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Leave Administrator Jobs in Rochester, NY (NOW HIRING)

Adecco

Summer School LPN

Rochester, NY

$27/hr

... Administer basic first aid and emergency medical care to students and staff. · Conduct health ... In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other ...

Adecco

Machine Operator

Batavia, NY

$17 - $17.75/hr

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

Adecco

Utility

Le Roy, NY · On-site

$22/hr

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

Adecco

CNA - Per Diem

Rochester, NY

$20 - $21.50/hr

Available paid leave may include Paid Sick Leave, where required by law; any other paid leave ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

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Leave Administrator information

How does a Leave Administrator typically collaborate with HR and payroll teams to ensure accurate leave management?

Leave Administrators work closely with both HR and payroll departments to ensure that employee leave requests are processed accurately and in compliance with company policies and legal regulations. They coordinate with HR to verify eligibility, maintain up-to-date records, and communicate leave balances to employees. Collaboration with payroll is essential to ensure correct pay calculations during leave periods, such as sick or parental leave, and to prevent discrepancies. This teamwork often requires strong communication skills and attention to detail, as well as familiarity with HRIS and payroll systems.

What are Leave Administrators?

Leave Administrators are human resources professionals responsible for managing employee leave requests, ensuring compliance with company policies and legal regulations such as the Family and Medical Leave Act (FMLA), and maintaining accurate leave records. They serve as the primary point of contact for employees needing information or assistance with various types of leave, including medical, personal, maternity, or bereavement leave. Leave Administrators also coordinate with managers and payroll departments to ensure smooth operations and accurate pay calculations during periods of employee absence.

What is the difference between Leave Administrator vs HR Coordinator?

AspectLeave AdministratorHR Coordinator
Required CredentialsTypically requires HR certification or related experienceOften requires HR or related certifications, with broader HR knowledge
Work EnvironmentFocuses on leave management within HR or benefits teamsWorks across HR functions, including recruitment, onboarding, and employee relations
Employer & Industry UsageCommon in organizations with structured leave policiesUsed across various industries as part of HR teams
Comparison Search IntentOften searched for to understand leave-specific rolesCompared for broader HR responsibilities

The Leave Administrator primarily manages employee leave requests and ensures compliance with leave policies, often within HR or benefits teams. The HR Coordinator has a broader role, handling various HR functions including recruitment, onboarding, and employee relations. While both roles require HR knowledge and certifications, the Leave Administrator specializes in leave management, whereas the HR Coordinator covers a wider range of HR activities.

What are the key skills and qualifications needed to thrive as a Leave Administrator, and why are they important?

To thrive as a Leave Administrator, you need a solid understanding of HR policies, compliance with leave laws (such as FMLA and ADA), and experience with leave management processes. Familiarity with HRIS systems, leave tracking software, and knowledge of relevant documentation requirements are typically necessary. Excellent organizational skills, attention to detail, and strong communication abilities help ensure accurate handling of sensitive employee information and effective coordination with staff. These competencies are crucial for maintaining legal compliance, minimizing errors, and supporting both employee well-being and organizational efficiency.
What are popular job titles related to Leave Administrator jobs in Rochester, NY? For Leave Administrator jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Leave Administrator jobs in Rochester, NY look for? The top searched job categories for Leave Administrator jobs in Rochester, NY are:
Leave Administrator jobs near you
Infographic showing various Leave Administrator job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.
Benefits and Leave Analyst, Project Lead

Benefits and Leave Analyst, Project Lead

Highland Hospital

Rochester, NY

$64K - $84K/yr

Other

Medical, Dental, Life

Posted 11 days ago

Highland Hospital (New York) rating

7.7

Company rating: 7.7 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

220th of 1,051 rated hospitals

Job description

This position is responsible for the coordination of Highland Hospital's Benefits and Leave Administration processes and procedures. Under the supervision of the Benefits Manager, the Benefits and Leave Analyst, Project Lead have responsibility for administering and communicating Highland Hospital's health, welfare and leave programs in accordance with government regulations, plan documents and Highland's policies and procedures, but is not limited to the coordination and compliance regarding Workers' Compensation, PFL, and Disability for Highland Hospital as well as The Highlands Living Center, The Highland's at Pittsford and The Highlands at Brighton.   
Some additional duties include but are not limited to:
Health and Welfare Benefits Administration:
  • Administers health and welfare benefits, including medical and dental insurance, Health Savings Accounts (HSAs), Flexible Spending Accounts (FSAs), life insurance, long-term disability and voluntary benefits throughout the employment life cycle.
  • Assists employees with their benefits questions and provides transactional support.  Research benefits issues, identifies root causes and corrective action and provides timely resolutions to employees.
  • Processes enrollment system transactions according to Highland's and vendor's policies and procedures.
  • Tracks Qualifying Life Event (QLE) documentation and processes enrollment changes based on Highland's policies and compliance with ERISA and HIPAA regulations.
  • Administers voluntary life insurance Evidence of Insurability (EOI) process.
  • Tracks Qualified Medical Child Support Orders (QMCSOs) and processes enrollments, disenrollments and notifications to required agencies.
  • Facilitates annual Dependent Care FSA non-discrimination testing.
  • Assists Benefits Manager with annual Open Enrollment activities, including enrollment system preparation, coordination with carriers/vendors, employee meetings and mailings and post-open enrollment audits.
  • Present benefit materials to new employees at the New Employee Orientation session
Workers Compensation:
  • Investigate, monitor and assist in determining compensability of Workers' Compensation claims.  Identifies claims as "lost time" or "medical only" under Section 110 of the WCL. Receives notice of work-related injury and/or illness and completes appropriate paperwork for third party administrator.  Research laws/regulations or relevant subject matter and responds to inquiries. Advise employees regarding the claims process and policy. In collaboration with third party administrator to assure that procedures for workers' compensation claims are carried out.
Disability & PFL:
  • Coordinates the disability process including all communication with employees and managers, answer questions and advice on FMLA and payments.  Works closely with carrier and maintains relationship.
FMLA:
  • Coordinates the FMLA process including all communication between Highland and employees regarding a FMLA.  Is responsible for providing employees with the documentation on a timely basis and tracking in order to meet deadlines. Responsible for determining if the employee meets or does not meet the eligibility requirements and providing proper notification of so. Tracking of an employee's FMLA, notifications of when FMLA exhausts, and is responsible to seek medical certifications when necessary. 
Project Lead Work:
  • Provide back-up coverage for Benefits Manager to include being the daily operational leader
  • Serves as the primary resource for staff seeking guidance on project implementation, processes, and event execution.
  • Serves as the subject matter expert and first point of contact for questions.
  • Assigns and coordinates project tasks in collaboration with management, monitors progress, and helps ensure deadlines and quality standards are met.
Salary Range:
$64,400.00 - $84,611.78 annually
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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