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Executive Assistant Position Jobs in Rochester, NY

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of ... Compensation This is an independent contractor position. Compensation is based on a percentage of ...

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Executive Assistant Position information

See Rochester, NY salary details

$29.6K

$63.6K

$101.1K

How much do executive assistant position jobs pay per year?

As of Jul 17, 2026, the average yearly pay for executive assistant position in Rochester, NY is $63,597.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,300.00 and $74,000.00 per year, depending on experience, location, and employer.

How does an Executive Assistant typically manage competing priorities and support multiple executives simultaneously?

Executive Assistants often juggle tasks for several leaders, requiring exceptional organizational skills and the ability to prioritize dynamically. They use tools like shared calendars, task management software, and regular check-ins to ensure deadlines are met and urgent matters are addressed promptly. Collaborating closely with executives and their teams, they clarify expectations and proactively communicate about shifting priorities. This environment fosters adaptability and strong time-management abilities, making it a rewarding role for those who thrive on variety and fast-paced work.

What are the key skills and qualifications needed to thrive as an Executive Assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by relevant experience or an associate’s/bachelor’s degree. Familiarity with office software (such as Microsoft Office Suite), calendar management systems, and sometimes project management tools is essential. Discretion, proactive communication, and problem-solving skills help Executive Assistants excel in supporting executives and managing multiple tasks. These capabilities are crucial for ensuring smooth operations, effective time management, and maintaining confidentiality in fast-paced business environments.

What are the top 3 skills of an executive assistant?

The top three skills of an executive assistant are strong organizational and time management abilities, excellent communication skills, and proficiency with office software and scheduling tools. These skills enable them to efficiently manage executive calendars, handle correspondence, and coordinate tasks across departments.

Is EA a dead-end job?

An Executive Assistant position is typically a stepping stone that can lead to higher administrative, managerial, or specialized roles. Many EAs develop skills in organization, communication, and technology that support career advancement within organizations or across industries.

What are Executive Assistants?

Executive Assistants are professionals who provide high-level administrative support to executives, managers, or other senior staff within an organization. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes overseeing other administrative staff. They play a crucial role in ensuring the smooth operation of an executive’s daily activities and often act as a liaison between the executive and other departments or external stakeholders. Strong organizational, communication, and problem-solving skills are essential for this role.

What is the difference between Executive Assistant Position vs Administrative Assistant?

AspectExecutive Assistant PositionAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; often some college or certificationsHigh school diploma or equivalent
Work EnvironmentSupports executives in corporate or organizational settingsSupports teams or departments at various levels
Employer & Industry UsageCommon in corporate, government, and nonprofit sectorsWidespread across industries, supporting general office functions
Search & Comparison IntentOften searched by those seeking high-responsibility support rolesMore general, for entry-level or broad administrative tasks

The main difference between an Executive Assistant Position and an Administrative Assistant is the level of responsibility and support provided. Executive Assistants typically support high-level executives with complex tasks, requiring more specialized skills and experience. Administrative Assistants generally handle routine office tasks supporting teams or departments. Both roles are essential in organizational operations but differ in scope and expectations.

What is the highest paid executive assistant?

The highest paid executive assistants typically earn over $80,000 annually, with top earners in large corporations or executive-level support roles reaching salaries above $100,000, especially in major metropolitan areas. Compensation depends on experience, industry, and the complexity of the executive's needs, often including bonuses and benefits.

What does an executive assistant actually do?

An executive assistant provides administrative support to executives by managing schedules, arranging meetings, handling correspondence, and preparing reports. They often use tools like calendar software and require strong organizational and communication skills to ensure smooth daily operations.
What are popular job titles related to Executive Assistant Position jobs in Rochester, NY? For Executive Assistant Position jobs in Rochester, NY, the most frequently searched job titles are:
What cities near Rochester, NY are hiring for Executive Assistant Position jobs? Cities near Rochester, NY with the most Executive Assistant Position job openings:
Infographic showing various Executive Assistant Position job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $63,597 per year, or $30.6 per hour.
Executive Assistant

$65K - $80K/yr

Other

Re-posted 6 days ago


Job description

Job Openings >> Executive Assistant
Executive Assistant
Summary
Title: Executive Assistant ID: 1026 Location: Farmington, NY Department: Executive Salary Range: $65,000-$80,000 (based on experience)
More about this job >
Description

FLSA Status: Exempt
Reports to: President and Director of Operations

POSITION SUMMARY
Executive Assistant
Functions as the key support person in the management, coordination, and implementation of the operations of the President and Director of Operations. Organizes and coordinates executive outreach and external relations efforts. Will have the ability to exercise good judgment in a variety of situations, and the ability to maintain a realistic balance among multiple priorities. The Executive Administrator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

RESPONSIBILITIES

  1. Completes a broad variety of administrative tasks, including but not limited to: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  2. Plans, coordinates, and ensures the schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President.
  3. Communicates directly, and on behalf of the President with others, on matters.
  4. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  5. Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the company and keeping the President updated.
  6. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact.
  7. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company.
  8. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  9. Assists in scheduling meetings, coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
  10. Facilitates coordination of travel and outreach plans.
  11. Performs all other duties as assigned, including a accurate account of all LLC and data derived from them.

QUALIFICATIONS

  • 4+ years of experience supporting C-Level Executives
  • Construction background preferred
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, Quickbooks, ProCore, preferred
SKILLS
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners.
  • Expert level written and verbal communication skills
  • Demonstrates proactive approach to problem-solving with strong decision-making capability.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrates the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.

PHYSICAL REQUIREMENTS

  1. Prolonged periods of sitting at a desk and working on a computer.
  2. Must be able to lift up to 15 pounds at times.
  3. Position is based on site in an office environment.

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