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Medical Appointment Scheduler Jobs (NOW HIRING)

FLORIDA PHYSICIAN SPECIALISTS LLC

Scheduler

Jacksonville, FL

$15.25 - $18.50/hr

The Medical Appointment Scheduler/Operator will be responsible for answering the phone and working with patients in person to schedule medical appointments, in addition to directing patient calls and ...

McIver Urological Clinic

Scheduler

Jacksonville, FL · On-site

$15.25 - $18.50/hr

The Medical Appointment Scheduler/Operator will be responsible for answering the phone and working with patients in person to schedule medical appointments, in addition to directing patient calls and ...

Opengate, Inc.

Medical Appointment Liaison

Somers, NY · On-site

$19.25 - $20.25/hr

When the medical appointment schedule allows, the Medical Appointment Liaison may be assigned general DSP duties to support program needs and maintain continuity of care This position is located at ...

CommonSpirit Health

Appointment Scheduler

Omaha, NE · On-site

$14.75 - $18.75/hr

This position involves direct interaction with patients, ensuring timely scheduling for medical procedures, tests, and physician appointments. You will be instrumental in managing the patient journey ...

Minnesota Urology P.A.

Appointment Scheduler

Woodbury, MN · On-site

$19.60 - $24.50/hr

Appointment Scheduler (Healthcare) - Minnesota Urology Minnesota Urology is hiring an Appointment ... Benefits Minnesota Urology offers a competitive benefits package that includes medical, dental, and ...

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Medical Appointment Scheduler information

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How much do medical appointment scheduler jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for medical appointment scheduler in the United States is $17.76, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $18.99 per hour, depending on experience, location, and employer.

How much do medical appointment schedulers make in the US?

Medical appointment schedulers in the US typically earn a median annual salary of around $35,000 to $45,000. Salaries can vary based on experience, location, and the healthcare setting, with some earning higher wages in urban areas or specialized practices.

What does a medical appointment scheduler do?

As a medical appointment scheduler, your job is to manage the schedule for new and existing patients to ensure they receive the health care they need. To accomplish this, you process digital requests, complete appointment forms, make requests for medical records, and coordinate as required with a hospital. You may perform general office duties as well. Medical appointment schedulers also add information to databases, update and purge databases as necessary, respond to inquiries about policies and procedures, help train new employees, and ensure special equipment or supplies are available as needed. In rare cases, you may have to contact other service providers to transfer patients. This usually happens when a specialized doctor like a surgeon doesn't have enough time to provide a patient with the care they need.

What does a medical appointment scheduler do?

A Medical Appointment Scheduler is responsible for coordinating and managing patient appointments in healthcare facilities such as hospitals, clinics, or doctors’ offices. Their main duties include answering phones, scheduling appointments, verifying patient information, and sometimes handling insurance details. They serve as a key point of contact between patients and healthcare providers, ensuring that schedules are efficiently managed and that patients receive timely care. Attention to detail, strong communication skills, and proficiency with scheduling software are important for this role.

What is the difference between Medical Appointment Scheduler vs Medical Receptionist?

AspectMedical Appointment SchedulerMedical Receptionist
CredentialsHigh school diploma; optional certification in scheduling or healthcare administrationHigh school diploma; often customer service or healthcare-related training
Work EnvironmentHealthcare offices, clinics, hospitalsFront desk of healthcare facilities, clinics, hospitals
Primary ResponsibilitiesScheduling patient appointments, managing calendarsGreeting patients, answering calls, administrative tasks
Industry UsageCommonly used in healthcare settings for appointment managementUsed broadly in healthcare for front desk operations

The Medical Appointment Scheduler primarily focuses on managing patient schedules and appointment logistics, while the Medical Receptionist handles front desk duties, including greeting patients and administrative support. Both roles are essential in healthcare settings but differ in scope and daily tasks.

What are some common challenges faced by medical appointment schedulers, and how can they be effectively managed?

Medical Appointment Schedulers often encounter challenges such as managing high call volumes, handling last-minute cancellations, and accommodating urgent patient needs while maintaining an efficient schedule. Effective time management, strong communication skills, and familiarity with scheduling software can help address these challenges. Additionally, collaborating closely with healthcare providers and administrative staff ensures patient appointments are prioritized appropriately and the clinic runs smoothly.

How do I become a medical appointment scheduler?

To become a medical appointment scheduler, typically you need a high school diploma or equivalent and strong organizational and communication skills. Some employers may prefer experience with scheduling software or healthcare environments, and on-the-job training is common. Certification is not usually required but can enhance job prospects.

What are the key skills and qualifications needed to thrive as a medical appointment scheduler, and why are they important?

To thrive as a Medical Appointment Scheduler, you need strong organizational abilities, attention to detail, and familiarity with healthcare scheduling protocols, often supported by a high school diploma or equivalent. Proficiency with electronic scheduling systems, medical office software, and sometimes electronic health records (EHR) is typically required. Excellent communication, customer service, and problem-solving skills help you handle patient inquiries and coordinate effectively with medical staff. These skills and qualities ensure efficient scheduling, minimize errors, and contribute to a positive patient experience in healthcare settings.
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Medical Appointment Scheduler jobs near you
Infographic showing various Medical Appointment Scheduler job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $36,932 per year, or $17.8 per hour.

Medical Appointment Scheduler/Operator

McIver Urological Clinic

Jacksonville, FL • On-site

$15.25 - $18.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 10 days ago

Job description

Job Type
Full-time
Description
Florida Physician Specialists has an immediate opening for a Medical Appointment Scheduler/Operators in our McIver Clinic division, located on Lomax Street in Jacksonville, FL. If you are a punctual, reliable and enthusiastic person, we want to hear from you!
The Medical Appointment Scheduler/Operator will be responsible for answering the phone and working with patients in person to schedule medical appointments, in addition to directing patient calls and taking messages using a multi-line telephone system. This is a fast paced, busy urology practice with over 13 providers and 5 locations.
These are full time positions with benefits including medical, dental, vision, and 401K retirement plan.
Schedule: Monday-Friday, 8:00am - 5:00pm
Essential Functions:
  • Answer high volume incoming calls to coordinate and schedule patient appointments
  • Greet incoming patients and schedule or reschedule appointments
  • Collect patient personal data and insurance information
  • Make calls to reschedule appointments when necessary
  • Answer questions and provide other information as requested
  • Direct calls to other departments and relay necessary messages to staff.
  • Maintain the strictest patient confidentiality and adhere to HIPAA guidelines.

Benefits:
  • 401(k)
  • 401(k) matching
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Disability insurance
  • Employee assistance program
  • Flexible spending accounts
  • Health savings accounts
  • Life insurance
  • Paid time off

Schedule:
  • 8 hour shift
  • Monday to Friday
  • No weekends

Requirements
Ideal candidates for this position will have:
  • Prior customer service experience in a healthcare setting
  • Prior scheduling experience in a medical office setting
  • Ability to consistently deliver excellent customer service with a patient-care focus
  • Excellent communications skills, both verbally and in writing
  • Ability to handle sensitive and confidential information
  • Computer proficiency
  • High School Diploma or equivalent (required)

Experience:
  • Medical Office: 1+ years (Required)
  • Customer Service: 1+ years (Required)
  • Computer Skills: 3+ years (Preferred)

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