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Scheduling Administrative Coordinator Jobs (NOW HIRING)

WAYNE-WAY ENTERPRISE

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Mediation Scheduling & Administrative Coordinator

Houston, TX · On-site

$24 - $26/hr

Mediation Scheduling & Administrative Coordinator Schedule: Part-Time | Approximately 25 hours per week Hours: Approximately 8:30 AM - 3:00 PM Compensation: $24.00 - $26.00 per hour Position Overview ...

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WAYNE-WAY ENTERPRISE

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Mediation Scheduling & Administrative Coordinator

Houston, TX · On-site

$24 - $26/hr

Mediation Scheduling & Administrative Coordinator Schedule: Part-Time | Approximately 25 hours per week Hours: Approximately 8:30 AM - 3:00 PM Compensation: $24.00 - $26.00 per hour Position Overview ...

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SEI HEALTHCARE

Scheduling Coordinator

Knoxville, TN · On-site

$17 - $21.50/hr

Office Scheduling Coordinator Job Summary We are seeking a detail-oriented and highly organized ... Handle general administrative tasks as needed Qualifications * High school diploma or equivalent

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How much do scheduling administrative coordinator jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for scheduling administrative coordinator in the United States is $23.26, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.44 per hour, depending on experience, location, and employer.

What is a scheduling administrative coordinator?

Scheduling Administrative Coordinators are professionals responsible for organizing and managing schedules, appointments, and meetings within an organization. They coordinate calendars for staff or executives, ensure efficient time management, and handle communications related to scheduling. Their role often includes confirming meeting details, resolving conflicts, and using scheduling software to streamline operations. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

What are the key skills and qualifications needed to thrive as a scheduling administrative coordinator?

To thrive as a Scheduling Administrative Coordinator, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software (like Microsoft Outlook, Google Calendar, or industry-specific tools) and office productivity suites is typically required. Excellent communication, problem-solving, and multitasking abilities set top candidates apart in this role. These skills and qualities are crucial for ensuring smooth operations, minimizing conflicts, and supporting team productivity in fast-paced environments.

How does a scheduling administrative coordinator typically collaborate with other departments to ensure efficient operations?

A Scheduling Administrative Coordinator frequently interacts with various teams such as human resources, operations, and department managers to align scheduling needs with organizational priorities. They coordinate meetings, manage calendars, and resolve conflicts by communicating proactively with stakeholders. This role requires strong interpersonal skills, as Coordinators must often negotiate and balance competing requests while maintaining clear communication. Collaboration is key to minimizing scheduling errors and ensuring that all departments function smoothly together.

What is the difference between Scheduling Administrative Coordinator vs Administrative Assistant?

AspectScheduling Administrative CoordinatorAdministrative Assistant
Primary RoleFocuses on managing schedules, appointments, and coordinating meetingsProvides general administrative support, including filing, correspondence, and data entry
Required SkillsScheduling software proficiency, organization, communicationOffice software, communication, multitasking
Work EnvironmentHealthcare, corporate, educational settingsVaried industries, offices, clinics
CertificationsOften not required but preferred (e.g., scheduling or administrative certifications)Typically not required

The Scheduling Administrative Coordinator primarily manages scheduling tasks and coordinates appointments within organizations, often requiring specific software skills. In contrast, an Administrative Assistant provides broader administrative support across various tasks. Both roles are essential in office environments, but the Coordinator's focus is more specialized on scheduling functions.

Is scheduling administrative coordinator a stressful job?

Scheduling administrative coordinators often experience stress due to managing multiple calendars, deadlines, and coordinating between departments. The role requires strong organizational skills and the ability to handle unexpected changes, which can contribute to a high-pressure environment, especially during busy periods.
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Scheduling Administrative Coordinator jobs near you
Infographic showing various Scheduling Administrative Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, and 3% Contract. Highlights an 75% Physical, 1% Hybrid, and 24% Remote job distribution, with an average salary of $48,388 per year, or $23.3 per hour.

Mediation Scheduling & Administrative Coordinator

WAYNE-WAY ENTERPRISE

Houston, TX • On-site

$24 - $26/hr

Part-time

Posted yesterday

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Job description

Mediation Scheduling & Administrative Coordinator
Schedule: Part-Time | Approximately 25 hours per week
Hours: Approximately 8:30 AM – 3:00 PM
Compensation: $24.00 – $26.00 per hour


Position Overview

We are seeking a dependable, experienced, and highly organized Mediation Scheduling & Administrative Coordinator to support our day-to-day office operations and serve as a key point of contact for mediation scheduling.

This position is ideal for someone who enjoys structured administrative work, takes pride in staying organized, and can be trusted to manage responsibilities independently. The primary focus of the role will be coordinating mediation appointments, reviewing invoices and case information, communicating with clients, and ensuring upcoming mediation services are scheduled accurately and efficiently.

The right person will be professional, computer literate, detail-oriented, and comfortable taking ownership of their work. We are looking for someone who doesn't need to be constantly supervised and understands how to prioritize tasks, follow through, and keep an office running smoothly.


Key Responsibilities

  • Coordinate and schedule mediation appointments with clients and other involved parties.
  • Review invoices, case information, and related documentation to determine appropriate next steps for scheduling.
  • Contact clients to coordinate dates, confirm appointments, and communicate scheduling information.
  • Maintain an accurate and organized mediation calendar.
  • Track upcoming appointments and follow up on outstanding scheduling needs.
  • Answer and direct phone calls and assist with general client inquiries.
  • Provide professional front-desk support and create a welcoming experience for clients and visitors.
  • Perform general administrative duties, including email correspondence, document management, filing, and data entry.
  • Maintain accurate client and case information within internal systems.
  • Identify scheduling conflicts or missing information and take initiative to resolve them.
  • Assist with other office and administrative needs as they arise.


Qualifications

  • Previous experience in administrative support, scheduling, office coordination, front-desk operations, or a similar role.
  • Strong computer skills and the ability to learn new software and systems.
  • Comfortable reviewing invoices and administrative documents and accurately interpreting information.
  • Excellent organizational and time-management skills.
  • Strong attention to detail and accuracy.
  • Professional written and verbal communication skills.
  • Comfortable communicating with clients by phone and email.
  • Ability to manage multiple appointments, deadlines, and priorities.
  • Dependable, punctual, and consistent.
  • Able to work independently and take ownership of assigned responsibilities.
  • Good judgment and a professional, mature approach to handling client interactions and confidential information.


Ideal Candidate

The ideal candidate is:

  • Organized and detail-oriented
  • Reliable and committed
  • Comfortable with technology
  • Confident communicating with clients
  • Patient and professional
  • Able to work with minimal supervision
  • Proactive about following up and completing tasks
  • Looking for a stable, long-term part-time opportunity