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Appointment Scheduler Jobs (NOW HIRING)

Oliver Ford of Bennington

Appointment scheduler

Bennington, VT · On-site

$16 - $20.25/hr

Service Department Appointment Setter The Service Department Appointment Setter is responsible for scheduling service appointments, maintaining customer communication, and ensuring the service drive ...

Family Health Center

Appointment Scheduler

Chippewa Falls, WI · On-site

$16 - $20.50/hr

Appointment Scheduler The Appointment Scheduler serves as the initial point of contact for patients and customers, both in-person and by telephone, ensuring service delivery aligns with customer ...

Minnesota Urology P.A.

Appointment Scheduler

Woodbury, MN · On-site

$19.60 - $24.50/hr

Appointment Scheduler (Healthcare) - Minnesota Urology Minnesota Urology is hiring an Appointment Scheduler to support patient access and scheduling operations across our clinics. This role is ideal ...

Summit Orthopedics

Appointment Scheduler

Saint Paul, MN · On-site

$18.77 - $23.46/hr

Appointment Scheduler At Summit Orthopedics, we recognize the impact each member of the Summit Family has on one another and on our patients every day. Join a patient-first environment where our ...

Margaret W. Wong & Assoc

Appointment Scheduler

$17 - $21.50/hr

Appointment Scheduler We are looking for a dependable and customer-focused Appointment Scheduler to join our team. This position is responsible for coordinating appointments, assisting customers by ...

CommonSpirit Health

Appointment Scheduler

Omaha, NE · On-site

$14.75 - $18.75/hr

As our Appointment Scheduler you will play a crucial role in patient flow and access to care within our dynamic healthcare environment. This position involves direct interaction with patients ...

Minnesota Urology P.A.

Appointment Scheduler

Robbinsdale, MN · On-site

$18.80 - $23.50/hr

Appointment Scheduler - Minnesota Urology Minnesota Urology is seeking an Appointment Scheduler to support our patient-focused operations and help ensure a seamless experience from the first point of ...

Minnesota Jobs

Appointment Scheduler

Saint Paul, MN · On-site

$19.60 - $24.50/hr

Appointment Scheduler (Healthcare) Minnesota Urology is hiring an Appointment Scheduler to support patient access and scheduling operations across our clinics. This role is ideal for someone who ...

ORA Orthopedics

Appointment Scheduler

Bettendorf, IA · On-site

$14.75 - $18.75/hr

Title: Appointment Scheduler Employment Type: Full-Time, 4 Days/Week Work Hours: Tuesday through Friday, 8:00 am - 5:00 pm City: Bettendorf State: Iowa We care about our employees! We value and ...

Minnesota Urology P.A.

Appointment Scheduler

Saint Paul, MN · On-site

$19.60 - $24.50/hr

Appointment Scheduler (Healthcare) - Minnesota UrologyMinnesota Urology is hiring an Appointment Scheduler to support patient access and scheduling operations across our clinics. This role is ideal ...

Minnesota Urology

Appointment Scheduler

Saint Paul, MN · On-site

$19.60 - $24.50/hr

Appointment Scheduler (Healthcare) - Minnesota Urology Minnesota Urology is hiring an Appointment Scheduler to support patient access and scheduling operations across our clinics. This role is ideal ...

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Appointment Scheduler information

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$12

$18

$26

How much do appointment scheduler jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for appointment scheduler in the United States is $18.52, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.19 per hour, depending on experience, location, and employer.

What does an appointment scheduler do?

An appointment scheduler primarily works in the health care field, providing administrative and scheduling services for a medical facility or physician’s office. As an appointment scheduler in a medical office, your duties include contacting patients about upcoming appointments, directing calls to proper staff members, performing data entry, pulling medical records, and general clerical work. Appointment schedulers also work in marketing positions in other industries such as advertising or finance, scheduling appointments with prospective clients to generate new business. In this role, you may also educate potential clients on products and services, resolve client inquiries and complaints, and perform other administrative duties as needed.

What qualifications do I need to be an appointment scheduler?

To be an appointment scheduler, candidates typically need a high school diploma or equivalent. Strong organizational skills, proficiency with scheduling software or office tools, and good communication abilities are important for success in this role.

What are the key skills and qualifications needed to thrive as an appointment scheduler, and why are they important?

To thrive as an Appointment Scheduler, you need strong organizational skills, attention to detail, and familiarity with scheduling procedures, often supported by a high school diploma or equivalent. Proficiency with scheduling software, electronic medical record (EMR) systems, and office communication tools is typically required. Excellent interpersonal skills, patience, and clear communication help build rapport with clients and coordinate effectively with team members. These abilities are essential for minimizing errors, ensuring smooth operations, and delivering a positive experience for both clients and staff.

What is an appointment scheduler?

Appointment schedulers are professionals responsible for organizing and managing appointments for individuals or organizations, often in healthcare, legal, or business settings. They communicate with clients or patients to book, confirm, or reschedule appointments, ensuring optimal use of the provider's time. Appointment schedulers may use specialized software to track availability, send reminders, and maintain accurate records. Their role is crucial for maintaining efficient workflows and providing a positive client or patient experience.

What are some common challenges faced by appointment schedulers, and how can they be managed effectively?

Appointment Schedulers often face challenges such as managing high call volumes, handling last-minute cancellations or rescheduling requests, and coordinating between multiple providers or departments. Effective communication, strong organizational skills, and familiarity with scheduling software are key to overcoming these challenges. Many organizations provide training and support systems to help new schedulers adapt quickly, and teamwork is essential for handling particularly busy periods or complex scheduling needs.

What is the difference between Appointment Scheduler vs Receptionist?

AspectAppointment SchedulerReceptionist
Primary RoleScheduling and managing appointmentsGreeting visitors, answering calls, and administrative support
Required SkillsCalendar management, organization, communicationCustomer service, communication, multitasking
Work EnvironmentOffice, healthcare, or service settingsFront desk, office, healthcare facilities
Common CertificationsNone required, but familiarity with scheduling software helpfulCustomer service or administrative certifications optional

While both roles involve administrative tasks, an Appointment Scheduler primarily focuses on managing appointments and schedules, whereas a Receptionist handles front desk duties, greeting visitors, and general administrative support. The roles often overlap but serve distinct functions within organizations.

More about Appointment Scheduler jobs
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What are popular job titles related to Appointment Scheduler jobs? For Appointment Scheduler jobs, the most frequently searched job titles are:
Appointment Scheduler jobs near you
Infographic showing various Appointment Scheduler job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $38,531 per year, or $18.5 per hour.

Appointment scheduler

Oliver Ford of Bennington

Bennington, VT • On-site

$16 - $20.25/hr

Other

Posted 14 days ago

Job description

Service Department Appointment Setter

The Service Department Appointment Setter is responsible for scheduling service appointments, maintaining customer communication, and ensuring the service drive remains efficiently booked. This position serves as the first point of contact for many customers and plays a key role in delivering an exceptional ownership experience while supporting service department productivity and customer retention.

Essential Duties and Responsibilities

  • Answer inbound service calls promptly and professionally.
  • Contact customers to schedule recommended maintenance and repair appointments.
  • Follow up on declined services, missed appointments, recalls, and overdue maintenance.
  • Schedule appointments according to technician availability and shop capacity.
  • Verify customer and vehicle information in the dealership management system (Dealertrack, CDK, Reynolds, etc.).
  • Educate customers on maintenance schedules, recalls, warranty coverage, and available service specials.
  • Coordinate loaner vehicles, shuttle service, or pickup and delivery when applicable.
  • Confirm appointments through phone, text, and email.
  • Reschedule appointments when necessary while minimizing disruption to shop workflow.
  • Maintain accurate customer records and appointment notes.
  • Support Service Advisors by providing complete and accurate customer information before arrival.
  • Assist with CSI initiatives by providing outstanding customer service during every interaction.
  • Meet daily outbound call and appointment-setting goals.

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