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Appointment Scheduler Jobs (NOW HIRING)

Saguaro Dermatology

Appointment Scheduler

Phoenix, AZ · On-site

$18.50 - $22/hr

Our Appointment Schedule r your primary responsibility will be to schedule appointments for all practices efficiently and accurately for patients seeking dermatological care. You will work closely ...

AM Electric Enterprises

Appointment Scheduler

Frederick, MD · Remote

$15.25 - $19.50/hr

The Remote Appointment Scheduler will serve as an important point of contact between customers, field personnel, and the company, helping maintain an efficient and well-organized scheduling process.

CommonSpirit Health

Appointment Scheduler

Omaha, NE · On-site

$15.75 - $20/hr

As an Appointment Scheduler, you will be the crucial first point of contact, connecting our patients with the expert care they need, playing a pivotal role in their healthcare journey. Every day, you ...

Summit Orthopedics

Appointment Scheduler

Woodbury, MN · On-site

$18.77 - $23.46/hr

The Appointment Scheduler will be responsible for registering and scheduling inpatient and outpatient procedures and surgical appointments for patients, clinics, physicians, and staff in a courteous ...

ORA Orthopedics

Appointment Scheduler

Bettendorf, IA · On-site

$14.75 - $18.75/hr

Title: Appointment Scheduler Employment Type: Full-Time, 4 Days/Week Work Hours: Tuesday through Friday, 8:00 am - 5:00 pm City: Bettendorf State: Iowa We care about our employees! We value and ...

Minnesota Urology

Appointment Scheduler

Saint Paul, MN · On-site

$19.60 - $24.50/hr

Appointment Scheduler (Healthcare) - Minnesota Urology Minnesota Urology is hiring an Appointment Scheduler to support patient access and scheduling operations across our clinics. This role is ideal ...

Minnesota Urology P.A.

Appointment Scheduler

Woodbury, MN · On-site

$19.60 - $24.50/hr

Appointment Scheduler (Healthcare) - Minnesota UrologyMinnesota Urology is hiring an Appointment Scheduler to support patient access and scheduling operations across our clinics. This role is ideal ...

Summit Orthopedics

Appointment Scheduler

Woodbury, MN · On-site

$18.77 - $23.46/hr

The Appointment Scheduler will be responsible for registering and scheduling inpatient and outpatient procedures and surgical appointments for patients, clinics, physicians, and staff in a courteous ...

CHI Health Clinic

Appointment Scheduler

Omaha, NE · On-site

$16.42 - $23.19/hr

Job Summary and Responsibilities As our Appointment Scheduler, you will be a vital link in our healthcare delivery system, responsible for coordinating patient care by expertly managing the ...

Minnesota Urology P.A.

Appointment Scheduler

Robbinsdale, MN · On-site

$18.80 - $23.50/hr

Appointment Scheduler - Minnesota Urology Minnesota Urology is seeking an Appointment Scheduler to support our patient-focused operations and help ensure a seamless experience from the first point of ...

Summit Orthopedics

Appointment Scheduler

Woodbury, MN · On-site

$18.77 - $23.46/hr

The Appointment Scheduler will be responsible for registering and scheduling inpatient and outpatient procedures and surgical appointments for patients, clinics, physicians, and staff in a courteous ...

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Appointment Scheduler information

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How much do appointment scheduler jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for appointment scheduler in the United States is $18.52, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.19 per hour, depending on experience, location, and employer.

What is an appointment scheduler?

Appointment schedulers are professionals responsible for organizing and managing appointments for individuals or organizations, often in healthcare, legal, or business settings. They communicate with clients or patients to book, confirm, or reschedule appointments, ensuring optimal use of the provider's time. Appointment schedulers may use specialized software to track availability, send reminders, and maintain accurate records. Their role is crucial for maintaining efficient workflows and providing a positive client or patient experience.

What does an appointment scheduler do?

An appointment scheduler primarily works in the health care field, providing administrative and scheduling services for a medical facility or physician’s office. As an appointment scheduler in a medical office, your duties include contacting patients about upcoming appointments, directing calls to proper staff members, performing data entry, pulling medical records, and general clerical work. Appointment schedulers also work in marketing positions in other industries such as advertising or finance, scheduling appointments with prospective clients to generate new business. In this role, you may also educate potential clients on products and services, resolve client inquiries and complaints, and perform other administrative duties as needed.

What are the key skills and qualifications needed to thrive as an appointment scheduler, and why are they important?

To thrive as an Appointment Scheduler, you need strong organizational skills, attention to detail, and familiarity with scheduling procedures, often supported by a high school diploma or equivalent. Proficiency with scheduling software, electronic medical record (EMR) systems, and office communication tools is typically required. Excellent interpersonal skills, patience, and clear communication help build rapport with clients and coordinate effectively with team members. These abilities are essential for minimizing errors, ensuring smooth operations, and delivering a positive experience for both clients and staff.

What are some common challenges faced by appointment schedulers, and how can they be managed effectively?

Appointment Schedulers often face challenges such as managing high call volumes, handling last-minute cancellations or rescheduling requests, and coordinating between multiple providers or departments. Effective communication, strong organizational skills, and familiarity with scheduling software are key to overcoming these challenges. Many organizations provide training and support systems to help new schedulers adapt quickly, and teamwork is essential for handling particularly busy periods or complex scheduling needs.

What is the difference between Appointment Scheduler vs Receptionist?

AspectAppointment SchedulerReceptionist
Primary RoleScheduling and managing appointmentsGreeting visitors, answering calls, and administrative support
Required SkillsCalendar management, organization, communicationCustomer service, communication, multitasking
Work EnvironmentOffice, healthcare, or service settingsFront desk, office, healthcare facilities
Common CertificationsNone required, but familiarity with scheduling software helpfulCustomer service or administrative certifications optional

While both roles involve administrative tasks, an Appointment Scheduler primarily focuses on managing appointments and schedules, whereas a Receptionist handles front desk duties, greeting visitors, and general administrative support. The roles often overlap but serve distinct functions within organizations.

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Appointment Scheduler jobs near you
Infographic showing various Appointment Scheduler job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $38,531 per year, or $18.5 per hour.

Appointment Scheduler

Phoenix, AZ • On-site

Saguaro Dermatology
See more jobs at Saguaro Dermatologyexternal

$18.50 - $22/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Our Appointment Scheduler your primary responsibility will be to schedule appointments for all practices efficiently and accurately for patients seeking dermatological care. You will work closely with providers, staff, and patients to ensure smooth scheduling operations and exceptional patient service.

Schedule: Monday through Friday (Onsite)

What You'll Do:

- Answer incoming calls for all practices (meet weekly call goal)

- Schedule appointments for patients, including initial consultations, follow-up visits, and procedures, using EMR

- Confirm appointments and insurance with patients, providing necessary instructions and information 

- Handle rescheduling or cancellations, accommodating patient needs while managing the office's scheduling requirements 

- Deliver exceptional customer service by handling patient inquiries on appointments, procedures, and office policies with clarity and care

- Ensure patients receive all pre-appointment instructions, such as preparation guidelines for specific procedures or tests 

- Keep patients informed of any changes in appointments, delays, or other relevant information

- Accurately enter and update patient demographics, insurance, appointment details, and medical history in the EMR while ensuring strict compliance with privacy regulations and confidentiality standards. 

Skills and Experience: 

- Previous experience in a healthcare or call center setting is highly preferred

- Knowledge of medical terminology and familiarity with dermatology procedures is desirable

- Professional and empathetic attitude when dealing with patients

- Strong organizational abilities and attention to detail

- Ability to handle a fast-paced environment and manage multiple tasks simultaneously 

Benefits:

- Medical (as low as $68/month), Dental, and Vision Insurance

- Vacation, Sick, and Holiday paid time off

- 401k with Company Match

In support of our mission statement, "Healthier Practices, Healthier Patients," we have a Tobacco Free Environment. We choose NOT to hire tobacco and nicotine users, includes vaping/e-cigarettes.  


Monday through Friday (Onsite)

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