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Medical Appointment Scheduler Jobs (NOW HIRING)

Advanced Dermatology

Medical Appointment Scheduler

Commack, NY · On-site

$17 - $20.50/hr

C is seeking a Full-Time Medical Appointment Scheduler to join our Call Center team in Commack. As a call center professional, you play a key role in representing the organization and practices with ...

Advanced Dermatology

Medical Appointment Scheduler

Commack, NY · On-site

$17 - $20.50/hr

C is seeking a Full-Time Medical Appointment Scheduler to join our Call Center team in Commack. As a call center professional, you play a key role in representing the organization and practices with ...

PRISM Vision Group

Medical Appointment Scheduler

Fairfax, VA · On-site

$17 - $20.25/hr

Medical Appointment Scheduler Are you looking for an exciting career and not just a job in the Medical field? Virginia Cancer Specialists, affiliated with McKesson Specialty Health and US Oncology, a ...

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Medical Appointment Scheduler information

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How much do medical appointment scheduler jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for medical appointment scheduler in the United States is $17.76, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $18.99 per hour, depending on experience, location, and employer.

What does a medical appointment scheduler do?

As a medical appointment scheduler, your job is to manage the schedule for new and existing patients to ensure they receive the health care they need. To accomplish this, you process digital requests, complete appointment forms, make requests for medical records, and coordinate as required with a hospital. You may perform general office duties as well. Medical appointment schedulers also add information to databases, update and purge databases as necessary, respond to inquiries about policies and procedures, help train new employees, and ensure special equipment or supplies are available as needed. In rare cases, you may have to contact other service providers to transfer patients. This usually happens when a specialized doctor like a surgeon doesn't have enough time to provide a patient with the care they need.

What does a medical appointment scheduler do?

A Medical Appointment Scheduler is responsible for coordinating and managing patient appointments in healthcare facilities such as hospitals, clinics, or doctors’ offices. Their main duties include answering phones, scheduling appointments, verifying patient information, and sometimes handling insurance details. They serve as a key point of contact between patients and healthcare providers, ensuring that schedules are efficiently managed and that patients receive timely care. Attention to detail, strong communication skills, and proficiency with scheduling software are important for this role.

What are the key skills and qualifications needed to thrive as a medical appointment scheduler, and why are they important?

To thrive as a Medical Appointment Scheduler, you need strong organizational abilities, attention to detail, and familiarity with healthcare scheduling protocols, often supported by a high school diploma or equivalent. Proficiency with electronic scheduling systems, medical office software, and sometimes electronic health records (EHR) is typically required. Excellent communication, customer service, and problem-solving skills help you handle patient inquiries and coordinate effectively with medical staff. These skills and qualities ensure efficient scheduling, minimize errors, and contribute to a positive patient experience in healthcare settings.

What are some common challenges faced by medical appointment schedulers, and how can they be effectively managed?

Medical Appointment Schedulers often encounter challenges such as managing high call volumes, handling last-minute cancellations, and accommodating urgent patient needs while maintaining an efficient schedule. Effective time management, strong communication skills, and familiarity with scheduling software can help address these challenges. Additionally, collaborating closely with healthcare providers and administrative staff ensures patient appointments are prioritized appropriately and the clinic runs smoothly.

What is the difference between Medical Appointment Scheduler vs Medical Receptionist?

AspectMedical Appointment SchedulerMedical Receptionist
CredentialsHigh school diploma; optional certification in scheduling or healthcare administrationHigh school diploma; often customer service or healthcare-related training
Work EnvironmentHealthcare offices, clinics, hospitalsFront desk of healthcare facilities, clinics, hospitals
Primary ResponsibilitiesScheduling patient appointments, managing calendarsGreeting patients, answering calls, administrative tasks
Industry UsageCommonly used in healthcare settings for appointment managementUsed broadly in healthcare for front desk operations

The Medical Appointment Scheduler primarily focuses on managing patient schedules and appointment logistics, while the Medical Receptionist handles front desk duties, including greeting patients and administrative support. Both roles are essential in healthcare settings but differ in scope and daily tasks.

How do I become a medical appointment scheduler?

To become a medical appointment scheduler, typically you need a high school diploma or equivalent and strong organizational and communication skills. Experience with scheduling software or electronic health records (EHR) systems is often preferred, and some employers may require basic knowledge of medical terminology or customer service experience.
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Medical Appointment Scheduler jobs near you
Infographic showing various Medical Appointment Scheduler job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $36,932 per year, or $17.8 per hour.

Medical Appointment Scheduler

Confident Staff Solutions

Atlanta, GA • On-site

$15.75 - $19/hr

Other

Re-posted 28 days ago

Job description

About the job Medical Appointment Scheduler
Position: Medical Appointment Scheduler
Company Overview:
Confident Staff Solutions is a leading staffing agency that provides healthcare facilities with highly qualified and skilled professionals. We are currently seeking a motivated and organized individual to join our team as a Medical Appointment Scheduler.
Job Summary:
As a Medical Appointment Scheduler, you will be responsible for managing and scheduling appointments for patients at the healthcare facility. You will work closely with healthcare providers and patients to ensure that appointments are scheduled efficiently and accurately.
Key Responsibilities:
- Scheduling outbound medical appointments for patients
- Engaging with health plan members through outbound calls
- Scheduling In-Home Health Evaluations, and answering member questions
- Arrange and coordinate the scheduling of the evaluations
- Answer member questions and provide support
Additional Details:
Outbound calls will be made using a cloud-based calling software system.
Qualifications:
- High school diploma or equivalent required
- Previous experience in a medical office or scheduling role preferred
- Strong organizational and time-management skills
- Excellent communication and customer service skills
- Ability to multitask and prioritize in a fast-paced environment
- Knowledge of medical terminology and insurance verification is a plus
- Proficient in computer skills and experience using scheduling software
- Ability to maintain confidentiality and adhere to HIPAA guidelines
For immediate consideration, please email careers@confidentcallers.com.
www.confidentcallers.com

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