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Encompass Health

Associate Administrator

Birmingham, AL · On-site

Position Overview and Key Responsibilities The Associate Administrator role is an intensive, 24-month executive development program designed to prepare high-potential leaders for future hospital CEO ...

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What is an associate administrator?

Associate Administrators are professionals who support the operations and management of organizations by assisting senior administrators or executives. Their responsibilities often include overseeing specific programs, coordinating departmental activities, managing budgets, ensuring compliance with policies, and serving as a liaison between staff and higher management. They play a critical role in maintaining efficient workflows and supporting organizational goals. Associate Administrators are commonly found in sectors such as healthcare, education, and government agencies.

How does an associate administrator typically collaborate with senior management and other departments?

An Associate Administrator works closely with senior management by providing administrative support, preparing reports, and assisting in the implementation of organizational policies. They often act as a liaison between departments, ensuring smooth communication and coordination of projects. This role requires strong organizational and interpersonal skills, as Associate Administrators frequently facilitate meetings, manage schedules, and help resolve interdepartmental issues. Collaboration is a key aspect of the job, and those in this position gain valuable exposure to various functions within the organization, which can lead to future advancement opportunities.

What are the key skills and qualifications needed to thrive as an associate administrator?

To thrive as an Associate Administrator, you need strong organizational, leadership, and problem-solving skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software, budgeting tools, and project management systems is typically required. Excellent communication, adaptability, and attention to detail help individuals excel in coordinating teams and managing daily operations. These skills ensure efficient workflow, effective team collaboration, and the smooth execution of administrative tasks.
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Infographic showing various Associate Administrator job openings in the United States as of August 2026, with employment types broken down into 78% Full Time, and 22% Contract. Highlights an 89% In-person, and 11% Remote job distribution.

Associate Administrator

Johns Hopkins University

Baltimore, MD • On-site

Full-time

Re-posted 28 days ago

Johns Hopkins University rating

8.0

Company rating: 8.0 out of 10

Based on 71 frontline employees who took The Breakroom Quiz

186th of 617 rated colleges and universities

Job description

We are seeking a Associate Administrator - Clinical who will provide leadership and management of the financial, operational, and administrative activities for the Divisions of General Internal Medicine and Addiction Medicine. The position reports directly to the Department Administrator. The position manages finances, human resources, program/business development, operational oversight and other patient care fiscal and administrative operations that typically span the Johns Hopkins University School of Medicine (SOM) and the Johns Hopkins Health System (JHHS). The Associate Administrator - Clinical partners with the Department Administrator and Division Directors to maintain sustainable financial success, implementing continuous performance improvement, and helping develop new programs. The Associate Administrator is responsible for the clinical practice operations and annual revenue generated by physicians and advanced practice providers.
Specific Duties & Responsibilities
Financial
  • Manage all divisional financial lines of business (clinical, research, gift, endowment, etc.) that generate budget expense and sponsored expense, including substantial institutional support that requires a high level of scrutiny and reconciliation.
  • Meet and exceed operating targets set by the department and SOM and participate in annual performance improvement goals.
  • Review monthly account and/or business plan activity, correct errors, and identify and report any problems or discrepancies.
  • Reconcile monthly financial statements between JHM entities.
  • Provide financial and other operational reports, as needed, for JHM, JHHS, JHU, and departmental leadership.
  • Provide, review, and analyze the clinical practice finances of assigned areas.
  • Develop appropriate billing strategies to maximize annual charges.
  • Develop faculty profit and loss statements or other metrics and provide regular updates to leadership on faculty productivity reporting.
  • Develop strategies with leadership and faculty for establishing and utilizing discretionary funds that aligns donor intent, budget guidelines and applicable JHU policies.
  • Monitor faculty, staff, and fellow percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts.
  • Develop the annual operating budget for submission.
  • Assist with the clinical budgeting process and ensure performance improvement on bottom line.
  • Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for leadership.
  • Prepare or ensure the correct preparation of various forms such as journal vouchers, check deposits, check requests, and telephone service requests.
  • Prepare electronic budgets and expenditure transfers.

Operations Management
  • Collaborate with faculty, nursing, and administrative leaders to ensure optimal clinic operations.
  • Provide practice management leadership as needed to all faculty practices.
  • Ensure patient access goals are met for clinic visits and other appointment scheduling.
  • Develop systems for administrative workflow in accordance with departmental goals.
  • Manage departmental operations to ensure patient-centered activities and maximize patient satisfaction scores.
  • Utilize patient satisfaction data to identify opportunities for improvement in departmental workflow and improve patient satisfaction.
  • Investigate and respond to patient complaints.
  • Ensure appropriate levels of staffing in all administrative areas.
  • Make recommendations about opportunities to improve space utilization and define needs and justification for additional space to the administrator and chair.

Program/Project Planning & Development
  • Support development of tactical business plans in conjunction with administrative leaders.
  • Develop comprehensive project plans for identified opportunities, establishes project goals, objectives and outcomes, secures leadership support and endorsement.
  • Determine project timeline to accomplish identified goals with milestones.
  • Assist in the implementation of projects, utilize skills of communication, negotiation and problem solving to execute steps of implementation, monitor progress towards outcomes and modify action plan, plan interventions as necessary to maintain timeline, recognize potential for integration/collaboration.
  • Evaluate project outcomes, collect relevant data to determine efficiency of project, make and implement recommendations to improve outcomes or processes, develop written summary reports and make recommendations to the leadership.

Human Resources
  • Work closely with department, JHU SOM and Central, and JHHS human resources staff on routine and non-routine HR issues.
  • Ensure performance management is carried out consistent with appropriate policies.
  • Provide recommendations for staffing resource allocations.
  • Other duties as assigned.

Technical Skills & Expected Level of Proficiency
  • Budgeting - Advanced
  • Documentation and Reporting - Advanced
  • Financial Acumen - Advanced
  • Financial Administration - Advanced
  • HR Management - Advanced
  • Operational Oversight - Advanced
  • Oral and Written Communications - Advanced
  • Process Improvement - Advanced
  • Program Management - Advanced
  • Quality Improvement and Patient Satisfaction - Advanced

Minimum Qualifications
  • Bachelor's Degree in Finance, Accounting, Business, Health Care Administration or related field.
  • Eight years of progressively responsible professional-level
  • Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
  • Master's Degree in a related field.

Classified Title: Associate Administrator - Clinical
Job Posting Title (Working Title): Associate Administrator
Role/Level/Range: L/04/LF
Starting Salary Range: $98,200 - $171,900 Annually ($135,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F 8:30-5:00
FLSA Status: Exempt
Location: School of Medicine Campus
Department name: SOM DOM General Internal Medicine
Personnel area: School of Medicine

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About Johns Hopkins University

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Gilman believed that teaching and research go hand in hand—that success in one depends on success in the other—and that a modern university must do both well. He also believed that sharing our knowledge and discoveries would help make the world a better place. In 145 years, we haven’t strayed from that vision. This is still a destination for excellent, ambitious scholars and a world leader in teaching and research. Distinguished professors mentor students in the arts and music, humanities, social and natural sciences, engineering, international studies, education, business, and the health professions. Those same faculty members, along with their colleagues at the university’s Applied Physics Laboratory, have made us the nation’s leader in federal research and development funding every year since 1979. That’s a fitting distinction for America’s first research university, a place that has revolutionized higher education in the U.S. and continues to bring knowledge and discoveries to the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Baltimore, MD, US

Year founded

1876

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