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Scheduling Specialist Jobs (NOW HIRING)

Onsite Safety, Inc

Scheduling Specialist

Oviedo, FL · On-site

$17/hr

Job Type Full-time Description The Opportunity Onsite Safety is seeking a Scheduling Specialist to serve as a central connection between our customers and Field Service operations. This position ...

METROPLEX 360 RCS LLC

Scheduling Specialist

Carrollton, TX · On-site

$40K - $55K/yr

Paid time off Role Purpose The Scheduling Specialist provides essential operational and administrative support to the Account Manager / Team Lead. This is an entry-level role in a fast-paced, high ...

Mercy Health

Scheduling Specialist

Smyrna, TN · On-site

Mercy Community Healthcare is looking for an energetic, self-motivated Scheduling Specialist, with a passion for making a difference in the lives of those we serve in our community. Mercy's Mission

Booz Allen Hamilton

Scheduling Specialist

Tampa, FL · On-site

$55K - $126K/yr

Scheduling Specialist The Opportunity: Program scheduling is critical to keeping our customer delivery within specified timelines and budgetary constraints. The answer is a scheduling specialist like ...

Rayus Radiology

Scheduling Specialist

Mansfield, TX · On-site

As a Scheduling Specialist, you will be responsible for providing services to patients and referring professionals by answering phones, managing faxes and scheduling appointments. This is a part-time ...

HOPEWEST

Scheduling Specialist

Grand Junction, CO · On-site

$20 - $22.13/hr

Scheduling Specialist Schedule: Monday-Friday, 8:00am-5:00pm At HopeWest, we hold strong core values that are followed internally with staff as well as in the daily care of our patients & their loved ...

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Scheduling Specialist information

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$12

$22

$44

How much do scheduling specialist jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for scheduling specialist in the United States is $22.93, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $25.00 per hour, depending on experience, location, and employer.

What does a scheduling specialist do?

A Scheduling Specialist is responsible for coordinating and managing appointments, meetings, and schedules within an organization. They ensure that all necessary resources, personnel, and time slots are efficiently allocated to avoid conflicts. Their duties often include communicating with clients or team members, updating scheduling software, and handling last-minute changes. This role is essential in industries like healthcare, logistics, and corporate environments, where organized scheduling directly impacts operations.

What does a scheduling specialist do?

A scheduling specialist manages the company calendar to ensure appointments are scheduled properly and commitments are performed on time. As a scheduling specialist, your responsibilities include working with management or the sales team and documenting when events, meetings, or installations need to take place. You also ensure that all parties involved are notified of these dates and times. Scheduling specialists work in many different industries, including health care, trucking and transportation, and retail sales. There are no formal education requirements to become a scheduling specialist, but you need excellent organizational and communication skills to succeed in this position.

What are the key skills and qualifications needed to thrive as a scheduling specialist, and why are they important?

To thrive as a Scheduling Specialist, you need strong organizational skills, attention to detail, and experience with scheduling or administrative processes, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or industry-specific platforms, as well as proficiency in office productivity tools, is typically required. Excellent communication, problem-solving abilities, and customer service skills help Scheduling Specialists effectively coordinate appointments and handle changing priorities. These competencies ensure efficient operations, minimize conflicts, and provide a positive experience for both clients and team members.

What are some common challenges scheduling specialists face when coordinating appointments across multiple departments?

Scheduling Specialists often manage appointments for several teams or service lines, which requires balancing competing priorities and availability. One common challenge is handling last-minute changes or cancellations while minimizing disruptions to workflow and client satisfaction. Effective communication and strong organizational skills are essential to quickly resolve conflicts and keep all parties informed. Additionally, staying proficient with scheduling software and understanding each department's unique needs ensures smoother coordination and fewer scheduling errors.

What is the difference between Scheduling Specialist vs Administrative Assistant?

AspectScheduling SpecialistAdministrative Assistant
Required CredentialsHigh school diploma; certifications like Certified Administrative Professional (CAP) often preferredHigh school diploma; some roles may prefer administrative certifications
Work EnvironmentHealthcare, corporate, or service industries focusing on appointment and resource schedulingOffice settings across various industries providing administrative support
Employer & Industry UsageUsed in healthcare, legal, corporate sectors for scheduling tasksCommon across all industries for general administrative duties
Search & Comparison IntentPeople comparing roles related to scheduling and appointment managementPeople seeking general administrative support roles

The main difference is that a Scheduling Specialist primarily focuses on managing appointments, resource allocation, and scheduling tasks within specific industries like healthcare or corporate sectors. An Administrative Assistant handles a broader range of office duties, including correspondence, filing, and general administrative support. While both roles require organizational skills, the Scheduling Specialist's role is more specialized in scheduling functions.

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For Scheduling Specialist jobs, the most frequently searched job titles are:

Scheduling Specialist jobs near you
Infographic showing various Scheduling Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 17% Part Time, and 2% Contract. Highlights an 70% Physical, 1% Hybrid, and 29% Remote job distribution, with an average salary of $47,688 per year, or $22.9 per hour.

Scheduling Specialist

Onsite Safety, Inc

Oviedo, FL • On-site

$17/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Job Type
Full-time
Description
The Opportunity
Onsite Safety is seeking a Scheduling Specialist to serve as a central connection between our customers and Field Service operations. This position receives and evaluates service requests, coordinates scheduling details, communicates expectations, and works closely with Dispatch and the Scheduling Coordinator to support reliable field execution.
Requirements
What You'll Do
  • Receive, review, and process scheduling requests submitted by phone, text, email, or online portal.
  • Assess urgency and prioritize day-of, same-day, and other time-sensitive service needs.
  • Contact customers to verify scheduling details and confirm next-day work.
  • Coordinate with Dispatch to reschedule jobs that are not ready and minimize service delays and revenue loss.
  • Help recover incomplete or carried-over work by coordinating revised service dates and customer communication.
  • Explain service timelines, clarify expectations, and provide timely, professional updates.
  • Maintain accurate customer contacts, job notes, scheduling details, and other required system records.
  • Communicate scheduling issues and operational concerns to the Scheduling Coordinator and appropriate partners.
  • Support a responsive, accurate, and customer-focused scheduling experience.

What We Provide
  • All technology and equipment needed for the role, including a company-provided computer, workstation, and communication portals.
  • Ongoing technical support and software training, including Shepherd, NetSuite, and other operational systems.
  • 7 paid holidays and10 business days of PTO accrued during the first year.
  • Medical, dental, and vision benefits.
  • 401(k) match up to 4% after 1,000 work hours completed.
  • Ongoing leadership support and professional development opportunities.

What We're Looking For
  • At least one year of experience in customer service, scheduling, dispatch, administrative support, or a related role.
  • Strong written and verbal communication skills across phone, email, and text channels.
  • Ability to assess urgency, manage competing priorities, and remain organized in a fast-paced environment.
  • Strong attention to detail with a commitment to accurate data entry and documentation.
  • Comfort navigating computers, documents, spreadsheets, and business software.
  • Ability to learn scheduling, CRM, field-service, and other operational systems quickly.
  • High school diploma or equivalent.

Preferred Qualifications
  • Two or more years of experience in a service-based or logistics scheduling role.
  • Experience working closely with dispatch or field-service teams.
  • Typing speed of 35 or more words per minute.

Work Environment and Time Requirements
This is a full-time, hourly, non-exempt position that is primarily office-based, with frequent phone and computer use, consistent attention to detail, and regular interaction with customers, office teams, and field personnel. The position works a standard workweek based on department and business needs.
If you are ready to help customers, coordinate schedules, and support reliable field execution through clear communication and attention to detail, we want to hear from you.
At Onsite Safety, team members have opportunities to grow professionally and personally while developing valuable technical and leadership skills. We take safety seriously, support one another, and enjoy what we do. Learn more about us at OnsiteSafety.com.
Onsite Safety, Inc. is an Equal Employment Opportunity (EEO) employer and Drug-Free Workplace and prohibits employment discrimination against employees and applicants based on their age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because he or she is an individual with a disability, protected veteran or other status protected by federal, state, and local laws.
Salary Description
$17 per hour

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