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Contract Administrator Jobs in Rochester, NY (NOW HIRING)

Rochester Structural

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Accounting Associate/ Contract Administrator

Gates, NY · On-site

$20 - $28/hr

Contract Lifecycle Management: Draft, review, and manage contracts for clients and technical subconsultants, ensuring all terms align with company policy. * Compliance Oversight: Verify that all ...

HEWITT YOUNG

Contract Payroll Administrator

Rochester, NY · On-site

$18 - $20/hr

Job Posting TitleContract Payroll Assistant At Hewitt Young , excellence is our standard. We look for Builders who take ownership, push through challenges, and care about results as much as their ...

Livingston County

Deputy County Administrator

Geneseo, NY · On-site

$155K - $175K/yr

May evaluate bidders for services, supplies and equipment, negotiate contract terms, and oversee contractual compliance; and Assists the County Administrator in any other related work as assigned.

L3HHCM20

Lead, Contracts

Rochester, NY · On-site

$95K - $177K/yr

Independently manage and administer the most complex, high-value government contracts (typically $50M+ per contract) including Cost-Plus-Fixed-Fee (CPFF), Cost-Plus-Award-Fee (CPAF), Cost-Plus ...

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All JobsContract Administrator JobsContract Administrator Jobs in Rochester, NY

Contract Administrator information

See Rochester, NY salary details

$31K

$70.8K

$108.4K

How much do contract administrator jobs pay per year?

As of Aug 2, 2026, the average yearly pay for contract administrator in Rochester, NY is $70,828.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,200.00 and $85,200.00 per year, depending on experience, location, and employer.

What are some common challenges faced by Contract Administrators, and how can they be addressed?

Contract Administrators often encounter challenges such as managing tight deadlines, ensuring compliance with regulations, and coordinating between multiple stakeholders. Staying organized and developing strong communication skills are key to overcoming these obstacles. Utilizing contract management software can help track document versions and deadlines, while regularly engaging with legal, procurement, and project teams ensures everyone remains aligned throughout the contract lifecycle.

Is it hard to be a contract administrator?

Being a contract administrator involves managing contracts, ensuring compliance, and coordinating with multiple stakeholders, which can be demanding and requires strong organizational and communication skills. The role often requires attention to detail, knowledge of legal and contractual terms, and proficiency with contract management software, making it a challenging but manageable profession for those with relevant experience. Certification and experience can help ease the complexity of the job.

How much do contract administrators make in the US?

Contract administrators in the US typically earn a median annual salary of around $65,000 to $75,000, with experienced professionals and those in specialized industries earning higher. Salaries can vary based on location, experience, and industry, and some contract administrators also receive benefits such as health insurance and retirement plans.

What are contract administrators?

Contract administrators are professionals responsible for managing contracts throughout their lifecycle, from initial drafting and negotiation to execution and compliance. They ensure that all terms and conditions are clearly understood and adhered to by all parties involved. Contract administrators often work closely with legal teams, vendors, and clients to resolve issues, track deliverables, and ensure that contractual obligations are met. Their role is crucial in minimizing risks and ensuring smooth business operations.

What is the role of a contract administrator?

A contract administrator manages and oversees the creation, review, and execution of contracts to ensure compliance with legal and company standards. They coordinate between parties, monitor contract performance, and handle amendments or disputes, often using contract management software. Strong attention to detail and knowledge of legal terms are essential for this role.

What are the key skills and qualifications needed to thrive as a Contract Administrator, and why are they important?

To thrive as a Contract Administrator, you need a solid understanding of contract law, negotiation, and document management, often backed by a bachelor's degree in business, law, or a related field. Familiarity with contract management software, ERP systems, and relevant certifications like Certified Professional Contracts Manager (CPCM) are commonly required. Strong attention to detail, organizational skills, and effective communication help distinguish top performers in this role. These skills and qualifications ensure contracts are accurately negotiated, compliant, and efficiently managed to protect the organization's interests.

What Is a Contract Administrator?

A contract administrator oversees the acquisition of goods or services throughout the contractual process. In this job, your responsibilities include researching vendors and suppliers, assessing the needs of your company, negotiating beneficial contracts, and monitoring their execution. Your job duties are to supervise the process from conception through completion and ensure that the terms of the agreements maximize your company’s profitability.

What do contract administrators do?

Contract administrators manage and oversee the creation, execution, and compliance of contracts between organizations and clients or vendors. They review contract terms, ensure adherence to legal and company standards, and coordinate with relevant departments to facilitate smooth contract processes, often using contract management software. Strong attention to detail and knowledge of legal and business principles are essential for this role.

What is the difference between Contract Administrator vs Contract Specialist?

AspectContract AdministratorContract Specialist
CredentialsTypically requires a bachelor’s degree in business, law, or related field; certifications like Certified Federal Contracts Manager (CFCM) are commonSimilar credentials; often holds a bachelor’s degree and certifications such as CFCM or NCMA certifications
Work EnvironmentWorks within organizations managing multiple contracts, often in industries like construction, government, or corporate sectorsFocuses on contract development and review, often in government agencies or large corporations
Employer & Industry UsageUsed across industries including construction, government, and corporate sectorsCommonly employed in government contracting, defense, and large corporate environments

The main difference is that Contract Administrators oversee the entire contract lifecycle, including negotiations, compliance, and amendments, while Contract Specialists primarily focus on drafting, reviewing, and ensuring contract accuracy. Both roles require similar credentials and are vital in contract management processes.

More about Contract Administrator jobs
What are the most commonly searched types of Administrator jobs in Rochester, NY? The most popular types of Administrator jobs in Rochester, NY are:
What are popular job titles related to Contract Administrator jobs in Rochester, NY? For Contract Administrator jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Contract Administrator jobs in Rochester, NY look for? The top searched job categories for Contract Administrator jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Contract Administrator jobs? Cities near Rochester, NY with the most Contract Administrator job openings:
Contract Administrator jobs near you
Infographic showing various Contract Administrator job openings in Rochester, NY as of July 2026, with employment types broken down into 81% Full Time, 10% Part Time, 7% Contract, and 2% Nights. Highlights an 98% In-person, and 2% Remote job distribution, with an average salary of $70,828 per year, or $34.1 per hour.

Accounting Associate/ Contract Administrator

Rochester Structural

Gates, NY • On-site

$20 - $28/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 12 days ago

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Job description

Key Responsibilities

Contract Administration & Compliance

  • Contract Lifecycle Management: Draft, review, and manage contracts for clients and technical subconsultants, ensuring all terms align with company policy.
  • Compliance Oversight: Verify that all project documentation (including technical files and insurance certificates) meets specific contractual obligations before payment processing.
  • Document Control: Maintain a rigorous filing system for all executed agreements, amendments, and work orders to ensure audit readiness.

Financial & Accounting Operations

  • Accounts Payable/Receivable: Process incoming invoices from vendors and subconsultants; prepare and issue client billings based on project milestones or hourly logs.
  • Payroll: Preparation of in-house payroll.

Required Qualifications

  • Education: HS Diploma. AS Degree in accounting or Finance a plus. We will train
  • Experience: Any related experience in an accounting or contracting is a plus but not required.
  • Technical Proficiency: Microsoft Office, Excel preferred. Any accounting software.
  • Attention to Detail: Exceptional ability to identify discrepancies in complex contracts or financial spreadsheets. Very good organization skills

Company Description

Join Rochester Structural LLC, a leader in structural steel fabrication and erection with a strong legacy since 1982 and an AISC-certified fabrication facility in Rochester, NY. We are dedicated to quality, safety, and craftsmanship on every project — from industrial manufacturing and healthcare facilities to high-tech and commercial construction. Our team works with advanced CNC equipment and modern fabrication processes to deliver precision and excellence on every job.