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Appointment Scheduler Jobs in Virginia (NOW HIRING)

Dabella

$21/hr

Schedule appointments for our sales team * Deliver clear, confident pitches about our services and benefits * Track daily activity and leads generated * Participate in team meetings and ongoing ...

Metropawlitan Pet Sitters

Scheduler

Alexandria, VA · On-site

$18 - $22/hr

Scheduler/ Customer Relations Associate About Metropawlitan Petsitters: Metropawlitan Petsitters is a premier dog walking and pet-sitting company dedicated to providing exceptional care for pets in ...

Metropawlitan Pet Sitters

Scheduler

Alexandria, VA · On-site

$18 - $20/hr

Scheduler/ Customer Relations Associate About Metropawlitan Petsitters: Metropawlitan Petsitters is a premier dog walking and pet-sitting company dedicated to providing exceptional care for pets in ...

The US Oncology Network

Telephone Scheduler

Norfolk, VA · On-site

$17.10 - $21.05/hr

Cancel, reschedule and schedule appointments as requested by Patients and Clinical Teams * Monitor scheduling voice mail and contact patients for scheduling * Direct responsibility for scheduling for ...

Imh

$19.29 - $25.61/hr

Schedules and pre-registers patients for appointments, outpatient visits, procedures, and other appointments captured by the department. Complete any administrative work that goes along with ...

CWI

Receptionist/Appointment Setter

Ashland, VA · On-site

$35K - $55K/yr

Proactively make 8-10 outbound calls per hour with the primary objective of scheduling sales appointments. * Utilize the CRM system to record and manage customer information, appointments, calls, and ...

Camping World

Receptionist/Appointment Setter

Ashland, VA · On-site

$35K - $55K/yr

Proactively make 8-10 outbound calls per hour with the primary objective of scheduling sales appointments. * Utilize the CRM system to record and manage customer information, appointments, calls, and ...

Casey Chevrolet

Appointment Coordinator

Newport News, VA · On-site

$16/hr

The Appointment Coordinator is responsible for scheduling and managing service appointments for customers at our dealership. This role requires excellent communication and organizational skills, as ...

Casey Toyota

Appointment Coordinator

Williamsburg, VA · On-site

$16/hr

The Appointment Coordinator is responsible for scheduling and managing service appointments for customers at our dealership. This role requires excellent communication and organizational skills, as ...

Casey Chevrolet

Appointment Coordinator

Newport News, VA · On-site

$16/hr

The Appointment Coordinator is responsible for scheduling and managing service appointments for customers at our dealership. This role requires excellent communication and organizational skills, as ...

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All JobsAppointment Scheduler JobsAppointment Scheduler Jobs in Virginia

Appointment Scheduler information

See Virginia salary details

$12

$18

$25

How much do appointment scheduler jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for appointment scheduler in Virginia is $18.37, according to ZipRecruiter salary data. Most workers in this role earn between $15.72 and $20.00 per hour, depending on experience, location, and employer.

What is an appointment scheduler?

Appointment schedulers are professionals responsible for organizing and managing appointments for individuals or organizations, often in healthcare, legal, or business settings. They communicate with clients or patients to book, confirm, or reschedule appointments, ensuring optimal use of the provider's time. Appointment schedulers may use specialized software to track availability, send reminders, and maintain accurate records. Their role is crucial for maintaining efficient workflows and providing a positive client or patient experience.

What does an appointment scheduler do?

An appointment scheduler primarily works in the health care field, providing administrative and scheduling services for a medical facility or physician’s office. As an appointment scheduler in a medical office, your duties include contacting patients about upcoming appointments, directing calls to proper staff members, performing data entry, pulling medical records, and general clerical work. Appointment schedulers also work in marketing positions in other industries such as advertising or finance, scheduling appointments with prospective clients to generate new business. In this role, you may also educate potential clients on products and services, resolve client inquiries and complaints, and perform other administrative duties as needed.

What are the key skills and qualifications needed to thrive as an appointment scheduler, and why are they important?

To thrive as an Appointment Scheduler, you need strong organizational skills, attention to detail, and familiarity with scheduling procedures, often supported by a high school diploma or equivalent. Proficiency with scheduling software, electronic medical record (EMR) systems, and office communication tools is typically required. Excellent interpersonal skills, patience, and clear communication help build rapport with clients and coordinate effectively with team members. These abilities are essential for minimizing errors, ensuring smooth operations, and delivering a positive experience for both clients and staff.

What are some common challenges faced by appointment schedulers, and how can they be managed effectively?

Appointment Schedulers often face challenges such as managing high call volumes, handling last-minute cancellations or rescheduling requests, and coordinating between multiple providers or departments. Effective communication, strong organizational skills, and familiarity with scheduling software are key to overcoming these challenges. Many organizations provide training and support systems to help new schedulers adapt quickly, and teamwork is essential for handling particularly busy periods or complex scheduling needs.

What is the difference between Appointment Scheduler vs Receptionist?

AspectAppointment SchedulerReceptionist
Primary RoleScheduling and managing appointmentsGreeting visitors, answering calls, and administrative support
Required SkillsCalendar management, organization, communicationCustomer service, communication, multitasking
Work EnvironmentOffice, healthcare, or service settingsFront desk, office, healthcare facilities
Common CertificationsNone required, but familiarity with scheduling software helpfulCustomer service or administrative certifications optional

While both roles involve administrative tasks, an Appointment Scheduler primarily focuses on managing appointments and schedules, whereas a Receptionist handles front desk duties, greeting visitors, and general administrative support. The roles often overlap but serve distinct functions within organizations.

More about Appointment Scheduler jobs

What are the most commonly searched types of Appointment Scheduler jobs in Virginia?

The most popular types of Appointment Scheduler jobs in Virginia are:

What are popular job titles related to Appointment Scheduler jobs in Virginia?

For Appointment Scheduler jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Appointment Scheduler jobs in Virginia look for?

The top searched job categories for Appointment Scheduler jobs in Virginia are:

What cities in Virginia are hiring for Appointment Scheduler jobs?

Cities in Virginia with the most Appointment Scheduler job openings:

What are popular job titles related to Appointment Scheduler jobs in VA?

For Appointment Scheduler jobs in VA, the most frequently searched job titles are:

Appointment Scheduler jobs near you
Infographic showing various Appointment Scheduler job openings in Virginia as of August 2026, with employment types broken down into 94% Full Time, and 6% Part Time. Highlights an 100% In-person job distribution, with an average salary of $38,201 per year, or $18.4 per hour.

Appointment Scheduler

Chesapeake Regional Healthcare

Chesapeake, VA • On-site

$14.50 - $18.25/hr

Full-time

Posted 22 days ago

Chesapeake Regional Healthcare rating

6.9

Company rating: 6.9 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

Job description

Under direct and indirect supervision of Appointment Scheduling Supervisor and C.E.O., accurately and efficiently schedule all MRI, CT and ultrasound patient appointments. Professionally and politely communicate and accommodate referring physician and patient scheduling requests. Assist with all other office and clerical duties as needed.
Major Job Functions
  • Schedule MRI, CT, Ultrasound and X-Ray exams according to scheduling guidelines and prescreening procedures to assure patient safety and readiness for scanning process via phone calls and faxes.
  • Review all scheduled patient appointments to ensure they are scheduled correctly, correct time allotted and correct scanner chosen.
  • Accurately input correct patient registration information.
  • Review and call patients from "To Be Scheduled" file on on-going basis to ensure optimum usage of all modalities.
  • Monitor faxed appointment requests on an on-going basis, enter into RIS scheduling and contact appropriate source to complete appointment scheduling process.
  • Monitor all modality schedules on an on-going basis and fill all openings in an efficient manner to ensure maximum scanner usage and maintain patient flow.
  • Assist with incoming phone calls as necessary and transfer appropriately.
  • Coordinate patient transportation when necessary.
  • Ensure all pertinent previous exams, studies, films and reports are present prior to or at the time of scheduled exam.

Qualifications
  • High School Diploma
  • Previous healthcare experience preferred, with courses in medical terminology preferred
  • Ability to operate copier, FAX machine, and computer
  • Must have excellent organizational, communication and interpersonal skills
  • Ability to set priorities and manage varying workload

Specifications
  • Must be able to remain calm in stressful situations. Must display courtesy and empathy toward co-workers and physicians. Must be able to make sound judgments and execute the appropriate actions based on the needs of the knowledge of departmental policies and procedures.
  • Must be discrete with confidential information and abide by cotp0rate HIPAA policies.
  • Must be able to move about freely. Sits, stands, walks intermittently during the day.
  • Must possess sufficient visual and auditory acuity, and manual dexterity to perform task.
  • Must attend mandatory practice training and departmental requirements annually.
  • Works in a clean, well lit medical facility. Subject to electrical, chemical, magnetic and radiant energy hazards. Exposure to infectious disease and lifting hazards. Must stoop and bend in course of job performance.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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