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Scheduling Administrative Coordinator Jobs (NOW HIRING)

Skillful Steps ABA

Scheduler/Office Coordinator

Lynbrook, NY · On-site

$18.50 - $23.50/hr

Skillful Steps ABA is seeking a Scheduling & Administrative Coordinator to join our in-office team. This role plays a key part in coordinating schedules between Registered Behavior Technicians (RBTs ...

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How much do scheduling administrative coordinator jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for scheduling administrative coordinator in the United States is $23.26, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.44 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling administrative coordinator?

To thrive as a Scheduling Administrative Coordinator, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software (like Microsoft Outlook, Google Calendar, or industry-specific tools) and office productivity suites is typically required. Excellent communication, problem-solving, and multitasking abilities set top candidates apart in this role. These skills and qualities are crucial for ensuring smooth operations, minimizing conflicts, and supporting team productivity in fast-paced environments.

What is a scheduling administrative coordinator?

Scheduling Administrative Coordinators are professionals responsible for organizing and managing schedules, appointments, and meetings within an organization. They coordinate calendars for staff or executives, ensure efficient time management, and handle communications related to scheduling. Their role often includes confirming meeting details, resolving conflicts, and using scheduling software to streamline operations. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

What is the difference between Scheduling Administrative Coordinator vs Administrative Assistant?

AspectScheduling Administrative CoordinatorAdministrative Assistant
Primary RoleFocuses on managing schedules, appointments, and coordinating meetingsProvides general administrative support, including filing, correspondence, and data entry
Required SkillsScheduling software proficiency, organization, communicationOffice software, communication, multitasking
Work EnvironmentHealthcare, corporate, educational settingsVaried industries, offices, clinics
CertificationsOften not required but preferred (e.g., scheduling or administrative certifications)Typically not required

The Scheduling Administrative Coordinator primarily manages scheduling tasks and coordinates appointments within organizations, often requiring specific software skills. In contrast, an Administrative Assistant provides broader administrative support across various tasks. Both roles are essential in office environments, but the Coordinator's focus is more specialized on scheduling functions.

How does a scheduling administrative coordinator typically collaborate with other departments to ensure efficient operations?

A Scheduling Administrative Coordinator frequently interacts with various teams such as human resources, operations, and department managers to align scheduling needs with organizational priorities. They coordinate meetings, manage calendars, and resolve conflicts by communicating proactively with stakeholders. This role requires strong interpersonal skills, as Coordinators must often negotiate and balance competing requests while maintaining clear communication. Collaboration is key to minimizing scheduling errors and ensuring that all departments function smoothly together.
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What states have the most Scheduling Administrative Coordinator jobs?

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Scheduling Administrative Coordinator jobs near you
Infographic showing various Scheduling Administrative Coordinator job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $48,388 per year, or $23.3 per hour.

Scheduler/Office Coordinator

Skillful Steps ABA

Lynbrook, NY • On-site

$18.50 - $23.50/hr

Other

Re-posted 10 hours ago

Job description

Job Title: ABA Scheduler / Office Administrative Coordinator
Company: Skillful Steps ABA
Location: In-Person (Office Position)
About Skillful Steps ABA:
Skillful Steps ABA is a growing, mission-driven ABA company dedicated to providing high-quality services to children and families. Our organization was founded by BCBAs and built on a culture of support, collaboration, and meaningful impact. As we continue to grow, we are looking for a reliable and organized team member to help manage scheduling and support our office operations.
Position Overview:
Skillful Steps ABA is seeking a Scheduling & Administrative Coordinator to join our in-office team. This role plays a key part in coordinating schedules between Registered Behavior Technicians (RBTs), BCBAs, and clients to ensure services run smoothly and efficiently.
This position is ideal for someone who is highly organized, proactive, and experienced with scheduling in a fast-paced environment.
Responsibilities:
  • Coordinate and manage daily schedules for RBTs and BCBAs
  • Schedule and adjust client therapy sessions
  • Communicate schedule changes with staff and families
  • Ensure proper coverage when staff call out or schedules change
  • Track staff availability and maintain scheduling records
  • Assist with general office administration
  • Maintain organized records and documentation
  • Support the clinical and administrative team with operational tasks
Required Qualifications:
  • Prior scheduling experience required (medical, healthcare, therapy, or service scheduling preferred)
  • Strong organizational and time management skills
  • Ability to manage multiple schedules and priorities simultaneously
  • Excellent communication skills (phone, email, and internal team communication)
  • Strong attention to detail
  • Comfortable working in a fast-paced environment
Preferred Qualifications:
  • Experience in ABA, behavioral health, or healthcare scheduling
  • Experience using CentralReach or similar scheduling software
  • Administrative or office coordinator experience

In-person office position
Opportunity to grow within a rapidly expanding ABA organization

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