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Executive Administrator Jobs in Rochester, NY (NOW HIRING)

Livingston County

Deputy County Administrator

Geneseo, NY · On-site

$155K - $175K/yr

New York State This is an executive level management position responsible for assisting in the ... Assists the County Administrator with supervision of various County departments as assigned ...

Paylocity

Executive Account Manager

Pittsford, NY · On-site

The Executive Account Manager provides telephone, email, and potentially on-site support to large ... administrator required * Prior experience in project management or problem-solving preferred

Paylocity

Executive Account Manager

Pittsford, NY · On-site

The Executive Account Manager provides telephone, email, and potentially on-site support to large ... administrator required * Prior experience in project management or problem-solving preferred

Lthc

Executive Assistant

Rochester, NY

$29.57 - $47.32/hr

Summary The Executive Assistant provides highlevel administrative, strategic, and operational support to senior leadership to ensure the smooth and effective execution of key priorities. This role ...

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Executive Administrator information

See Rochester, NY salary details

$30.5K

$74.3K

$134K

How much do executive administrator jobs pay per year?

As of Aug 2, 2026, the average yearly pay for executive administrator in Rochester, NY is $74,258.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,200.00 and $83,700.00 per year, depending on experience, location, and employer.

What Is an Executive Administrator?

An executive administrator is responsible for handling the daily administrative tasks for a group of executive professionals. Your job duties include creating statistical reports for the executives, overseeing the daily activities of the executive office area, and developing meeting agendas for executive briefings. The educational qualifications for this career include an associate degree, although some employers prefer a bachelor’s degree in business administration. You need to have strong organizational skills and have experience working in an administrative position.

What are Executive Administrators?

Executive Administrators are professionals who provide high-level administrative support to executives and senior management within an organization. Their responsibilities often include managing schedules, coordinating meetings, handling confidential correspondence, preparing reports, and acting as a liaison between executives and other stakeholders. They play a critical role in ensuring the smooth operation of the executive's office and often handle complex tasks that require discretion, organization, and excellent communication skills.

How does an Executive Administrator typically manage competing priorities and last-minute requests from leadership?

Executive Administrators often juggle multiple high-priority tasks and must respond quickly to shifting demands from executives. Strong organizational skills, proactive communication, and the ability to reprioritize work efficiently are essential. Many rely on digital tools for scheduling, task management, and collaboration to stay ahead of rapid changes, while maintaining a clear line of communication with leadership to ensure critical deadlines are met. Adapting to fast-paced environments and anticipating leaders’ needs are key to thriving in this role.

What are the key skills and qualifications needed to thrive as an Executive Administrator, and why are they important?

To thrive as an Executive Administrator, you need strong organizational skills, attention to detail, and experience with office management, often supported by a degree in business administration or a related field. Proficiency in office software like Microsoft Office Suite, scheduling systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving abilities set top performers apart in this position. These skills ensure efficient executive support, smooth office operations, and effective management of sensitive information.
More about Executive Administrator jobs
What are the most commonly searched types of Administrator jobs in Rochester, NY? The most popular types of Administrator jobs in Rochester, NY are:
What are popular job titles related to Executive Administrator jobs in Rochester, NY? For Executive Administrator jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Executive Administrator jobs in Rochester, NY look for? The top searched job categories for Executive Administrator jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Executive Administrator jobs? Cities near Rochester, NY with the most Executive Administrator job openings:
Executive Administrator jobs near you
Infographic showing various Executive Administrator job openings in Rochester, NY as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $74,258 per year, or $35.7 per hour.

Executive Assistant

Tactical Construction, Inc.

Farmington, NY • On-site

$65K - $80K/yr

Full-time

Re-posted 23 days ago

Job description

FLSA Status: Exempt
Reports to: President and Director of Operations
POSITION SUMMARY
Executive Assistant
Functions as the key support person in the management, coordination, and implementation of the operations of the President and Director of Operations. Organizes and coordinates executive outreach and external relations efforts. Will have the ability to exercise good judgment in a variety of situations, and the ability to maintain a realistic balance among multiple priorities. The Executive Administrator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
RESPONSIBILITIES
  1. Completes a broad variety of administrative tasks, including but not limited to: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  2. Plans, coordinates, and ensures the schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President.
  3. Communicates directly, and on behalf of the President with others, on matters.
  4. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  5. Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the company and keeping the President updated.
  6. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact.
  7. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company.
  8. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  9. Assists in scheduling meetings, coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
  10. Facilitates coordination of travel and outreach plans.
  11. Performs all other duties as assigned, including a accurate account of all LLC and data derived from them.

QUALIFICATIONS
  • 4+ years of experience supporting C-Level Executives
  • Construction background preferred
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, Quickbooks, ProCore, preferred

SKILLS
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners.
  • Expert level written and verbal communication skills
  • Demonstrates proactive approach to problem-solving with strong decision-making capability.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrates the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.

PHYSICAL REQUIREMENTS
  1. Prolonged periods of sitting at a desk and working on a computer.
  2. Must be able to lift up to 15 pounds at times.
  3. Position is based on site in an office environment.

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