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Appointment Coordinator Jobs (NOW HIRING)

Casey Toyota

Appointment Coordinator

Williamsburg, VA · On-site

$16/hr

The Appointment Coordinator is responsible for scheduling and managing service appointments for customers at our dealership. This role requires excellent communication and organizational skills, as ...

Casey Toyota

Appointment Coordinator

Williamsburg, VA · On-site

$16/hr

The Appointment Coordinator is responsible for scheduling and managing service appointments for customers at our dealership. This role requires excellent communication and organizational skills, as ...

Casey Toyota

Appointment Coordinator

Williamsburg, VA · On-site

$16/hr

The Appointment Coordinator is responsible for scheduling and managing service appointments for customers at our dealership. This role requires excellent communication and organizational skills, as ...

Casey Toyota

Appointment Coordinator

Williamsburg, VA · On-site

$16/hr

The Appointment Coordinator is responsible for scheduling and managing service appointments for customers at our dealership. This role requires excellent communication and organizational skills, as ...

Casey Toyota

Appointment Coordinator

Williamsburg, VA

$16/hr

The Appointment Coordinator is responsible for scheduling and managing service appointments for customers at our dealership. This role requires excellent communication and organizational skills, as ...

Casey Toyota

Appointment Coordinator

Williamsburg, VA · On-site

$16/hr

The Appointment Coordinator is responsible for scheduling and managing service appointments for customers at our dealership. This role requires excellent communication and organizational skills, as ...

RAMCO Home Improvements

Be Seen First

Appointment Coordinator

Memphis, TN · On-site

$200 - $525/wk

Appointment Coordinator - About the Role We're looking for a highly organized, customer‐focused Appointment Coordinator to support our sales and operations teams. This role is the heartbeat of our ...

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Appointment Coordinator information

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How much do appointment coordinator jobs pay per hour?

As of Aug 4, 2026, the average hourly pay for appointment coordinator in the United States is $17.80, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $20.19 per hour, depending on experience, location, and employer.

What is the difference between Appointment Coordinator vs Medical Secretary?

AspectAppointment CoordinatorMedical Secretary
CredentialsHigh school diploma; certifications like Certified Medical Office Assistant (CMOA) are commonHigh school diploma; certifications like Certified Medical Secretary (CMS) are common
Work EnvironmentMedical offices, clinics, hospitalsMedical offices, hospitals, healthcare facilities
Primary ResponsibilitiesScheduling appointments, managing calendars, coordinating patient visitsScheduling, patient correspondence, medical record management, administrative support

While both roles involve scheduling and administrative tasks in healthcare settings, Appointment Coordinators primarily focus on managing patient appointments and calendars, whereas Medical Secretaries handle a broader range of administrative duties including correspondence and record management. The roles often overlap but differ in scope and specific responsibilities.

What does an appointment coordinator do?

An Appointment Coordinator is responsible for managing and scheduling appointments for clients or patients, often in healthcare, legal, or service-based industries. They communicate with clients to confirm or reschedule appointments, maintain accurate records, and ensure that schedules run smoothly for both staff and clients. Additionally, Appointment Coordinators may handle incoming calls, answer basic questions, and relay important information to relevant team members. Their organizational and communication skills are crucial to ensuring efficient operations and positive customer experiences.

What skills and qualifications are needed to thrive as an appointment coordinator?

To thrive as an Appointment Coordinator, you need strong organizational abilities, attention to detail, and experience in customer service, often supported by a high school diploma or equivalent. Familiarity with scheduling software, electronic health record (EHR) systems, and office productivity tools is typically required. Excellent communication, multitasking, and problem-solving skills help build rapport with clients and efficiently manage multiple appointments. These skills are vital to ensure smooth scheduling operations, minimize errors, and provide a positive experience for both clients and staff.

How does an appointment coordinator typically collaborate with other departments to ensure smooth scheduling?

Appointment Coordinators often work closely with departments such as medical staff, administrative teams, and customer service to confirm availability, manage changes, and resolve scheduling conflicts. They communicate frequently with team members to relay important information, update appointment statuses, and accommodate urgent requests. Effective collaboration ensures that clients or patients experience minimal wait times and that resources are optimally utilized, making strong interpersonal and organizational skills essential for success in this role.
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Appointment Coordinator jobs near you
Infographic showing various Appointment Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, and 2% Remote job distribution, with an average salary of $37,014 per year, or $17.8 per hour.

Appointment Coordinator

Hackensack Radiology Group PA

River Edge, NJ

Full-time

Re-posted 24 days ago

Job description

Scheduling of MRI, CT, PET CT, Ultrasound, X-ray, Mammography, Bone Densitometry, Nuclear Medicine appointments and certain special procedures is required. This necessitates communication with patients, physicians and staff from other facilities. Courtesy and professionalism are expected at all times. It is expected that Appointment Coordinators put forth every effort to accommodate the needs of our patients and referring physicians. Appointments may be scheduled from any location. Appointment Coordinators who are logged into the call center should only place themselves on Make Not Ready for approved breaks throughout the course of their shift.

Professional communication with Radiologists, Supervisors, Managers, Nursing and Medical Records personnel regarding patient appointments and physicians requests to ensure a satisfied client base is expected. Communication between patients, referring offices and insurance carriers is often necessary to determine the right insurance coverage for the appointment and for the purpose of obtaining approval for a patient to have imaging services at one of our facilities. In all communications, appointment coordinators must be well versed with clinical terminology and always conducts themselves in a professional manner.

It is required that all demographic and medical history information be reviewed at the time the appointment is being booked, never assuming that information has not changed since the patients last visit. It is critical that insurance information be reviewed and updated as well at the time the appointment is booked (when feasible). Insurance information must be thoroughly researched. Eligibility is to be determined via the automated system in place with our RIS. In the event coverage cannot be verified through the automated system the Appointment Coordinator must manually verify the coverage is active and determine if there are prior authorization requirements. Verification of the above noted details are critical to assuring the method of payment for the appointment.

Appointment confirmation should include verifying the type of exam, the insurance coverage, patient demographic information, appointment date and time, obtaining medical history and screening information in coordination with our nursing staff and obtaining information regarding prior studies. All efforts should be properly documented within the on-line forms and notes sections of our RIS application.

When performing registrations duties, Appointment Coordinators are responsible for all of the above in addition to greeting and registering patients as they arrive for their procedures. All patient information regarding demographics, insurance and procedures is verified and/or entered at this time. Precision and accuracy is of the utmost importance in this area. Registration includes creating and processing of patient medical records. All data entry is to be done at the time of registration. Insurance and other identification cards must be updated, verified and compared to data in our system for accuracy. Appointment Coordinators must alert a nurse of any exam contraindications discovered and a technologist and or radiologist must be consulted for any concerns of exam appropriateness as warranted.

It is expected that an Appointment Coordinator report to their Supervisor any inability to keep pace with ones workload.

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