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Executive Administrator Jobs in Rochester, NY (NOW HIRING)

Urban League of Rochester

Admin Support

Rochester, NY · On-site

$16 - $21/hr

Regular Full-Time Reports to: CEO Schedule: 35+ hours a week Hourly Rate: $16 to $21 Job Summary The Admin Support is responsible for answering inbound calls in a professional manner. Greets all ...

United Striping Company Inc

Be Seen First

Office Administrator

Rochester, NY · On-site

$21 - $23/hr

The Office Administrator position is responsible for front office activities, including the reception area, mail, and greeting guests. Also responsible for back-office activities, including accounts ...

United Striping Company Inc

Be Seen First

Office Administrator

Rochester, NY · On-site

$21 - $23/hr

The Office Administrator position is responsible for front office activities, including the reception area, mail, and greeting guests. Also responsible for back-office activities, including accounts ...

Zirtual

Remote Virtual Executive Assistant

Rochester, NY · On-site

$1.5K - $3.8K/mo

Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations. The Executive Assistant is a vital member of the ...

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All JobsAdministrator JobsExecutive Administrator JobsExecutive Administrator Jobs in Rochester, NY

Executive Administrator information

See Rochester, NY salary details

$30.5K

$74.3K

$134K

How much do executive administrator jobs pay per year?

As of Aug 6, 2026, the average yearly pay for executive administrator in Rochester, NY is $74,258.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,200.00 and $83,700.00 per year, depending on experience, location, and employer.

What is an executive administrator?

An executive administrator is responsible for handling the daily administrative tasks for a group of executive professionals. Your job duties include creating statistical reports for the executives, overseeing the daily activities of the executive office area, and developing meeting agendas for executive briefings. The educational qualifications for this career include an associate degree, although some employers prefer a bachelor’s degree in business administration. You need to have strong organizational skills and have experience working in an administrative position.

Is an executive administrator a high position?

An executive administrator is a professional responsible for managing administrative tasks for senior executives, often requiring strong organizational and communication skills. While it is a key support role, it is generally considered a mid-level position rather than a high executive role, though it can serve as a stepping stone to higher management positions.

How does an executive administrator typically manage competing priorities and last-minute requests from leadership?

Executive Administrators often juggle multiple high-priority tasks and must respond quickly to shifting demands from executives. Strong organizational skills, proactive communication, and the ability to reprioritize work efficiently are essential. Many rely on digital tools for scheduling, task management, and collaboration to stay ahead of rapid changes, while maintaining a clear line of communication with leadership to ensure critical deadlines are met. Adapting to fast-paced environments and anticipating leaders’ needs are key to thriving in this role.

What are the key skills and qualifications needed to thrive as an executive administrator, and why are they important?

To thrive as an Executive Administrator, you need strong organizational skills, attention to detail, and experience with office management, often supported by a degree in business administration or a related field. Proficiency in office software like Microsoft Office Suite, scheduling systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving abilities set top performers apart in this position. These skills ensure efficient executive support, smooth office operations, and effective management of sensitive information.
More about Executive Administrator jobs
What are the most commonly searched types of Administrator jobs in Rochester, NY? The most popular types of Administrator jobs in Rochester, NY are:
What are popular job titles related to Executive Administrator jobs in Rochester, NY? For Executive Administrator jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Executive Administrator jobs in Rochester, NY look for? The top searched job categories for Executive Administrator jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Executive Administrator jobs? Cities near Rochester, NY with the most Executive Administrator job openings:
Executive Administrator jobs near you
Infographic showing various Executive Administrator job openings in Rochester, NY as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $74,258 per year, or $35.7 per hour.

Admin Support

Urban League of Rochester

Rochester, NY • On-site

$16 - $21/hr

Other

Re-posted 10 days ago

Job description

Admin Support

Rochester, NY (http://maps.google.com/maps?q=265+N+Clinton+Ave+Rochester+NY+USA+14605-1857)

Description

Job Status: Regular Full-Time

Reports to: CEO

Schedule: 35+ hours a week

Hourly Rate: $16 to $21

Job Summary

The Admin Support is responsible for answering inbound calls in a professional manner. Greets all staff and visitors with exceptional customer service. The Admin Support is responsible for maintaining and organizing the reception area.

Job Responsibilities

  • Answer and direct inbound calls to appropriate individuals or departments in a polite and professional manner.

  • Assist in the coordination and communication of Urban League events via email.

  • Welcome and register all visitors, ensuring they are directed to the appropriate party.

  • Assist with bulk mailings, including newsletters.

  • Receive, date stamp, and distribute incoming mail.

  • Manage and log incoming and outgoing packages.

  • Provide assistance to customers with necessary paperwork.

  • Maintain and organize the reception area to ensure a welcoming environment.

  • Distribute incoming mail to administrative staff daily.

  • Process outgoing mail daily.

  • Perform data entry tasks as assigned.

  • Provides administrative support to Executive Vice President and the Chief Executive Officer as needed.

  • Responsible for data collection for program support as needed.

  • Attend and support Urban League of Rochester events and fundraising functions.

  • Support other duties as assigned by the supervisor.

Requirements

  • High School diploma or GED preferred.

  • At least one year of experience in telephone communication and keyboarding.

  • General office experience required; previous experience as a receptionist is desirable.

  • Proficiency in Microsoft Office Suite.

  • Strong customer service orientation.

  • Ability to work well with others and maintain a positive attitude.

  • Capability to handle stressful situations calmly and professionally.

  • Commitment to diversity, equity, and inclusion in the workplace.

  • Equivalent combinations of education and experience will be considered.

Work Environment

  • Casual business attire is required.

  • The role may require occasional evening or weekend work to support events.

Urban League of Rochester is an Equal Opportunity Employer. We provide equal employment and advancement opportunities to all employees and applicants for employment, without regard to race, color, religion, gender identity, age, sex, pregnancy, disability, national origin, sexual orientation, citizenship, veteran status, or any other characteristic protected by law.

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