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Leave Administrator Jobs (NOW HIRING)

TidalHealth

Leave Administrator

Salisbury, MD · On-site

Leave Administrator Position Summary The Leave Administrator will be the in-house subject matter expert and primary point of contact for all leaves of absence (LOA), including FMLA, short-term ...

TidalHealth

Leave Administrator

Salisbury, MD · On-site

$55K - $86K/yr

Leave Administrator Position Summary The Leave Administrator will be the in-house subject matter expert and primary point of contact for all leaves of absence (LOA), including FMLA, short-term ...

University of Utah

Leave Administrator

Campus, IL · On-site

$49K - $52K/yr

Details Open Date 09/02/2026 Requisition Number PRN46107B Job Title Leave Administrator Working Title Leave Administrator - Human Resources Career Progression Track P00 Track Level P1 - Entry Level ...

University of Utah

Leave Administrator

Campus, IL · On-site

$49K - $52K/yr

Details Open Date 09/02/2026 Requisition Number PRN46107B Job Title Leave Administrator Working Title Leave Administrator - Human Resources Career Progression Track P00 Track Level P1 - Entry Level ...

University of Utah

Leave Administrator

Campus, IL · On-site

$49K - $52K/yr

Details Open Date 09/02/2026 Requisition Number PRN46107B Job Title Leave Administrator Working Title Leave Administrator - Human Resources Career Progression Track P00 Track Level P1 - Entry Level ...

University of Utah

Leave Administrator

Salt Lake City, UT · On-site

$49K - $52K/yr

Announcement Details Open Date 09/02/2026 Requisition Number PRN46107B Job Title Leave Administrator Working Title Leave Administrator - Human Resources Career Progression Track P00 Track Level P1 ...

University of Utah

Leave Administrator

Salt Lake City, UT · On-site

$49K - $52K/yr

Details Open Date 09/02/2026 Requisition Number PRN46107B Job Title Leave Administrator Working Title Leave Administrator - Human Resources Career Progression Track P00 Track Level P1 - Entry Level ...

Susquehanna University

Leave Administrator

Manhattan, NY · On-site +1

$50K - $55K/yr

As a Leave Administrator, your primary responsibility is to handle the day-to-day various employee leave programs, encompassing medical leave, family and medical leave (FMLA), disability leave, and ...

Life Care Services

Leave Administrator

Des Moines, IA · On-site

The Leave Administrator administers leave of absence programs for LCS corporate and community employees. This role advises employees and managers on the organization's leave programs, analyzes leave ...

PACCAR Inc

Leave Administrator

Bellevue, WA · On-site

$71 - $106/hr

Leave Administrator Date: Aug 4, 2026 Location: Bellevue, WA, US, 98004 Company: PACCAR Company Information PACCAR is a Fortune 200 company established in 1905 and recognized globally for premium ...

Life Care Services

Leave Administrator

Des Moines, IA · On-site

The Leave Administrator administers leave of absence programs for LCS corporate and community employees. This role advises employees and managers on the organization's leave programs, analyzes leave ...

cchrpmc

Leave Administrator

Denver, CO · On-site

Position Summary The Leave Administrator manages leave of absence, reasonable accommodation, and workers' compensation programs for Colorado Coalition for the Homeless (CCH). This role oversees the ...

Calculated Hire

Leave Administrator

Brentwood, TN · On-site

Leave Administrator (Contract) Location: Remote after onsite training Brentwood, TN We are seeking a detail-oriented Leave Administrator to support a leave management pilot program. This is a hands ...

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Leave Administrator information

See salary details

$15

$25

$36

How much do leave administrator jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for leave administrator in the United States is $25.31, according to ZipRecruiter salary data. Most workers in this role earn between $20.91 and $29.09 per hour, depending on experience, location, and employer.

What is a leave administrator?

Leave Administrators are human resources professionals responsible for managing employee leave requests, ensuring compliance with company policies and legal regulations such as the Family and Medical Leave Act (FMLA), and maintaining accurate leave records. They serve as the primary point of contact for employees needing information or assistance with various types of leave, including medical, personal, maternity, or bereavement leave. Leave Administrators also coordinate with managers and payroll departments to ensure smooth operations and accurate pay calculations during periods of employee absence.

How does a leave administrator typically collaborate with HR and payroll teams to ensure accurate leave management?

Leave Administrators work closely with both HR and payroll departments to ensure that employee leave requests are processed accurately and in compliance with company policies and legal regulations. They coordinate with HR to verify eligibility, maintain up-to-date records, and communicate leave balances to employees. Collaboration with payroll is essential to ensure correct pay calculations during leave periods, such as sick or parental leave, and to prevent discrepancies. This teamwork often requires strong communication skills and attention to detail, as well as familiarity with HRIS and payroll systems.

What are the key skills and qualifications needed to thrive as a leave administrator, and why are they important?

To thrive as a Leave Administrator, you need a solid understanding of HR policies, compliance with leave laws (such as FMLA and ADA), and experience with leave management processes. Familiarity with HRIS systems, leave tracking software, and knowledge of relevant documentation requirements are typically necessary. Excellent organizational skills, attention to detail, and strong communication abilities help ensure accurate handling of sensitive employee information and effective coordination with staff. These competencies are crucial for maintaining legal compliance, minimizing errors, and supporting both employee well-being and organizational efficiency.

What is the difference between Leave Administrator vs HR Coordinator?

AspectLeave AdministratorHR Coordinator
Required CredentialsTypically requires HR certification or related experienceOften requires HR or related certifications, with broader HR knowledge
Work EnvironmentFocuses on leave management within HR or benefits teamsWorks across HR functions, including recruitment, onboarding, and employee relations
Employer & Industry UsageCommon in organizations with structured leave policiesUsed across various industries as part of HR teams
Comparison Search IntentOften searched for to understand leave-specific rolesCompared for broader HR responsibilities

The Leave Administrator primarily manages employee leave requests and ensures compliance with leave policies, often within HR or benefits teams. The HR Coordinator has a broader role, handling various HR functions including recruitment, onboarding, and employee relations. While both roles require HR knowledge and certifications, the Leave Administrator specializes in leave management, whereas the HR Coordinator covers a wider range of HR activities.

More about Leave Administrator jobs

What cities are hiring for Leave Administrator jobs?

Cities with the most Leave Administrator job openings:

What states have the most Leave Administrator jobs?

States with the most job openings for Leave Administrator jobs include:

What job categories do people searching Leave Administrator jobs look for?

The top searched job categories for Leave Administrator jobs are:

Leave Administrator jobs near you
Infographic showing various Leave Administrator job openings in the United States as of August 2026, with employment types broken down into 83% Full Time, 15% Part Time, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $52,635 per year, or $25.3 per hour.

Leave Administrator

Western & Southern Financial Group

Cincinnati, OH • On-site

Full-time

Re-posted 10 days ago

Key responsibilities

  • Supports the administration of leave of absence requests, including FMLA and ADA accommodations.

  • Evaluates and processes Worker's Compensation claims and manages associate timecards related to leave.

  • Communicates with associates and partners with third-party administrators to ensure accurate case management and compliance.

Western & Southern Financial Group rating

9.0

Company rating: 9.0 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

38th of 315 rated insurance

Job description

OverviewSupports the administration of leave of absence requests, in partnership with the third-party administrator, for associate's own illness or Family Medical Leave Absences (FMLA) due to the illness of a family member that qualifies for FMLA leave. Analyzes and monitors each case to ensure appropriateness of decisions and correct manner of payment. Reviews payroll data to ensure associate's time-off history and pay is accurate. Evaluates requests for accommodations under the Americans with Disabilities Act (ADA) from associates within the Home Office, Agency field and Gerber Life. Processes incoming Worker's Compensation claims and supports third-party administrators to ensure effective claim management. Evaluates Worker's Compensation claims for settlement opportunities. Makes appropriate decisions using standard guidelines established by management. Escalates complex cases to Sr. Leave Administrator and/or Manager when necessary and updates Manager on a regular basis.ResponsibilitiesWhat you will do:
  • Supports the administration of leave of absence requests, in partnership with the third-party administrator, for Family and Medical Leave Act (FMLA) related cases. Consults with Sr. Leave Administrator and management on complex requests.
  • Acts as liaison between associates and third-party FMLA and Disability administrator to ensure appropriate case management and provide associate support and guidance when needed. Consults Sr. Leave Administrator and/or management when appropriate.
  • Evaluates requests for accommodations under the Americans with Disabilities Act (ADA) from associates within the Home Office, Agency field and Gerber Life.
  • Conducts interactive conversations with associates, reviews information supplied by the associate and/or their medical provider, assesses reasonableness of accommodations, documents the process and any approvals, partners with Law, Human Resources and the Business Unit as needed, and provides continued oversight of each case as appropriate. Escalates complex cases to Sr. Leave Administrator and/or management when needed.
  • Manages associate timecards when leave of absence is applied within company timekeeping system for associates within the Home Office, Agency Field, District Office Clerical and Affiliated Companies. Inputs time off based on Company's payroll schedule and reporting from the third-party leave administrator to ensure associates' pay is accurate. Applies short-term disability pay based on plan provisions, company policies and approvals made by third-party administrator.
  • Processes incoming Worker's Compensation claims and supports third-party administrators to ensure effective claim management. Evaluates Worker's Compensation claims for settlement opportunities in consultation with Sr. Leave Administrator and management.
  • Investigates and rectifies situations involving adjustments of pay that may be due to absences occurring in prior pay period, Worker's Compensation or State Disability Insurance benefits. Works with Sr. Leave Administrator, management, and/or Payroll department on complex cases.
  • Communicates with associates at all levels of the company in writing and verbally.
  • Assists with implementation of any procedural or system changes.
  • Maintains compliance with applicable federal and state laws (e.g., HIPAA) related to privacy, security, confidentiality and protection of personal information, including, but not limited to, personal health information and personally identifiable information.
  • Performs other duties as assigned.
  • Complies with all policies and standards.
Qualifications
  • High School Diploma GED. - Required
  • Proven examples of maintaining a high degree of accuracy associated with high volume of work. - Required
  • Demonstrated experience maintaining a calm and professional demeanor when handling demanding situations. - Required
  • Proven ability to make decisions involving payments or rejections involving associates' time-off pay using guidelines established by management. - Preferred
  • Ability to work independently to make decisions, including identifying, defining and resolving problems and collecting or interpreting technical medical language and data to establish facts, draw valid conclusions and provide solutions to complex problems. - Required
  • Demonstrated excellent verbal and written communication skills with ability to convey information, verbally and in writing, to internal and external customers at all levels (medical staff, attorneys, etc.) in a clear, accurate, focused and concise manner. - Required
  • Demonstrated strong attention to detail with excellent organizational skills. Must cite examples of organization and time management methods used to manage or prioritize workload demands. - Required
  • Proven ability to handle confidential information in a discreet manner. - Required
  • Proven ability to organize and analyze facts. - Required
  • Proven ability to recognize and evaluate system-related problems whether they are of an internal or external nature. - Preferred
  • Working knowledge of Microsoft Office products. - Required
Work Setting/Position Demands:
  • Works in an office setting and remains in a stationary position for long periods of time while working at a desk, on a computer or with other standard office equipment, or while in meetings.
  • Requires the ability to verbally communicate and exchange accurate information to customers and associates on a regular basis.
  • Requires visual acuity to read and interpret a variety of correspondence, procedures, reports and forms via paper and electronic documents, visual inspection involving small defects; small parts, and/or operation of machinery (including inspection); using measurement devices continuously. Visual acuity is required to determine accuracy, neatness, and thoroughness of work assigned.
  • Requires the ability to prepare written correspondence, reports and forms using prescribed formats and conforming to rules of punctuation, grammar, diction, and style on a regular basis.
  • Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions
  • Performs substantial movement of wrists, hands, and fingers for continuous computer work.
  • Extended hours required during peak workloads or special projects/events.
Travel Requirements:
  • None
Employment Type: FULL_TIME

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