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Executive Administrator Jobs in Rochester, NY (NOW HIRING)

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Office Administrator

Gates, NY · On-site

$30K - $75K/yr

The Office Administrator will play a crucial role in supporting a small team of 1-5 people by ... Reporting directly to the CEO or executive, this position involves multitasking across reception ...

Paylocity

Executive Account Manager

Pittsford, NY · On-site

The Executive Account Manager provides telephone, email, and potentially on-site support to large ... administrator required * Prior experience in project management or problem-solving preferred

Paylocity

Executive Account Manager

Pittsford, NY · On-site

The Executive Account Manager provides telephone, email, and potentially on-site support to large ... administrator required * Prior experience in project management or problem-solving preferred

NESCO Inc

Executive Assistant

Rochester, NY · On-site

Executive Director Support This position serves as the primary administrative support role for the Executive Director and is responsible for helping leadership stay organized, informed, and prepared.

DiMarco Group

Microsoft 365 Administrator

Rochester, NY · On-site

$90K - $110K/yr

We are seeking an experienced Microsoft 365 Administrator to support the DiMarco Group and its affiliated entities. This role is ideal for a technology professional who is passionate about the ...

DiMarco Group

Microsoft 365 Administrator

Rochester, NY · On-site

$90K - $110K/yr

We are seeking an experienced Microsoft 365 Administrator to support the DiMarco Group and its affiliated entities. This role is ideal for a technology professional who is passionate about the ...

Brite

Systems Administrator

Victor, NY · On-site

The Administrator ensures that the client's infrastructure is running smoothly and provides technical support and advice to computer users by answering calls and/or emails. The Administrator also ...

New

Urban League of Rochester

Admin Support

Rochester, NY · On-site

$16 - $21/hr

Regular Full-Time Reports to: CEO Schedule: 35+ hours a week Hourly Rate: $16 to $21 Job Summary The Admin Support is responsible for answering inbound calls in a professional manner. Greets all ...

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All JobsAdministrator JobsExecutive Administrator JobsExecutive Administrator Jobs in Rochester, NY

Executive Administrator information

See Rochester, NY salary details

$31.1K

$75.7K

$136.7K

How much do executive administrator jobs pay per year?

As of Aug 30, 2026, the average yearly pay for executive administrator in Rochester, NY is $75,708.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,200.00 and $85,300.00 per year, depending on experience, location, and employer.

What is an executive administrator?

An executive administrator is responsible for handling the daily administrative tasks for a group of executive professionals. Your job duties include creating statistical reports for the executives, overseeing the daily activities of the executive office area, and developing meeting agendas for executive briefings. The educational qualifications for this career include an associate degree, although some employers prefer a bachelor’s degree in business administration. You need to have strong organizational skills and have experience working in an administrative position.

What are the key skills and qualifications needed to thrive as an executive administrator, and why are they important?

To thrive as an Executive Administrator, you need strong organizational skills, attention to detail, and experience with office management, often supported by a degree in business administration or a related field. Proficiency in office software like Microsoft Office Suite, scheduling systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving abilities set top performers apart in this position. These skills ensure efficient executive support, smooth office operations, and effective management of sensitive information.

How does an executive administrator typically manage competing priorities and last-minute requests from leadership?

Executive Administrators often juggle multiple high-priority tasks and must respond quickly to shifting demands from executives. Strong organizational skills, proactive communication, and the ability to reprioritize work efficiently are essential. Many rely on digital tools for scheduling, task management, and collaboration to stay ahead of rapid changes, while maintaining a clear line of communication with leadership to ensure critical deadlines are met. Adapting to fast-paced environments and anticipating leaders’ needs are key to thriving in this role.

Is an executive administrator a high position?

An executive administrator is a professional responsible for supporting high-level executives by managing schedules, communications, and administrative tasks. While it is a key role within an organization, it is generally considered a mid-level position rather than a senior or executive leadership role.
More about Executive Administrator jobs

What are the most commonly searched types of Administrator jobs in Rochester, NY?

The most popular types of Administrator jobs in Rochester, NY are:

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For Executive Administrator jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Executive Administrator jobs in Rochester, NY look for?

The top searched job categories for Executive Administrator jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Executive Administrator jobs?

Cities near Rochester, NY with the most Executive Administrator job openings:

Executive Administrator jobs near you
Infographic showing various Executive Administrator job openings in Rochester, NY as of August 2026, with employment types broken down into 86% Full Time, 9% Part Time, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $75,708 per year, or $36.4 per hour.

Executive Admin Assistant

Oak Orchard Community Health Center

Brockport, NY • On-site

Full-time

Posted yesterday

New

Job description

Description:

We are seeking a polished, highly organized, and proactive Executive Administrator to provide high-level support to two senior executives within a fast-paced healthcare organization. This role requires exceptional judgment, discretion, foresight, and the ability to anticipate needs before they arise.

Key Responsibilities
  • Provide comprehensive executive support to two senior leaders, including complex calendar management, meeting preparation, correspondence, travel coordination, and day-to-day prioritization.
  • Anticipate executive needs and stay several steps ahead, proactively identifying scheduling conflicts, deadlines, follow-up items, organizational needs, and potential challenges before they require attention.
  • Serve as a trusted liaison and gatekeeper for the executive office, professionally interacting with Board members, providers, employees, community partners, and other key stakeholders while maintaining strict confidentiality.
  • Coordinate and support executive, management, and Board-related meetings, including agendas, materials, minutes, action-item tracking, special projects, and timely follow-through.
  • Bring exceptional organization, executive presence, adaptability, and sound judgment to a high-volume, fast-paced healthcare environment, while learning and adapting to the individual working styles and preferences of established senior executives.
Requirements:

 Qualifications: 

  • 5+ years of executive-level administrative experience preferred
  • Healthcare experience strongly preferred
  • Advanced Microsoft Office skills 
  • Exceptional written communication
  • Strong organization skills
  •  Exceptional time-management skills required