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Contract Administrator Jobs in Rochester, NY (NOW HIRING)

Rochester Structural

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Accounting Associate/ Contract Administrator

Gates, NY · On-site

$20 - $28/hr

Contract Lifecycle Management: Draft, review, and manage contracts for clients and technical subconsultants, ensuring all terms align with company policy. * Compliance Oversight: Verify that all ...

Mastech Digital

Windows System Admin

Rochester, NY · On-site

$50 - $65/hr

This is a Contract position, and the client is looking for someone to start immediately. Duration: 6+ Months Contract Location: Rochester, NY Salary: $50.00-$65.00/Hourly Role: Windows System Admin ...

Mastech Digital

Windows System Admin

Rochester, NY · On-site

$50 - $65/hr

This is a Contract position, and the client is looking for someone to start immediately. Duration: 6+ Months Contract Location: Rochester, NY Salary: $50.00-$65.00/Hourly Role: Windows System Admin ...

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Contract Administrator information

See Rochester, NY salary details

$31.6K

$72.2K

$110.5K

How much do contract administrator jobs pay per year?

As of Sep 4, 2026, the average yearly pay for contract administrator in Rochester, NY is $72,211.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,200.00 and $86,800.00 per year, depending on experience, location, and employer.

What is a contract administrator?

Contract administrators are professionals responsible for managing contracts throughout their lifecycle, from initial drafting and negotiation to execution and compliance. They ensure that all terms and conditions are clearly understood and adhered to by all parties involved. Contract administrators often work closely with legal teams, vendors, and clients to resolve issues, track deliverables, and ensure that contractual obligations are met. Their role is crucial in minimizing risks and ensuring smooth business operations.

What are the key skills and qualifications needed to thrive as a contract administrator, and why are they important?

To thrive as a Contract Administrator, you need a solid understanding of contract law, negotiation, and document management, often backed by a bachelor's degree in business, law, or a related field. Familiarity with contract management software, ERP systems, and relevant certifications like Certified Professional Contracts Manager (CPCM) are commonly required. Strong attention to detail, organizational skills, and effective communication help distinguish top performers in this role. These skills and qualifications ensure contracts are accurately negotiated, compliant, and efficiently managed to protect the organization's interests.

What are some common challenges faced by contract administrators, and how can they be addressed?

Contract Administrators often encounter challenges such as managing tight deadlines, ensuring compliance with regulations, and coordinating between multiple stakeholders. Staying organized and developing strong communication skills are key to overcoming these obstacles. Utilizing contract management software can help track document versions and deadlines, while regularly engaging with legal, procurement, and project teams ensures everyone remains aligned throughout the contract lifecycle.

What is the difference between Contract Administrator vs Contract Specialist?

AspectContract AdministratorContract Specialist
CredentialsTypically requires a bachelor’s degree in business, law, or related field; certifications like Certified Federal Contracts Manager (CFCM) are commonSimilar credentials; often holds a bachelor’s degree and certifications such as CFCM or NCMA certifications
Work EnvironmentWorks within organizations managing multiple contracts, often in industries like construction, government, or corporate sectorsFocuses on contract development and review, often in government agencies or large corporations
Employer & Industry UsageUsed across industries including construction, government, and corporate sectorsCommonly employed in government contracting, defense, and large corporate environments

The main difference is that Contract Administrators oversee the entire contract lifecycle, including negotiations, compliance, and amendments, while Contract Specialists primarily focus on drafting, reviewing, and ensuring contract accuracy. Both roles require similar credentials and are vital in contract management processes.

How much do contract administrators make in the US?

Contract administrators in the US typically earn a median annual salary of around $65,000 to $75,000, with experienced professionals and those in specialized industries earning higher. Salaries can vary based on location, experience, and certifications such as the Certified Contract Management Professional (CCMP).
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Contract Administrator jobs near you
Infographic showing various Contract Administrator job openings in Rochester, NY as of August 2026, with employment types broken down into 85% Full Time, 4% Part Time, 9% Contract, and 2% Nights. Highlights an 87% In-person, 11% Hybrid, and 2% Remote job distribution, with an average salary of $72,211 per year, or $34.7 per hour.

Accounting Assistant / Contract Administrator

Rochester Structural LLC

Macedon, NY • On-site

Other

Posted 4 days ago

Job description

Rochester Structural LLC is a Structural Steel Fabricator and Erector that has been in business since 1982. Recently we purchased a building and property located at 1071 Route 31 in Macedon, NY 14502. All office staff are located at the newly remodeled Macedon location.

What we are looking for?:

Someone who wants an opportunity working for a great employer. The position of Accounting Assistant / Contract Administrator has lots of opportunity for growth.

Full disclosure, the company has grown (doubles in size in the last 10 years) approximately 50 employees +/- based on the season and anticipate more growth with adding the 2nd location in Macedon,NY

The Vice President of Finance & Human Resources (myself, Peter Bohrer) has been with the company for 18+ years. What use to be a on person job is now a 2 person job. So this position will work closely with me.

Job Duties:

Accounting side:

Hands on A/P, A/R , bank reconcilations, Year end working with CPA firm for annual review and preparation of financial statements.

Payroll - including Certified payrolls

Contract Admin side:

Communicating with internal staff ( Project Managers and President/Owner) externally with Customers (primarily via email) Change Orders, Proposed Change Orders, Sending Contracts, getting monthly pencil copies of billings approved by PMs and Customers. Learning and preparing force account billings. Sending required documentation to Customers before contract work can start (getting insurance certs from our insurance agent, sending 10 hour OSHA card copies , drug test results (if required) ) etc.

Required skills:

Willing and able to work . On Time and regularly

Detail Oriented. (everyone makes mistakes, we are human. But, able to learn and not make the same mistakes over and over)

Excellent Communication Skills Must have the written and verbal skills to be professional.

Be proficient in Word, Excel, AI like ChatGPT is a plus.

*** Be organized. This is critical.

Willing to learn, grow and hopefully stay with our company long term. Again this position has the potential to be what you make of it....Maybe one day you aspire to be the VP of Finance & HR for Rochester Structural.

We are a close knit family type of company. Casual work environment. (Jeans and t-shirt attire)

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