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Medical Office Scheduler Jobs (NOW HIRING)

HOPCo

Medical Office Scheduler II

Phoenix, AZ · On-site

$16 - $19/hr

Knowledge of medical terminology and insurance plans. Essential Functions * Schedule clinic appointments including consultations and follow-up visits, utilizing the EMR and scheduling tool. * Collect ...

HOPCo

Medical Office Scheduler I

Phoenix, AZ · On-site

$16 - $19/hr

Knowledge of medical terminology and insurance plans. Essential Functions * Schedule clinic appointments including consultations and follow-up visits, utilizing the EMR and scheduling tool. * Collect ...

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How much do medical office scheduler jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for medical office scheduler in the United States is $17.77, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $18.99 per hour, depending on experience, location, and employer.

What does a medical office scheduler do?

A Medical Office Scheduler is responsible for managing patient appointments, coordinating schedules for healthcare providers, and ensuring efficient use of clinic resources. They handle phone calls, verify patient information, and may assist with insurance verification and patient reminders. Their work helps maintain a smooth workflow in medical offices and ensures patients receive timely care. Medical Office Schedulers need strong organizational and communication skills to successfully juggle multiple tasks in a fast-paced environment.

What are the key skills and qualifications needed to thrive as a medical office scheduler?

To thrive as a Medical Office Scheduler, you need strong organizational abilities, attention to detail, and familiarity with medical terminology, often supported by a high school diploma or equivalent. Proficiency with electronic scheduling software, medical records systems, and office productivity tools is typically required. Excellent communication, multitasking, and problem-solving skills help you interact effectively with patients and healthcare staff. These skills ensure efficient appointment management, minimize scheduling errors, and contribute to smooth medical office operations.

What are some common challenges faced by medical office schedulers, and how can they effectively manage them?

Medical Office Schedulers often face challenges such as last-minute appointment changes, managing high call volumes, and coordinating between patients and multiple healthcare providers. To effectively manage these challenges, strong organizational skills and the ability to prioritize tasks are essential. Utilizing scheduling software, maintaining clear communication with both patients and medical staff, and developing proactive problem-solving strategies can help minimize disruptions and ensure a smooth workflow within the office.

What is the difference between Medical Office Scheduler vs Medical Receptionist?

AspectMedical Office SchedulerMedical Receptionist
Primary RoleScheduling patient appointments, managing calendarsGreeting patients, answering calls, check-in/out
CredentialsTypically no formal certification requiredOften requires high school diploma or equivalent
Work EnvironmentFront office, administrative setting in clinics or hospitalsFront desk, patient check-in area in healthcare facilities
Common TasksAppointment scheduling, coordinating provider calendarsPatient reception, data entry, insurance verification

While both roles are vital in healthcare settings, Medical Office Schedulers focus primarily on managing appointment schedules and provider calendars, whereas Medical Receptionists handle patient check-in, greeting, and administrative support. Understanding these differences helps clarify job expectations and required skills in healthcare front-office roles.

How do I become a medical office scheduler?

To become a medical office scheduler, candidates typically need a high school diploma or equivalent and should have strong organizational and communication skills. Experience with scheduling software or electronic health records (EHR) systems is often preferred, and some positions may require familiarity with medical terminology. Certification is not usually mandatory but can enhance job prospects.

How much do medical office schedulers make in the US?

Medical office schedulers in the US typically earn a median annual salary of around $35,000 to $45,000. Salaries can vary based on experience, location, and the size of the healthcare facility, with some earning higher with additional certifications or specialized skills.

Is it hard to be a medical office scheduler?

Being a medical office scheduler involves managing appointments, coordinating with healthcare providers, and using scheduling software, which requires organizational skills and attention to detail. The job can be routine but may involve handling high-pressure situations during busy times or emergencies.
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What states have the most Medical Office Scheduler jobs?

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Medical Office Scheduler jobs near you
Infographic showing various Medical Office Scheduler job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $36,966 per year, or $17.8 per hour.

Med Office Scheduler I

Orthopedic Center of Florida

Fort Myers, FL • On-site

$14.75 - $17.25/hr

Full-time

Re-posted yesterday

Job description

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:
Maintain coverage of the phones between the hours of 8:00 am and 5:00 pm Monday to Friday.
• Schedule clinic appointments including consultations and follow-up visits, utilizing the EMR and scheduling tool.
• Collect all pertinent demographic information, insurance information, and medical information.
• Utilizes scheduling tools and a referral system to schedule patient appointments.
• Confirm patient is eligible with insurance plan at the time the appointment is scheduled.
• Utilized referral system to process referral, contact the patient to schedule appointment and import referral/documents into patient's chart.
• Call and resolve all outbound calls and requests in a timely and accurate manner.
• Back up to Answer and resolve all incoming calls and requests in a timely and accurate manner.
• Communicate with supervisor and/or leads about potential patient concerns.
• Triage and relay necessary messages to appropriate staff members.
• Participates in the daily operations of processing the patient appointment requests as a team alongside the pre-registration team.
• Ensure strict confidentiality of all health records and member information.
• Meets HIPAA guidelines.
• Other duties assigned
QUALIFICATIONS
Education: High school diploma or equivalent
Certification/Licensure: Not required
Skills:
  • Medical Terminology
  • Basic typing and keyboarding skills
  • Strong organizational and interpersonal sills
  • Experience with customer service
  • Familiarity with computers and other office equipment
  • Ability to maintain confidentiality of sensitive information
  • Ability to prioritize responsibilities
  • Must be able to act calmly and effectively in busy or stressful situations
  • Knowledge of insurance plans and procedures
  • Requires adherence to all policies and procedures, including standards for safety, attendance, punctuality and personal appearance.
  • Must be able to establish and maintain effective working relationships with managers and peers.

Physical Requirements:
Requires occasional lifting up to 25 pounds unassisted. Requires frequent bending, reaching and repetitive hand movements, standing, walking, squatting and sitting.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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