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Executive Administrator Jobs (NOW HIRING)

Wellpointe

Executive Administrator

Fresno, CA

Executive Administrator Company: Staff2You CV, LLC Work Location: Fresno Guest Homes Facilities Reports to:President - Care Operations Location: Fresno, CA ABOUT STAFF2YOU CV, LLC Staff2You CV, LLC ...

Visa

Executive Administrator

Austin, TX · On-site

$66K/yr

Partner closely with the SVP's executive administrator and team colleagues to solve problems collaboratively and proactively. * Prepare and submit expense reports using Concur. * Support key team ...

Wellpointe

Executive Administrator

Fresno, CA · On-site

$120K/yr

Executive Administrator Company: Staff2You CV, LLC Work Location: Fresno Guest Homes Facilities Reports to: President - Care Operations Location: Fresno, CA ABOUT STAFF2YOU CV, LLC Staff2You CV, LLC ...

Koroseal

Executive Administrator

Sharon Center, OH · On-site

Executive Administrator The Executive Administrator is responsible for providing administrative support to executive leadership while helping ensure the efficient day-to-day operation of our Medina ...

Wellpointe

Executive Administrator

Fresno, CA · On-site

Executive Administrator Company: Staff2You CV, LLC Work Location: Fresno Guest Homes Facilities Reports to: President - Care Operations Location: Fresno, CA ABOUT STAFF2YOU CV, LLC Staff2You CV, LLC ...

Ardagh Group

Executive Administrator

Chicago, IL · On-site

Executive Administrator Location: Chicago, IL, US, 60631 Job ID: 61505 Estimated Travel: 0 - 25% Contract Type: Employee Talent Area: Human Resources Purpose of the Job: The Executive Administrator ...

Vote Online

Executive Administrator

Phoenix, AZ · On-site

Vote Online is seeking an Executive Administrator to provide comprehensive administrative tasks for the Executive team. The responsibilities of this role include, but are not limited to managing and ...

Robert Half

Executive Administrator

Memphis, TN · On-site

$60K - $65K/yr

We are looking for an experienced Executive Administrator to provide onsite support for our client's senior leadership in Memphis, Tennessee. This position plays a central role in keeping daily ...

Westcliff University

Executive Administrator

Irvine, CA · On-site

$120K - $140K/yr

We are seeking a full-time Executive Administrator to provide high-level support to the CEO and oversee key administrative and office management functions. This role is vital to ensuring daily ...

@Vote

Executive Administrator

Phoenix, AZ · On-site

Vote.Online is seeking a detail-oriented Executive Administrator to support the Executive team with a wide range of administrative and operational tasks. This role plays a key part in keeping ...

GondolaBio

Executive Administrator

Palo Alto, CA · On-site

Executive Administrator Location: Palo Alto, CA About GondolaBio GondolaBio is a clinical-stage biopharmaceutical company focused on developing breakthrough therapeutics for genetic diseases.

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Executive Administrator information

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$31.5K

$76.7K

$138.5K

How much do executive administrator jobs pay per year?

As of Jun 29, 2026, the average yearly pay for executive administrator in the United States is $76,731.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $86,500.00 per year, depending on experience, location, and employer.

What Is an Executive Administrator?

An executive administrator is responsible for handling the daily administrative tasks for a group of executive professionals. Your job duties include creating statistical reports for the executives, overseeing the daily activities of the executive office area, and developing meeting agendas for executive briefings. The educational qualifications for this career include an associate degree, although some employers prefer a bachelor’s degree in business administration. You need to have strong organizational skills and have experience working in an administrative position.

What are Executive Administrators?

Executive Administrators are professionals who provide high-level administrative support to executives and senior management within an organization. Their responsibilities often include managing schedules, coordinating meetings, handling confidential correspondence, preparing reports, and acting as a liaison between executives and other stakeholders. They play a critical role in ensuring the smooth operation of the executive's office and often handle complex tasks that require discretion, organization, and excellent communication skills.

What is the job of an executive admin?

An executive administrator provides high-level support to executives by managing schedules, handling correspondence, preparing reports, and coordinating meetings. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient office operations.

Is EA a dead-end job?

An Executive Administrator role is a professional position that can offer opportunities for career growth into management or specialized areas such as project coordination or executive support. Advancement often depends on experience, skills, and additional training or certifications, making it a viable career path rather than a dead-end job.

How does an Executive Administrator typically manage competing priorities and last-minute requests from leadership?

Executive Administrators often juggle multiple high-priority tasks and must respond quickly to shifting demands from executives. Strong organizational skills, proactive communication, and the ability to reprioritize work efficiently are essential. Many rely on digital tools for scheduling, task management, and collaboration to stay ahead of rapid changes, while maintaining a clear line of communication with leadership to ensure critical deadlines are met. Adapting to fast-paced environments and anticipating leaders’ needs are key to thriving in this role.

Is chief of staff a glorified EA?

A chief of staff is a senior role that often involves strategic planning, high-level decision-making, and managing executive priorities, whereas an executive administrator typically handles administrative tasks, scheduling, and communication. While both roles support leadership, a chief of staff usually has broader responsibilities and requires experience in leadership, project management, and organizational strategy, making it more than a glorified executive assistant.

What is the role of an executive administrator?

An executive administrator provides high-level administrative support to executives or senior managers, managing schedules, coordinating meetings, preparing reports, and handling correspondence. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient office operations.

What are the key skills and qualifications needed to thrive as an Executive Administrator, and why are they important?

To thrive as an Executive Administrator, you need strong organizational skills, attention to detail, and experience with office management, often supported by a degree in business administration or a related field. Proficiency in office software like Microsoft Office Suite, scheduling systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving abilities set top performers apart in this position. These skills ensure efficient executive support, smooth office operations, and effective management of sensitive information.
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Executive Administrator jobs near you

Executive Administrator

GRAYMAR ENVIRONMENTAL SERVICES LLC

Pasco, WA • On-site

$82K - $90K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Key responsibilities

  • Provide administrative and financial assistance to the assigned branch, including accounting, budget management, cost tracking, invoicing, and vendor management.

  • Support operational workflow and communication between field operations, branch management, internal departments, and external customers.

  • Manage and track job status, documentation, revenue, payroll, expense transactions, and ensure accurate reporting and documentation processes.

Job description

GrayMar Environmental Services continues to expand its national footprint while remaining firmly grounded in the values that define who we are. We live by Respect, Integrity, Safe Work Practices, Excellence in Service, and a deep sense of Family - a commitment we proudly call RISE through Caring.

We specialize in environmental remediation, health and safety, hazardous materials management, waste disposal, and environmental emergency response. Through comprehensive and sustainable solutions, we help our clients and the communities we serve manage risk, maintain compliance, and protect the environment. Safety is our top priority, and we take pride in our highly skilled, dedicated team that works together to get the job done safely—every time.

At GrayMar, every employee is seen, heard, and valued, not as a number, but as a member of our family. Our culture supports continuous learning, professional development, and long-term career growth. We offer a robust benefits package that includes wellness programs, a 401(k) with company matching, spending account options, and comprehensive medical, dental, and vision coverage. We also provide company-paid life and disability coverage (long and short-term), ensuring our employees are supported both in and out of the field.

Inclusion at GrayMar is not just an initiative; it is fundamental to how we innovate and grow. We draw strength from diverse experiences and perspectives and foster an inclusive environment where every voice matters. As we continue to grow nationwide, we remain committed to delivering exceptional service to our customers while building a workplace where people feel safe, supported, and proud to belong.


Position Overview

Reporting to the General Manager, the Executive Administrator provides administrative and financial assistance to the assigned Branch(s). Financial responsibilities include accounting, budget management, cost tracking, invoicing, reporting, and vender management. Executive Administrators support operational workflow and communication between field operations, branch management, internal departments, and external customers.


Key Responsibilities

  • Provide direction to Team Members and Model GrayMar Values.
  • Ensure each employee is prepared and educated on Safe work practices.
  • Follow all applicable Policies, Procedures and Guidance documents.
  • Daily account reconciliation.
  • Manage and track job status, documentation, and revenue.
  • Support project documentation creation, distribution, and final submission.
  • Track, verify, document and communicate payroll and prevailing wage to General Manager and Corporate Payroll.
  • Review and verify expense transactions.
  • Support verification of proposal cost and sell rates prior to customer submittal.
  • Support the review and reconciliation of project cost and sell rates prior to invoicing.
  • Invoice and Purchase Order process management - including creation & submission.
  • Work with Corporate Finance to achieve Accounts Receivable KPIs.
  • Assist the Operations, Sales and Contracts Department with new client setup.
  • Assist Waste Services Department with waste disposal tracking, reconciliation, and documentation.
  • Schedule employees’ annual DOT & Medical physicals.
  • Assist Training Manager with tracking and documentation of employee certifications, and training.
  • Support Human Resources with new hire onboarding and orientation.
  • Provide as-needed Executive Administrator coverage for other Branches.
  • Perform other related duties as assigned.


Desired Qualifications

  • Strong communication and relationship-building capabilities.
  • General knowledge in HAZWOPER and Environmental industry, specific to environmental remediation, industrial services, emergency response and hazardous materials transportation and disposal
  • Ability to work independently or part of a team while managing multiple tasks and deadlines.
  • Good written and verbal skills to effectively communicate with team members and on-site customer personnel
  • Invoicing, Accounts Payable, Accounts Receivable, and Reconciliation experience.
  • Strong attention to detail and excellent time management and organizational skills


Education and Experience Required

  • 3+ years as an Environmental Services Executive Administrator, Accountant; or comparable experience in a similar industry and role.
  • 3+ years of experience with computer applications, including Outlook, Teams, Word, Acrobat, Excel, and NetSuite or similar ERP system.


Benefits

  • Comprehensive health benefits coverage after 60 days of full-time employment.
  • 401(k) with possible yearly company match.
  • Company paid STD, LTD, and life insurance.
  • Company paid time off and holidays.
  • Career path programs and ongoing company paid training.
  • Family culture with positive and safe work environments.


Disclaimer: This job description may not include all assigned duties, responsibilities, or aspects of the job described and may be amended at any time at the sole discretion of GrayMar Environmental Services, LLC.

GrayMar Environmental Services, LLC is an Equal Opportunity Employer. Employment opportunities at GrayMar are based on one’s qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, religion, sex, pregnancy, childbirth or related medical conditions, victims of a QAOV and those with a family member who is a victim of a QAOV, national origin, age, veteran status, disability, genetic information, or any other characteristics protected by law.

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