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Appointment Scheduler Jobs (NOW HIRING)

Summit Orthopedics

Appointment Scheduler

Saint Paul, MN

$18.77 - $23.46/hr

The Appointment Scheduler will be responsible for registering and scheduling inpatient and outpatient procedures and surgical appointments for patients, clinics, physicians, and staff in a courteous ...

Smart Health

Appointment Scheduler

Phoenix, AZ

$16.50 - $20.75/hr

As an Appointment Scheduler in our dermatology office, your primary responsibility will be to schedule appointments efficiently and accurately for patients seeking dermatological care. You will work ...

Minnesota Urology

Appointment Scheduler

Saint Paul, MN · On-site

$19.60 - $24.50/hr

Appointment Scheduler (Healthcare) - Minnesota Urology Minnesota Urology is hiring an Appointment Scheduler to support patient access and scheduling operations across our clinics. This role is ideal ...

Minnesota Urology P.A.

Appointment Scheduler

Woodbury, MN · On-site

$19.60 - $24.50/hr

Appointment Scheduler (Healthcare) - Minnesota Urology Minnesota Urology is hiring an Appointment Scheduler to support patient access and scheduling operations across our clinics. This role is ideal ...

CHI Health Clinic

Appointment Scheduler

Omaha, NE · On-site

$16.42 - $23.19/hr

Job Summary and Responsibilities As our Appointment Scheduler, you will be a vital link in our healthcare delivery system, responsible for coordinating patient care by expertly managing the ...

Family Health Center

Appointment Scheduler

Chippewa Falls, WI · On-site

$16 - $20.50/hr

JOB SUMMARY The Appointment Scheduler serves as the initial point of contact for patients and customers, both in-person and by telephone, ensuring service delivery aligns with customer service ...

McGrath Honda Elgin

Appointment Scheduler

Elgin, IL

$16.25 - $20.75/hr

With rapid growth of our service department there is a need for a Scheduling Coordinator to help assist in scheduling and managing customer's service appointments. Essential Duties : (other duties ...

McGrath Honda Elgin

Appointment Scheduler

Elgin, IL

$16.50 - $20.75/hr

With rapid growth of our service department there is a need for a Scheduling Coordinator to help assist in scheduling and managing customer's service appointments. Essential Duties : (other duties ...

South Shore Health

Appointment Scheduler

Norwell, MA · On-site

$18.18 - $24.47/hr

Will be responsible to perform a wide variety of functions including scheduling of patient appointments, collecting demographic information, verifying insurance information processing patient ...

Summit Orthopedics

Appointment Scheduler

Woodbury, MN · On-site

$18.77 - $23.46/hr

The Appointment Scheduler will be responsible for registering and scheduling inpatient and outpatient procedures and surgical appointments for patients, clinics, physicians, and staff in a courteous ...

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How much do appointment scheduler jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for appointment scheduler in the United States is $18.52, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.19 per hour, depending on experience, location, and employer.

What Does an Appointment Scheduler Do?

An appointment scheduler primarily works in the health care field, providing administrative and scheduling services for a medical facility or physician’s office. As an appointment scheduler in a medical office, your duties include contacting patients about upcoming appointments, directing calls to proper staff members, performing data entry, pulling medical records, and general clerical work. Appointment schedulers also work in marketing positions in other industries such as advertising or finance, scheduling appointments with prospective clients to generate new business. In this role, you may also educate potential clients on products and services, resolve client inquiries and complaints, and perform other administrative duties as needed.

What are the key skills and qualifications needed to thrive as an Appointment Scheduler, and why are they important?

To thrive as an Appointment Scheduler, you need strong organizational skills, attention to detail, and familiarity with scheduling procedures, often supported by a high school diploma or equivalent. Proficiency with scheduling software, electronic medical record (EMR) systems, and office communication tools is typically required. Excellent interpersonal skills, patience, and clear communication help build rapport with clients and coordinate effectively with team members. These abilities are essential for minimizing errors, ensuring smooth operations, and delivering a positive experience for both clients and staff.

What are appointment schedulers?

Appointment schedulers are professionals responsible for organizing and managing appointments for individuals or organizations, often in healthcare, legal, or business settings. They communicate with clients or patients to book, confirm, or reschedule appointments, ensuring optimal use of the provider's time. Appointment schedulers may use specialized software to track availability, send reminders, and maintain accurate records. Their role is crucial for maintaining efficient workflows and providing a positive client or patient experience.

What are some common challenges faced by Appointment Schedulers, and how can they be managed effectively?

Appointment Schedulers often face challenges such as managing high call volumes, handling last-minute cancellations or rescheduling requests, and coordinating between multiple providers or departments. Effective communication, strong organizational skills, and familiarity with scheduling software are key to overcoming these challenges. Many organizations provide training and support systems to help new schedulers adapt quickly, and teamwork is essential for handling particularly busy periods or complex scheduling needs.

What is the difference between Appointment Scheduler vs Receptionist?

AspectAppointment SchedulerReceptionist
Primary RoleScheduling and managing appointmentsGreeting visitors, answering calls, and administrative support
Required SkillsCalendar management, organization, communicationCustomer service, communication, multitasking
Work EnvironmentOffice, healthcare, or service settingsFront desk, office, healthcare facilities
Common CertificationsNone required, but familiarity with scheduling software helpfulCustomer service or administrative certifications optional

While both roles involve administrative tasks, an Appointment Scheduler primarily focuses on managing appointments and schedules, whereas a Receptionist handles front desk duties, greeting visitors, and general administrative support. The roles often overlap but serve distinct functions within organizations.

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Appointment Scheduler jobs near you
Infographic showing various Appointment Scheduler job openings in the United States as of June 2026, with employment types broken down into 7% As Needed, 70% Full Time, 7% Part Time, 3% Temporary, and 13% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $38,531 per year, or $18.5 per hour.
Appointment Scheduler

Appointment Scheduler

Summit Orthopedics

Saint Paul, MN

$18.77 - $23.46/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

Job description

At Summit Orthopedics, we recognize the significance each member of the Summit Family has as they impact one another and our patients on a daily basis. Be part of a patient-first environment that lives into our values of: Compassion, Integrity, Excellence, Collaboration, Stewardship and Innovation and a place where staff members feel respected and find a strong sense of purpose in their roles, contributing to a familial atmosphere characterized by mutual respect and enjoyment.
The Appointment Scheduler will be responsible for registering and scheduling inpatient and outpatient procedures and surgical appointments for patients, clinics, physicians, and staff in a courteous and efficient manner. Customer and quality service are the main objectives.
This is a full-time Appointment Scheduler opportunity based at our Corporate Office in Woodbury, MN. Monday - Friday schedule of 8:30 AM to 5:00 PM (subject to change). This role will also be cross trained in some switchboard and clinic navigator duties in addition to the scheduling role.

  • Serve as the front line of communication to patients by answering incoming phone calls and providing a high level of customer service.
  • Review existing patient personal and insurance information for accuracy and completeness.
  • Register new patients by obtaining personal demographics, insurance information, and verifying insurance eligibility.
  • Search appointment schedules for the physician, location, date, and time that most closely meet the patient's need.
  • Schedule and confirm patient appointments.
  • Work with physician teams and/or triage patient issues to determine the need for same day appointments.
  • Coordinate an interpreter for deaf or non-English speaking patients.
  • Follow all appointment scheduling protocols established by the physician teams.
  • Reschedule all patients that have been scheduled on days that become blocked out.
  • Determine when to initiate communication with other departments/clinic teams/customers to resolve issues.
  • Take and respond to patient complaints regarding appointment scheduling and route all others as appropriate.
  • Identify and communicate errors on patient accounts to appropriate departments or members of management.
  • Perform other related duties and special projects as assigned.

Summit's hiring range for this position is $18.77 to $23.46 per hour The hired candidate may be eligible to receive additional compensation in the form of bonuses, differentials and/or deferred compensation. In addition to our base salary, we offer a comprehensive total rewards package that aligns with our vision of leading a healthy and active lifestyle. This includes medical, dental, vision, disability, life insurance, paid time off and 401(k)/profit sharing retirement plan. If you are hired at Summit, your final base salary compensation will be determined based on factors such as skills, education, experience, and internal equity.
Summit Orthopedics provides the Twin Cities, Greater Minnesota and Western Wisconsin with the full spectrum of orthopedic care including sub-specialty clinics, walk-in care at our Orthopedic Urgent Care clinics, imaging, bracing, therapy, surgery, and post-surgical stays at our Care Suites. Our expert team of physicians, surgeons, physician assistants, certified athletic trainers and therapists are part of the 1200+ employees who partner to provide quality care designed to support a healthier, more active lifestyle.
Summit Orthopedics is committed to providing equal opportunity to all employees and applicants for employment in accordance with all applicable laws and regulations of federal, state and local governing boards and/or agencies.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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