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Scheduling Coordinator Jobs (NOW HIRING)

Visiting Angels

Scheduling Coordinator

Columbus, OH

$45K - $53K/yr

Scheduling Coordinator - Senior Home Care Location: Columbus, Ohio Position Type: Full-Time, in person Compensation: $45,000 - $53,000/yr. Plus bonuses, benefits, and PTO Position Summary The ...

Baptist Health

Scheduling Coordinator

Louisville, KY · On-site

$17 - $21.50/hr

Summary Baptist Health Medical Group Scheduling Coordinator Louisville Cardiology St. Matthews area Full time/First shift Principal Duties and Responsibilities The following is a summary of the major ...

Baptist Health

Scheduling Coordinator

Louisville, KY · On-site

$17 - $21.50/hr

Summary Baptist Health Medical Group Scheduling Coordinator Surgical Associates St. Matthews area Full time/First shift Principal Duties and Responsibilities The following is a summary of the major ...

Baptist Health

Scheduling Coordinator

Louisville, KY · On-site

$17 - $21.50/hr

Summary Baptist Health Medical Group Scheduling Coordinator Surgical Associates St. Matthews area Full time/First shift Principal Duties and Responsibilities The following is a summary of the major ...

Baptist Health

Scheduling Coordinator

Louisville, KY · On-site

$17 - $21.50/hr

Summary Baptist Health Medical Group Scheduling Coordinator Louisville Cardiology St. Matthews area Full time/First shift Principal Duties and Responsibilities The following is a summary of the major ...

KRW Lawyers

SCHEDULING COORDINATOR

San Antonio, TX · On-site

$15 - $17/hr

The Scheduling Coordinator plays a critical role in ensuring the efficient and effective management of appointment and resource scheduling within the organization. This position is responsible for ...

Baptist Health

Scheduling Coordinator

New Albany, IN · On-site

$16.50 - $20.75/hr

Summary Baptist Health Medical Group Scheduling Coordinator General Surgery New Albany, Indiana Full time/First shift Principal Duties and Responsibilities The following is a summary of the major ...

Baptist Health

Scheduling Coordinator

New Albany, IN · On-site

$16.50 - $20.75/hr

Summary Baptist Health Medical Group Scheduling Coordinator General Surgery New Albany, Indiana Full time/First shift Principal Duties and Responsibilities The following is a summary of the major ...

Larkin Community Hospital

Scheduling Coordinator

Miami, FL · On-site +1

$17 - $21.50/hr

Scheduling Coordinator The Scheduling Coordinator plays a critical role in ensuring the efficient and effective management of appointments, meetings, and project timelines within the organization.

Baptist Health

Scheduling Coordinator

New Albany, IN · On-site

$16.50 - $20.75/hr

Summary Baptist Health Medical Group Scheduling Coordinator CASI New Albany, Indiana Full time/First shift Principal Duties and Responsibilities The following is a summary of the major functions of ...

Baptist Health

Scheduling Coordinator

La Grange, KY · On-site

$16.75 - $21.25/hr

Summary Baptist Health Medical Group Scheduling Coordinator Louisville Cardiology St. Matthews area Full time/First shift Principal Duties and Responsibilities The following is a summary of the major ...

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How much do scheduling coordinator jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for scheduling coordinator in the United States is $20.06, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $21.63 per hour, depending on experience, location, and employer.

What are some common challenges a Scheduling Coordinator faces, and how can they be addressed?

Scheduling Coordinators often encounter challenges such as last-minute changes, conflicting appointments, and balancing the needs of multiple stakeholders. Effective communication and strong organizational skills are key to managing these situations. Utilizing scheduling software, maintaining up-to-date calendars, and proactively confirming appointments can help minimize disruptions. Building good relationships with team members and having clear protocols in place also make it easier to resolve conflicts and adapt to changes efficiently.

What is the difference between Scheduling Coordinator vs Office Assistant?

AspectScheduling CoordinatorOffice Assistant
Primary RoleManage appointment scheduling, coordinate calendars, and ensure timely service deliveryPerform administrative tasks like filing, data entry, and general office support
Required SkillsOrganizational skills, communication, familiarity with scheduling softwareAdministrative skills, multitasking, basic computer proficiency
Work EnvironmentHealthcare, corporate, or service industries with client appointmentsOffice settings across various industries
CertificationsOften not required, but certifications in office administration or healthcare scheduling can helpTypically not required

While both roles involve administrative tasks, a Scheduling Coordinator primarily focuses on managing appointments and coordinating schedules within specific industries like healthcare or corporate services. An Office Assistant handles broader administrative duties in general office environments. The Scheduling Coordinator role requires more specialized scheduling skills, whereas the Office Assistant provides general support across various office functions.

What does a Scheduling Coordinator do?

A Scheduling Coordinator is responsible for organizing and managing calendars, appointments, and schedules for individuals or teams within an organization. They coordinate meetings, handle rescheduling requests, communicate with staff and clients, and ensure that all scheduling details are accurate and up to date. Their role is essential for maintaining smooth operations and ensuring that everyone is informed about upcoming commitments and changes.

What Is a Scheduling Coordinator?

A scheduling coordinator makes appointments and performs other administrative duties. In a medical office, a coordinator may also register new patients or reserve meeting rooms. Education qualifications for this career are a high school diploma, although some employers may require an associate’s or bachelor’s degree. You need communication skills and experience with general office duties to excel in this job.

What are the key skills and qualifications needed to thrive as a Scheduling Coordinator, and why are they important?

To thrive as a Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience with scheduling or administrative tasks, often supported by a high school diploma or associate degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or industry-specific tools) and office systems is typically required. Excellent communication, problem-solving, and multitasking abilities help you effectively coordinate between teams and manage last-minute changes. These skills ensure efficient operations, minimize conflicts, and support smooth workflow in busy environments.
More about Scheduling Coordinator jobs
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What are the most commonly searched types of Scheduling jobs? The most popular types of Scheduling jobs are:
Who are the top companies hiring for Scheduling Coordinator jobs? The top employers for Scheduling Coordinator jobs are:
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Scheduling Coordinator jobs near you
Infographic showing various Scheduling Coordinator job openings in the United States as of May 2026, with employment types broken down into 76% Full Time, 13% Part Time, and 11% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $41,730 per year, or $20.1 per hour.
Scheduling Coordinator

Scheduling Coordinator

Visiting Angels Columbus West

Columbus, OH

$45K - $53K/yr

Full-time

PTO

Posted 24 days ago

Visiting Angels rating

5.4

Company rating: 5.4 out of 10

Based on 274 frontline employees who took The Breakroom Quiz

166th of 228 rated social care providers

Job description

Scheduling Coordinator - Senior Home Care

Location: Columbus, Ohio

Position Type: Full-Time, in person

Compensation: $45,000 - $53,000/yr. Plus bonuses, benefits, and PTO

Position Summary

The Scheduling Coordinator plays a vital role in ensuring clients receive consistent, high-quality care by managing and maintaining caregiver schedules. This role requires balancing client needs, caregiver availability, and agency policies to create seamless care experiences. The Scheduling Coordinator is the primary point of contact for caregivers regarding assignments and scheduling, while also supporting clients and families with timely communication and schedule adjustments.

Key Responsibilities

1. Scheduling & Coordination

  • Develop, maintain, and update caregiver schedules to ensure all client needs are met.

  • Match caregivers with clients based on skills, experience, location, and client preferences.

  • Ensure continuity of care by minimizing changes in caregiver assignments whenever possible.

  • Adjust schedules promptly in response to call-offs, client changes, or emergencies.

  • Track caregiver availability, preferences, and restrictions in scheduling software.

2. Communication & Support

  • Act as the main liaison for caregivers regarding schedules, shift confirmations, and changes.

  • Communicate promptly with clients and families regarding any changes in caregiver schedules.

  • Provide professional, courteous, and compassionate customer service to clients, families, and staff.

  • Collaborate closely with the team to ensure client care plans are fully supported.

3. Documentation & Compliance

  • Maintain accurate and up-to-date schedules in agency systems.

  • Ensure compliance with state, federal, and Visiting Angels policies regarding caregiver assignments.

  • Document caregiver call-offs, tardiness, or availability changes for performance records.

  • Assist with timesheet and payroll verification by confirming shifts worked.

4. Team Support

  • Work closely with recruiters and HR to understand caregiver staffing levels and availability.

  • Provide feedback to management regarding caregiver performance or recurring scheduling issues.

  • Participate in after-hours or on-call scheduling rotation, if required.

Qualifications

  • Experience:

    • Previous experience in scheduling, staffing coordination, or office administration preferred.

    • Experience in home care, healthcare, or senior services strongly preferred.

  • Skills:

    • Strong organizational and multitasking abilities.

    • Excellent communication and interpersonal skills (both verbal and written).

    • Proficient in scheduling software, Wellsky (formerly ClearCare), and basic computer applications.

    • Ability to remain calm under pressure and resolve scheduling conflicts quickly.

    • Compassionate, patient, and professional demeanor when working with seniors and caregivers.

Working Conditions

  • Standard office environment with frequent phone and computer use.

  • May require participation in after-hours on-call scheduling rotation.

  • Fast-paced environment requiring quick decision-making and adaptability.

  • Remote days are available.
Why Join Visiting Angels?

At Visiting Angels, we are dedicated to providing compassionate, professional home care that helps seniors live safely and independently. As a Scheduling Coordinator, you will play a critical role in making sure every client receives the right care, from the right caregiver, at the right time. Join a supportive team where your organizational skills directly improve the lives of families in our community.

What Visiting Angels employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Visiting Angels

Sourced by ZipRecruiter

Visiting Angels is a locally owned and operated home care franchise dedicated to ensuring that seniors are able to age gracefully in the place that we call home.

Industry

Health care and social assistance, home health care services, personal services and fitness and sports centers

Company size

51 - 200 Employees

Headquarters location

Bryn Mawr, PA, US

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