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Advancement Administrator Jobs in Rochester, NY (NOW HIRING)

Urban League of Rochester

Admin Support

Rochester, NY · On-site

$16 - $21/hr

Admin Support Rochester, NY ( Description Job Status: Regular Full-Time Reports to: CEO Schedule ... We provide equal employment and advancement opportunities to all employees and applicants for ...

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Advancement Administrator information

What is an advancement administrator?

An Advancement Administrator is a professional who supports fundraising, alumni relations, and donor engagement activities within educational institutions or nonprofit organizations. Their responsibilities typically include managing donor databases, coordinating fundraising events, assisting with communications, and providing administrative support to advancement or development teams. They play a key role in ensuring the smooth operation of advancement efforts that help secure resources and build lasting relationships with donors and alumni.

What are the key skills and qualifications needed to thrive as an advancement administrator?

To thrive as an Advancement Administrator, you need strong organizational skills, attention to detail, and familiarity with fundraising principles, usually supported by a bachelor's degree in a related field. Proficiency with donor management databases (like Raiser's Edge), CRM systems, and office software is typically required. Excellent communication, discretion, and the ability to manage multiple priorities are crucial soft skills for success in this role. These abilities ensure efficient support of advancement initiatives, accurate donor records, and effective collaboration with stakeholders.

What are some common challenges advancement administrators face when managing donor databases and records?

Advancement Administrators often encounter challenges such as ensuring data accuracy, maintaining up-to-date donor information, and managing multiple data sources. These responsibilities require strong attention to detail and proficiency with database software. Additionally, Administrators must safeguard sensitive information and comply with privacy regulations, all while supporting the broader advancement team in fundraising and stewardship efforts. Regular training and clear communication with colleagues help address these challenges effectively.

What are popular job titles related to Advancement Administrator jobs in Rochester, NY?

For Advancement Administrator jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Advancement Administrator jobs in Rochester, NY look for?

The top searched job categories for Advancement Administrator jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Advancement Administrator jobs?

Cities near Rochester, NY with the most Advancement Administrator job openings:

Advancement Administrator jobs near you
Infographic showing various Advancement Administrator job openings in Rochester, NY as of August 2026, with employment types broken down into 83% Full Time, and 17% Part Time. Highlights an 82% Physical, 1% Hybrid, and 17% Remote job distribution.

Practice Administrator

Rochester Regional Health

Batavia, NY • On-site

Full-time

Posted 14 days ago

Key responsibilities

  • Oversee the daily operations and general management of multiple medical practices and supervise subordinate practice managers.

  • Support operations management related to providers and ensure practices meet their objectives.

  • Manage the financial and statistical performance of the practice, including overseeing billing, revenue, and cost control activities.

Rochester Regional Health rating

7.3

Company rating: 7.3 out of 10

Based on 221 frontline employees who took The Breakroom Quiz

305th of 898 rated healthcare providers

Job description

Job Title: Practice Administrator
Department: Primary Care
Location: Batavia Medical Campus - 8103 Oak Orchard Road, Batavia, NY
Hours Per Week: 40 Hours, Full-time
Schedule: Monday-Friday, 8a-5p
SUMMARY
The Practice Administrator will be responsible for daily operations and strategic advancement of the multiple medical sites and/or specialties. Oversight of multiple medical group practice financial management, business, and clinical operations of the practices. Specific areas of responsibility (in collaboration with health system leadership) include budgeting, material procurement, coding, billing, accounts receivable/compliance management, accounting, marketing, development, human resources, operations/planning, patient flow processes, information systems, communications, and facilities. The position requires a close working relationship with the entire clinical and administrative staff in meeting the daily operational and strategic objectives. Oversees the management of multiple sites and/or specialties, supporting a significant provider population, and comprehensive fiscal operations and revenue, and significant management of support
Key Responsibilities:
  • The primary responsibilities of the Practice Administrator include maintenance of the daily operations and general management of the practices and supervision of subordinate practice managers.
  • Responsible for providing support to operations management related to providers.
  • Developing educational planning programs, allocating and assigning duties to employees, and monitoring the activities and operations of all the practice(s) components to ensure the practice(s) meet their objectives.
  • Has responsibility to provide support and leadership for due diligence regarding acquisitions and divestitures.
  • Responsible for all practice sites within a designated area. The number of sites, subordinate practice managers, and physicians may vary depending on geographic location and practice size.
  • The Practice Administrator's responsibilities take into consideration a comprehensive and complex mix of multiple provider support, significant FTE, revenue, and operating budget management.
  • Responsibilities may include directional service line oversight as defined and include involvement in market development and growth.

Administrative
  • Responsible for oversight of daily operations and financial control of assigned site.
  • Organizes and directs daily operations at site.
  • In cooperation with Human Resources, participates in the recruitment, hiring, coaching, mentoring and termination of non-physician staff. Oversees the work and evaluates the performance of staff including physician input. Establishes office staffing patterns and delineation of job responsibilities. Review and approve time sheets and other payroll materials.
  • Implements and maintains developed systems to procure and maintain adequate levels of supplies and other resources required for smooth functioning of the office. Recommends and justifies capital purchases.
  • Encourages and initiates orientation, continuing education and job development programs for non-physician staff to improve office operation.
  • In collaboration with the health system and/or landlord, oversees facility management of assigned practice.
  • Prepares annual management action plans and provides updates on the same.
  • Implement and plans short and long term goals, objectives and plans policies in relation to RGMG Service initiatives.
  • Continually develops and fosters effective team member communication to establish productive relationships between all clinical and non clinical team members and other members of the community.
  • Ensures the collection and compilation of quality assurance and clinical data for use by management in decision-making
  • Performs other duties as assigned

Financial
  • Oversees reports and manages the financial and statistical performance of the assigned practice to RGMG management promptly. Ensures completion of required reporting to RGMG management.
  • Supervises all activities related to charge entry, edit corrections, patient registration on the front end, and over-the-counter corrections. In collaboration with the Medical Groups Business Office, ensures timely daily deposits and financial tracking.
  • Continuously reviews all factors affecting the operating cost of the practice. Takes necessary action to keep costs in line with the budget.
  • Participates in the development of the annual budget.

Required Qualifications:
  • 1 year of relevant work experience within a practice setting.
  • 2 years of administrative leadership experience or a combination of education and experience may be considered.
  • Demonstrated communication and analytical skills required - including, but not limited to, professional billing experience, proficiency in Microsoft Excel, financial management, personnel management, team building, and appropriate interpersonal skills.

Required Licensure/Certification Skills:
  • None

Preferred Qualifications:
  • Associate or bachelor's degree in business or related field preferred.

Rochester General Health System is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran
EDUCATION:
MS (Required)
LICENSES / CERTIFICATIONS:
PHYSICAL REQUIREMENTS:
S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.
Any physical requirements reported by a prospective employee and/or employee's physician or delegate will be considered for accommodations.
PAY RANGE:
$69,000.00 - $101,852.00
CITY:
Batavia
POSTAL CODE:
14020
The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.
Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

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