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Medical Office Scheduler Jobs (NOW HIRING)

NORTHSIDE FORSYTH INTERNAL MEDICINE & GERIATRICS

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MEDICAL OFFICE SCHEDULER

Cumming, GA · On-site

$17 - $18/hr

PRIVATELY OWNED MEDICAL OFFICE located on the Northside Hospital campus in Cumming, GA 30041. We ... scheduling, insurance verifications, and cross-training with the front desk when needed. This ...

HOPCo

Medical Office Scheduler

Phoenix, AZ · On-site

$16 - $19/hr

Knowledge of medical terminology and insurance plans. Essential Functions * Schedule clinic appointments including consultations and follow-up visits, utilizing the EMR and scheduling tool. * Collect ...

NORTHSIDE FORSYTH INTERNAL MEDICINE & GERIATRICS

Be Seen First

MEDICAL OFFICE SCHEDULER

Cumming, GA · On-site

$17 - $18/hr

PRIVATELY OWNED MEDICAL OFFICE located on the Northside Hospital campus in Cumming, GA 30041. We ... scheduling, insurance verifications, and cross-training with the front desk when needed. This ...

HOPCo

Medical Office Scheduler

Flagstaff, AZ · On-site

$15.25 - $18/hr

Knowledge of medical terminology and insurance plans. Essential Functions * Schedule clinic appointments including consultations and follow-up visits, utilizing the EMR and scheduling tool. * Collect ...

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Medical Office Scheduler information

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How much do medical office scheduler jobs pay per hour?

As of Jul 29, 2026, the average hourly pay for medical office scheduler in the United States is $17.77, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $18.99 per hour, depending on experience, location, and employer.

What does a medical scheduler do?

A medical office scheduler is responsible for organizing and managing patient appointments, coordinating with healthcare providers, and maintaining scheduling systems. They often use electronic health record (EHR) software and require strong organizational and communication skills to ensure efficient clinic operations.

How can I become a medical scheduler?

To become a medical scheduler, typically you need a high school diploma or equivalent, strong organizational and communication skills, and experience with scheduling software or electronic health records. Some employers may prefer candidates with healthcare or administrative experience and relevant certifications such as medical office administration training.

What does a Medical Office Scheduler do?

A Medical Office Scheduler is responsible for managing patient appointments, coordinating schedules for healthcare providers, and ensuring efficient use of clinic resources. They handle phone calls, verify patient information, and may assist with insurance verification and patient reminders. Their work helps maintain a smooth workflow in medical offices and ensures patients receive timely care. Medical Office Schedulers need strong organizational and communication skills to successfully juggle multiple tasks in a fast-paced environment.

Is it hard to be a medical scheduler?

Being a medical office scheduler involves managing appointment schedules, coordinating with healthcare providers, and using scheduling software, which requires organizational skills and attention to detail. The job can be routine but may involve handling urgent changes and patient inquiries, making efficiency and communication important. Overall, it is manageable with proper training and experience.

What is the difference between Medical Office Scheduler vs Medical Receptionist?

AspectMedical Office SchedulerMedical Receptionist
Primary RoleScheduling patient appointments, managing calendarsGreeting patients, answering calls, check-in/out
CredentialsTypically no formal certification requiredOften requires high school diploma or equivalent
Work EnvironmentFront office, administrative setting in clinics or hospitalsFront desk, patient check-in area in healthcare facilities
Common TasksAppointment scheduling, coordinating provider calendarsPatient reception, data entry, insurance verification

While both roles are vital in healthcare settings, Medical Office Schedulers focus primarily on managing appointment schedules and provider calendars, whereas Medical Receptionists handle patient check-in, greeting, and administrative support. Understanding these differences helps clarify job expectations and required skills in healthcare front-office roles.

What are some common challenges faced by Medical Office Schedulers, and how can they effectively manage them?

Medical Office Schedulers often face challenges such as last-minute appointment changes, managing high call volumes, and coordinating between patients and multiple healthcare providers. To effectively manage these challenges, strong organizational skills and the ability to prioritize tasks are essential. Utilizing scheduling software, maintaining clear communication with both patients and medical staff, and developing proactive problem-solving strategies can help minimize disruptions and ensure a smooth workflow within the office.

How much do medical schedulers make in the US?

Medical office schedulers in the US typically earn between $30,000 and $45,000 annually, depending on experience, location, and employer. Entry-level positions may start lower, while experienced schedulers or those in specialized healthcare settings can earn higher wages. Skills in scheduling software and strong organizational abilities are often valued in this role.

What are the key skills and qualifications needed to thrive as a Medical Office Scheduler, and why are they important?

To thrive as a Medical Office Scheduler, you need strong organizational abilities, attention to detail, and familiarity with medical terminology, often supported by a high school diploma or equivalent. Proficiency with electronic scheduling software, medical records systems, and office productivity tools is typically required. Excellent communication, multitasking, and problem-solving skills help you interact effectively with patients and healthcare staff. These skills ensure efficient appointment management, minimize scheduling errors, and contribute to smooth medical office operations.
More about Medical Office Scheduler jobs
What cities are hiring for Medical Office Scheduler jobs? Cities with the most Medical Office Scheduler job openings:
Who are the top companies hiring for Medical Office Scheduler jobs? The top employers for Medical Office Scheduler jobs are:
What states have the most Medical Office Scheduler jobs? States with the most job openings for Medical Office Scheduler jobs include:
What are popular job titles related to Medical Office Scheduler jobs? For Medical Office Scheduler jobs, the most frequently searched job titles are:
Medical Office Scheduler jobs near you
Infographic showing various Medical Office Scheduler job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 14% Part Time, and 7% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $36,966 per year, or $17.8 per hour.

Medical Office Scheduler

Southeast Orthopedic Specialists

Jacksonville, FL • On-site

$14.75 - $17.50/hr

Part-time

Re-posted 16 days ago

Southeast Orthopedic Specialists rating

3.4

Company rating: 3.4 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Job description

Join Our Team: If you are passionate about healthcare and enjoy working in a dynamic environment, we want to hear from you! Southeast Orthopedic Specialists offers competitive compensation and benefits, as well as opportunities for professional development and growth. Join us in making a difference in the lives of our patients every day.

Established in 2001, Southeast Orthopedic Specialists is a regional leader in orthopedic medicine. We are dedicated to growing with our patients. Our reach will continue to expand to meet the needs of all patients, present and future. It is our wish to make industry-leading five-star orthopedic care accessible to as many people as possible.

As Southeast Orthopedic Specialists continues to grow, we are looking for a Medical Office Scheduler in our Corporate Headquarters. Please see below for the functions and requirements for this position. 

ESSENTIAL FUNCTIONS

  • Schedule clinic appointments including consultations, and follow-up visits, utilizing practice’s CPS/GE Centricity, and the Scheduling Assistant tool. Collect all pertinent demographic, insurance, and medical information and enter into CPS.
  • Obtain patient demographic information and insurance eligibility; updates and confirms necessary information to allow processing of claims to insurance plans.
  • Utilizes templates, scheduling assistant, and referral system to schedule patient appointments.
  • Confirm patient is eligible with insurance plan at the time appointment is scheduled.
  • Successfully processes referrals through the referral system, contact patients to schedule appointment and import referrals/documents to patients’ chart.
  • Answer and resolve all incoming calls and requests in a timely, accurate manner. Communicate with the director and/or supervisor about potential patient concerns. Triage and relay necessary messages to appropriate staff member.
  • Facilitate communication with referring providers to ensure patient is prepared for activation upon arrival of their appointment.
  • Participates in the daily operations of the processing patient appointment requests as a team, alongside the referral coordinator team members to enhance the patient experience and patient delight.
  • Ensure strict confidentiality of all health records, member information and meet HIPAA guidelines.
  • Other duties as assigned.

EDUCATION

  • High school diploma/GED or equivalent working knowledge preferred.

EXPERIENCE

  • Minimum two years’ experience in the healthcare field is required and previous call center experience is preferred.
  • Excellent organizational skills and strong customer service orientation are required with strong background with computers and data entry.
  • Working knowledge of Centricity Practice Management is a plus.

    KNOWLEDGE

    • Knowledge of medical terminology, ICD and CPT.
    • Federal, state and HIPAA privacy regulations.
    • Knowledge of scheduling patients in a clinic/medical practice setting.

    SKILLS

    • Effective verbal and written communication skills.
    • Strong interpersonal, written and oral communications skills.
    • Demonstrates outstanding customer service skills, communicates well and utilizes excellent listening skills and telephone etiquette.
    • Excellent interpersonal skills (tact, discretion and courtesy necessary to interact cordially and effectively at all times).
    • Represent Southeast Orthopedic Specialists in a professional manner related to appearance, communication and the maintenance of patient confidentiality.

    ABILITIES

    • Ability to multi-task in a fast-paced environment.
    • Ability to understand patient demographic information and determine insurance eligibility.
    • Ability to have consistent attendance and punctuality.
    • Ability to effectively incorporate the use of technology into day-to-day tasks (Outlook, Microsoft Office Suite, CPS/GE Centricity and Scheduling Assistant).
    • Ability to communicate effectively and compassionately with patients, co-workers, management, and providers.

    ENVIRONMENTAL WORKING CONDITIONS

    • Normal office environment.

    PHYSICAL/MENTAL DEMANDS

    • Requires sitting and standing associated with a normal office environment.
    • Combination of bending, lifting, and transferring activities.
    • Manual dexterity using a calculator and computer keyboard.

    ORGANIZATIONAL REQUIREMENTS

    • HOPCo Mission, Vision and Values must be read and signed.

    #SOS

    What Southeast Orthopedic Specialists employees say

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