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Scheduling Specialist Jobs (NOW HIRING)

METROPLEX 360 RCS LLC

Scheduling Specialist

Carrollton, TX · On-site

$40K - $55K/yr

Paid time off Role Purpose The Scheduling Specialist provides essential operational and administrative support to the Account Manager / Team Lead. This is an entry-level role in a fast-paced, high ...

INTEGRIS Health

Scheduling Specialist

Enid, OK · On-site

The Scheduling Specialist is responsible for the provision of routine scheduling and patient access activity for ancillary, diagnostic, or surgical procedures as assigned to facilitate efficient ...

Texas Health Resources

Scheduling Specialist

Plano, TX · On-site

Scheduling Specialist Bring your passion to Texas Health so we are Better Together Work location: 6200 West Parker, Plano, TX 75093 Work hours: Full-Time; Days; Monday- Friday, 8a-5p for 40 hrs/week ...

Welcome - The IMA Group

Scheduling Specialist

Scheduling Specialist The IMA Group is seeking a detail-oriented Scheduling Specialist to support the daily operations of our Scheduling Department. This role is ideal for someone with healthcare ...

Agape Network Inc

Scheduling Specialist

Miami, FL · On-site

The Scheduling Specialist will ensure the effective management of all behavioral health outpatient referrals to ensure all administrative paperwork is completed to facilitate the process of ...

Agape Network Inc

Scheduling Specialist

Miami, FL · On-site

The Scheduling Specialist will ensure the effective management of all behavioral health outpatient referrals to ensure all administrative paperwork is completed to facilitate the process of ...

INTEGRIS Health

Scheduling Specialist

Enid, OK · On-site

The Scheduling Specialist is responsible for the provision of routine scheduling and patient access activity for ancillary, diagnostic, or surgical procedures as assigned to facilitate efficient ...

INTEGRIS Health

Scheduling Specialist

Enid, OK · On-site

Join our team as a day shift, full-time, Scheduling Specialist for Access Center in Enid, OK. Get to Know Your Team * INTEGRIS Health, Oklahoma's largest not-for-profit health system, is seeking a ...

RAYUS Radiology

Scheduling Specialist

Saint Louis Park, MN · On-site

$17.14 - $24.78/hr

As a Scheduling Specialist, you will be responsible for providing services to patients and referring professionals by answering phones, managing faxes and scheduling appointments. This is a fulltime ...

INTEGRIS Health

Scheduling Specialist

Enid, OK · On-site

Join our team as a day shift, full-time, Scheduling Specialist for Access Center in Enid, OK. Get to Know Your Team * INTEGRIS Health, Oklahoma's largest not-for-profit health system, is seeking a ...

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Scheduling Specialist information

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How much do scheduling specialist jobs pay per hour?

As of Jul 19, 2026, the average hourly pay for scheduling specialist in the United States is $22.93, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $25.00 per hour, depending on experience, location, and employer.

What is the difference between Scheduling Specialist vs Administrative Assistant?

AspectScheduling SpecialistAdministrative Assistant
Required CredentialsHigh school diploma; certifications like Certified Administrative Professional (CAP) often preferredHigh school diploma; some roles may prefer administrative certifications
Work EnvironmentHealthcare, corporate, or service industries focusing on appointment and resource schedulingOffice settings across various industries providing administrative support
Employer & Industry UsageUsed in healthcare, legal, corporate sectors for scheduling tasksCommon across all industries for general administrative duties
Search & Comparison IntentPeople comparing roles related to scheduling and appointment managementPeople seeking general administrative support roles

The main difference is that a Scheduling Specialist primarily focuses on managing appointments, resource allocation, and scheduling tasks within specific industries like healthcare or corporate sectors. An Administrative Assistant handles a broader range of office duties, including correspondence, filing, and general administrative support. While both roles require organizational skills, the Scheduling Specialist's role is more specialized in scheduling functions.

What are the key skills and qualifications needed to thrive as a Scheduling Specialist, and why are they important?

To thrive as a Scheduling Specialist, you need strong organizational skills, attention to detail, and experience with scheduling or administrative processes, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or industry-specific platforms, as well as proficiency in office productivity tools, is typically required. Excellent communication, problem-solving abilities, and customer service skills help Scheduling Specialists effectively coordinate appointments and handle changing priorities. These competencies ensure efficient operations, minimize conflicts, and provide a positive experience for both clients and team members.

What does a Scheduling Specialist do?

A Scheduling Specialist is responsible for coordinating and managing appointments, meetings, and schedules within an organization. They ensure that all necessary resources, personnel, and time slots are efficiently allocated to avoid conflicts. Their duties often include communicating with clients or team members, updating scheduling software, and handling last-minute changes. This role is essential in industries like healthcare, logistics, and corporate environments, where organized scheduling directly impacts operations.

What are some common challenges Scheduling Specialists face when coordinating appointments across multiple departments?

Scheduling Specialists often manage appointments for several teams or service lines, which requires balancing competing priorities and availability. One common challenge is handling last-minute changes or cancellations while minimizing disruptions to workflow and client satisfaction. Effective communication and strong organizational skills are essential to quickly resolve conflicts and keep all parties informed. Additionally, staying proficient with scheduling software and understanding each department's unique needs ensures smoother coordination and fewer scheduling errors.

What Does a Scheduling Specialist Do?

A scheduling specialist manages the company calendar to ensure appointments are scheduled properly and commitments are performed on time. As a scheduling specialist, your responsibilities include working with management or the sales team and documenting when events, meetings, or installations need to take place. You also ensure that all parties involved are notified of these dates and times. Scheduling specialists work in many different industries, including health care, trucking and transportation, and retail sales. There are no formal education requirements to become a scheduling specialist, but you need excellent organizational and communication skills to succeed in this position.

More about Scheduling Specialist jobs
What cities are hiring for Scheduling Specialist jobs? Cities with the most Scheduling Specialist job openings:
What are the most commonly searched types of Scheduling Specialist jobs? The most popular types of Scheduling Specialist jobs are:
Who are the top companies hiring for Scheduling Specialist jobs? The top employers for Scheduling Specialist jobs are:
What states have the most Scheduling Specialist jobs? States with the most job openings for Scheduling Specialist jobs include:
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Scheduling Specialist jobs near you
Infographic showing various Scheduling Specialist job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 22% Part Time, and 2% Contract. Highlights an 80% Physical, 1% Hybrid, and 19% Remote job distribution, with an average salary of $47,688 per year, or $22.9 per hour.
Scheduling Specialist

Scheduling Specialist

METROPLEX 360 RCS LLC

Carrollton, TX • On-site

$40K - $55K/yr

Full-time

Retirement, PTO

Posted 29 days ago

Job description

Benefits:
  • 401(k) matching
  • Bonus based on performance
  • Home office stipend
  • Paid time off


Role Purpose
The Scheduling Specialist provides essential operational and administrative support to the Account Manager / Team Lead. This is an entry-level role in a fast-paced, high-volume environment that requires accuracy, focus, and strong critical thinking skills. While the role includes data entry and repetitive tasks, success depends on the ability to think ahead, spot issues, and make sound decisions — this is not a “check-the-box” or “seat-filling” role.

Key Responsibilities


Scheduling & Administrative Support

  • Support the Account Manager with day-to-day administrative and scheduling tasks ranging from basic data entry to more advanced coordination activities
  • Accurately enter, update, and maintain job details, schedules, and related information across internal systems
  • Ensure all required job information is complete, accurate, and communicated clearly to field technicians

Accuracy, Deadlines & Pace

  • Work effectively in a high-volume, deadline-driven environment where accuracy and timeliness are critical
  • Manage repetitive tasks without sacrificing attention to detail or quality
  • Follow established SOPs, checklists, and controls to minimize errors and rework

SOP Awareness & Continuous Improvement

  • Identify gaps, inconsistencies, or inefficiencies in existing SOPs based on day-to-day execution and real-world use
  • Flag recommended SOP updates or clarifications to the Senior Scheduling Specialist or Account Manager
  • Where appropriate, assist with drafting or actioning approved SOP updates to ensure documentation remains accurate, practical, and current
  • Follow updated SOPs once implemented and support adoption through consistent application

Critical Thinking & Problem Awareness

  • Apply critical thinking to identify missing information, conflicts, or potential issues before they impact delivery
  • Ask questions, flag risks, and escalate concerns rather than passing problems downstream
  • Balance efficiency with quality, understanding how small errors can create larger operational issues
Technician Coordination & Support

  • Communicate clearly and professionally with field technicians regarding job details, expectations, and updates
  • Support efficient routing and scheduling decisions to help minimize travel time and costs
  • Build dependable working relationships with technicians through consistency and reliability
Learning, Development & Continuous Improvement

  • Develop a strong understanding of client scopes, service offerings, and operational workflows
  • Actively learn from feedback, coaching, and SOP documentation
  • Identify process improvement opportunities and share ideas with the Senior Scheduling Specialist or Account Manager
What This Role Is — and Is Not

  • This is a role that includes data entry, repetition, and high attention to detail
  • This is not a passive or purely transactional job — judgment, problem-spotting, and ownership matter
  • This role is well suited to someone who wants to build a foundation for progression into Senior Scheduling Specialist and beyond

Success Measures

  • Accuracy and completeness of scheduling and job data
  • Ability to meet deadlines consistently in a fast-paced environment
  • Reduction in errors, rework, and preventable escalations
  • Reliability and follow-through on assigned tasks
  • Demonstrated growth in judgment, confidence, and operational understanding

Flexible work from home options available.