office area, and developing meeting agendas for executive briefings. The educational qualifications for this career include an associate degree, although some employers prefer a bachelor’s degree in business administration. You need to have strong organizational skills and have experience working in an administrative position.

What are Executive Administrators?

Executive Administrators are professionals who provide high-level administrative support to executives and senior management within an organization. Their responsibilities often include managing schedules, coordinating meetings, handling confidential correspondence, preparing reports, and acting as a liaison between executives and other stakeholders. They play a critical role in ensuring the smooth operation of the executive's office and often handle complex tasks that require discretion, organization, and excellent communication skills.

What is the job of an executive admin?

An executive administrator provides high-level support to executives by managing schedules, handling correspondence, preparing reports, and coordinating meetings. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient office operations.

Is EA a dead-end job?

An Executive Administrator role is a professional position that can offer opportunities for career growth into management or specialized areas such as project coordination or executive support. Advancement often depends on experience, skills, and additional training or certifications, making it a viable career path rather than a dead-end job.

How does an Executive Administrator typically manage competing priorities and last-minute requests from leadership?

Executive Administrators often juggle multiple high-priority tasks and must respond quickly to shifting demands from executives. Strong organizational skills, proactive communication, and the ability to reprioritize work efficiently are essential. Many rely on digital tools for scheduling, task management, and collaboration to stay ahead of rapid changes, while maintaining a clear line of communication with leadership to ensure critical deadlines are met. Adapting to fast-paced environments and anticipating leaders’ needs are key to thriving in this role.

Is chief of staff a glorified EA?

A chief of staff is a senior role that often involves strategic planning, high-level decision-making, and managing executive priorities, whereas an executive administrator typically handles administrative tasks, scheduling, and communication. While both roles support leadership, a chief of staff usually has broader responsibilities and requires experience in leadership, project management, and organizational strategy, making it more than a glorified executive assistant.

What is the role of an executive administrator?

An executive administrator provides high-level administrative support to executives or senior managers, managing schedules, coordinating meetings, preparing reports, and handling correspondence. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient office operations.

What are the key skills and qualifications needed to thrive as an Executive Administrator, and why are they important?

To thrive as an Executive Administrator, you need strong organizational skills, attention to detail, and experience with office management, often supported by a degree in business administration or a related field. Proficiency in office software like Microsoft Office Suite, scheduling systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving abilities set top performers apart in this position. These skills ensure efficient executive support, smooth office operations, and effective management of sensitive information.
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Executive Administrator jobs near you

Executive Administrator

TAMPA BAY FEDERAL CREDIT UNION.

Tampa, FL • On-site

$51K - $70K/yr

Full-time

Posted 6 days ago

Key responsibilities

  • Prepares and distributes governance materials, coordinates organization-wide reporting packages, and performs data analysis to support reporting requirements.

  • Tracks and manages compliance tasks, coordinates regulatory and corporate filings, and facilitates document requests and information exchanges with auditors, examiners, vendors, and internal stakeholders.

  • Manages executive scheduling, communications, meeting and event coordination, and supports travel, registrations, and accommodations for leadership and Board members.

Job description

The Executive Administrator provides confidential, high-level administrative and governance support. This position serves as a key administrative resource for the Risk Management and Governance function, the Board of Directors, Board Committees, management committees, and other executives as directed. This position requires a high degree of accuracy, discretion, follow-through, and ability to manage multiple deadline-driven responsibilities involving confidential and sensitive information.


Executive Administrator Job Responsibilities:

Governance, Reporting, and Executive Support –

  • Provides administrative and reporting support by preparing and distributing governance materials, coordinating organization-wide reporting packages, and performing data analysis to support quarterly and management reporting requirements. Reporting, maintaining meeting records and corporate files, and ensuring all documentation is accurately organized, filed and submitted for review and release.


Compliance Tracking, Filings, and Audit Support –

  • Supports compliance and governance activities by tracking and managing tasks within the compliance management system, coordinating regulatory and corporate filings, monitoring deadlines, and facilitating document requests and information exchanges with auditors, examiners, vendors, and internal stakeholders to ensure timely and accurate completion of compliance-related requirements.


Policy, Procedure, and Corporate Records Administration –

  • Manages the full lifecycle of organizational policies and procedures by coordinating scheduled reviews and revisions, republishing approved updates while ensuring accurate maintenance of the procedure library and compliance with governance and records retention requirements.


Calendar, Communication, Travel, and Event Coordination –

  • Manages executive scheduling and communications. Plans and coordinates meetings, Board activities, and credit union events, including related logistics and required arrangements. Provides support for external commitments by attending events as needed, which may include weekends, and coordinating travel, registrations, and accommodations for leadership and Board members. Reconciles expense reports and credit card statement.


Executive Administrator Experience:

  • Two to Five years of similar or related experience, including experience in an administrative, executive support, governance, compliance, or financial institution environment
  • Prior administrative experience within a financial institution preferred
  • Must be proficient in Microsoft Office, including Word, Excel, PowerPoint, Teams, Outlook, as well as Adobe Acrobat


Executive Administrator Education:

  • A two-year college degree or completion of a specialized course of study at a business or trade school requiring approximately 64 credit hours is preferred. Equivalent experience may be considered


Executive Administrator Schedule:

  • Exempt
  • Hybrid after introductory period


Great Benefits Package!