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Medical Appointment Scheduler Jobs (NOW HIRING)

Eden Senior Care

Appointment Scheduler / CNA

Kingston, PA · On-site

$23/hr

Serve as the Appointment Scheduler, coordinating and scheduling residents' medical appointments and arranging transportation in a timely and efficient manner. * Maintain an active Certified Nursing ...

Opengate Inc

Medical Appointment Liaison

Somers, NY · On-site

$19.25 - $20.25/hr

When the medical appointment schedule allows, the Medical Appointment Liaison may be assigned general DSP duties to support program needs and maintain continuity of care This position is located at ...

Summit Orthopedics

Appointment Scheduler

Saint Paul, MN · On-site

$18.77 - $23.46/hr

Appointment Scheduler At Summit Orthopedics, we recognize the impact each member of the Summit ... This includes medical, dental, vision, disability, life insurance, paid time off and 401(k)/profit ...

Family Health Center

Appointment Scheduler

Chippewa Falls, WI · On-site

$16 - $20.50/hr

Appointment Scheduler The Appointment Scheduler serves as the initial point of contact for patients ... Preferred six months' previous experience in a medical or dental care facility to include direct ...

ORA Orthopedics

Appointment Scheduler

Bettendorf, IA · On-site

$14.75 - $18.75/hr

Previous appointment scheduling experience in a medical office is preferred. A successful candidate will have familiarity with electronic medical record (EMR) systems and medical terminology.

CHI Health Clinic

Appointment Scheduler

Omaha, NE

$16.42 - $23.19/hr

Job Summary and Responsibilities As our Appointment Scheduler, you will be a vital link in our ... This medical scheduling professional opportunity requires someone who is adept at coordinating ...

ORA Orthopedics

Appointment Scheduler

Bettendorf, IA · On-site

$14.75 - $18.75/hr

Previous appointment scheduling experience in a medical office is preferred. A successful candidate will have familiarity with electronic medical record (EMR) systems and medical terminology.

ORA Orthopedics

Appointment Scheduler

Bettendorf, IA · On-site

$14.75 - $18.75/hr

Previous appointment scheduling experience in a medical office is preferred. A successful candidate will have familiarity with electronic medical record (EMR) systems and medical terminology.

Family Health Center

Appointment Scheduler

Chippewa Falls, WI · On-site

$16 - $20.50/hr

JOB SUMMARY The Appointment Scheduler serves as the initial point of contact for patients and ... Preferred six months' previous experience in a medical or dental care facility to include direct ...

NORTHEAST COMMUNITY CLINIC

$24 - $29/hr

Position Summary Manages clinic calendars to ensure patient appointments are scheduled in an ... Medical Assistant Certificate or Certified Medical Assistant * High school diploma or GED ...

Smart Health

Appointment Scheduler

Phoenix, AZ · On-site

$16.50 - $20.75/hr

As an Appointment Scheduler in our dermatology office, your primary responsibility will be to ... medical records (EZDerm) system - Update patient files with any changes in demographics, insurance ...

ORA Orthopedics

Appointment Scheduler

Bettendorf, IA · On-site

$14.75 - $18.75/hr

Previous appointment scheduling experience in a medical office is preferred. A successful candidate will have familiarity with electronic medical record (EMR) systems and medical terminology.

Minnesota Urology P.A.

Appointment Scheduler

Robbinsdale, MN · On-site

$18.80 - $23.50/hr

Appointment Scheduler - Minnesota Urology Minnesota Urology is seeking an Appointment Scheduler to ... Benefits Minnesota Urology offers a comprehensive benefits package that includes medical, dental ...

ORA Orthopedics

Appointment Scheduler

Bettendorf, IA · On-site

$14.75 - $18.75/hr

Previous appointment scheduling experience in a medical office is preferred. A successful candidate will have familiarity with electronic medical record (EMR) systems and medical terminology.

Minnesota Jobs

Appointment Scheduler

Saint Paul, MN · On-site

$19.60 - $24.50/hr

Appointment Scheduler (Healthcare) Minnesota Urology is hiring an Appointment Scheduler to support ... Benefits Minnesota Urology offers a competitive benefits package that includes medical, dental, and ...

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Medical Appointment Scheduler information

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How much do medical appointment scheduler jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for medical appointment scheduler in the United States is $17.76, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $18.99 per hour, depending on experience, location, and employer.

How much do medical appointment schedulers make in the US?

Medical appointment schedulers in the US typically earn a median annual salary of around $35,000 to $45,000. Salaries can vary based on experience, location, and the healthcare setting, with some earning higher wages in urban areas or specialized practices.

What does a medical appointment scheduler do?

As a medical appointment scheduler, your job is to manage the schedule for new and existing patients to ensure they receive the health care they need. To accomplish this, you process digital requests, complete appointment forms, make requests for medical records, and coordinate as required with a hospital. You may perform general office duties as well. Medical appointment schedulers also add information to databases, update and purge databases as necessary, respond to inquiries about policies and procedures, help train new employees, and ensure special equipment or supplies are available as needed. In rare cases, you may have to contact other service providers to transfer patients. This usually happens when a specialized doctor like a surgeon doesn't have enough time to provide a patient with the care they need.

What does a medical appointment scheduler do?

A Medical Appointment Scheduler is responsible for coordinating and managing patient appointments in healthcare facilities such as hospitals, clinics, or doctors’ offices. Their main duties include answering phones, scheduling appointments, verifying patient information, and sometimes handling insurance details. They serve as a key point of contact between patients and healthcare providers, ensuring that schedules are efficiently managed and that patients receive timely care. Attention to detail, strong communication skills, and proficiency with scheduling software are important for this role.

What is the difference between Medical Appointment Scheduler vs Medical Receptionist?

AspectMedical Appointment SchedulerMedical Receptionist
CredentialsHigh school diploma; optional certification in scheduling or healthcare administrationHigh school diploma; often customer service or healthcare-related training
Work EnvironmentHealthcare offices, clinics, hospitalsFront desk of healthcare facilities, clinics, hospitals
Primary ResponsibilitiesScheduling patient appointments, managing calendarsGreeting patients, answering calls, administrative tasks
Industry UsageCommonly used in healthcare settings for appointment managementUsed broadly in healthcare for front desk operations

The Medical Appointment Scheduler primarily focuses on managing patient schedules and appointment logistics, while the Medical Receptionist handles front desk duties, including greeting patients and administrative support. Both roles are essential in healthcare settings but differ in scope and daily tasks.

What are some common challenges faced by medical appointment schedulers, and how can they be effectively managed?

Medical Appointment Schedulers often encounter challenges such as managing high call volumes, handling last-minute cancellations, and accommodating urgent patient needs while maintaining an efficient schedule. Effective time management, strong communication skills, and familiarity with scheduling software can help address these challenges. Additionally, collaborating closely with healthcare providers and administrative staff ensures patient appointments are prioritized appropriately and the clinic runs smoothly.

How do I become a medical appointment scheduler?

To become a medical appointment scheduler, typically you need a high school diploma or equivalent and strong organizational and communication skills. Some employers may prefer experience with scheduling software or healthcare environments, and on-the-job training is common. Certification is not usually required but can enhance job prospects.

What are the key skills and qualifications needed to thrive as a medical appointment scheduler, and why are they important?

To thrive as a Medical Appointment Scheduler, you need strong organizational abilities, attention to detail, and familiarity with healthcare scheduling protocols, often supported by a high school diploma or equivalent. Proficiency with electronic scheduling systems, medical office software, and sometimes electronic health records (EHR) is typically required. Excellent communication, customer service, and problem-solving skills help you handle patient inquiries and coordinate effectively with medical staff. These skills and qualities ensure efficient scheduling, minimize errors, and contribute to a positive patient experience in healthcare settings.
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Medical Appointment Scheduler jobs near you
Infographic showing various Medical Appointment Scheduler job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $36,932 per year, or $17.8 per hour.

Appointment Scheduler / CNA

Eden Senior Care

Kingston, PA • On-site

$23/hr

Full-time

Posted 24 days ago

Job description

Position: Appointment Scheduler / Backup Transportation Driver (CNA)

  • Primary Responsibility: Serve as the Appointment Scheduler, coordinating and scheduling residents' medical appointments and arranging transportation in a timely and efficient manner.
  • Maintain an active Certified Nursing Assistant (CNA) certification to meet regulatory requirements; routine CNA floor assignments are not required for this position.
  • Serve as the backup Transportation Driver when needed, safely transporting residents to and from medical appointments and other scheduled destinations in accordance with facility policies and safety standards.
Eden East, founded in 2016, is a growing Healthcare Management company, focused on managing and operating Skilled Nursing, Rehabilitation and Assisted Living communities in Minnesota, Wisconsin, Illinois, Ohio, Pennsylvania, Indiana and Alabama. Our mission with each community is to support their success by providing strong leadership, corporate support, and the resources and tools to realize their goals. Eden Senior Care promotes and encourages the success of each of its employees and values the individual experience of its guests and their families.

Schedule: Monday–Friday, typically 8:00 AM – 4:30 PM. Flexibility is required based on resident appointment schedules.

Job Responsibilities

  • Schedule, confirm, and coordinate resident medical appointments, specialty visits, therapies, diagnostic testing, and other healthcare services.
  • Maintain the daily and weekly appointment calendar and coordinate transportation logistics.
  • Communicate appointment details with residents, families, nursing staff, and healthcare providers.
  • Prepare and organize all necessary paperwork, referrals, insurance information, and documentation required for appointments.
  • Ensure transportation schedules are accurate and updated promptly.
  • Serve as the backup Transportation Driver when the primary driver is unavailable.
  • Safely transport residents to and from medical appointments and other approved destinations when assigned.
  • Assist residents with entering and exiting the vehicle using appropriate mobility equipment, including wheelchair lifts when necessary.
  • Accompany residents to appointments as needed and communicate provider recommendations or follow-up instructions to the nursing team.
  • Maintain accurate transportation and appointment records.
  • Report scheduling issues, transportation concerns, or resident-related matters promptly to the appropriate department.
  • Maintain resident confidentiality and uphold resident rights at all times.
  • Perform other related administrative or transportation duties as assigned.

Qualifications

  • Current Certified Nursing Assistant (CNA) certification required.
  • CNA certification is required; however, this role is not assigned routine CNA floor duties.
  • Valid Pennsylvania driver's license required.
  • Clean driving record with fewer than 15 points on the Motor Vehicle Report (MVR).
  • Previous experience scheduling medical appointments or coordinating transportation is preferred.
  • Excellent organizational, time management, and communication skills.
  • Ability to multitask and prioritize in a fast-paced healthcare environment.
  • Ability to work professionally with residents, families, healthcare providers, and staff.
  • Ability to safely assist residents during transportation, including the use of wheelchair lifts and mobility equipment.
  • Ability to accurately receive, understand, and communicate medical appointment information and follow-up instructions.
  • Proficiency with computers, scheduling systems, and electronic documentation preferred.