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Scheduling Assistant Jobs (NOW HIRING)

RBA Central PA

Scheduling Assistant

Mechanicsburg, PA · On-site

Position Summary The Scheduling Assistant plays a key role in coordinating customer appointments and ensuring efficient communication between homeowners and internal teams. This position is ideal for ...

360 Behavioral Health

Scheduling Assistant

Orange, CA · On-site

$20 - $23/hr

Scheduling Assistant- Advance Your Scheduling Expertise $20.00 - $23.00/per hour | Full-Time | Orange, CA. Your Next Chapter Starts Here Are you an experienced scheduler ready to take your skills to ...

MM International

Scheduling Assistant

Union, NJ · On-site

Schedulers Assistant Duration: 6 months to begin with Payrate: 23$ Location: Union,NJ, 07083(1-3 days onsite) Summary The Dispatch Support Agent will join a dynamic team dedicated to ensuring that ...

Cassia

Caregiver/ Scheduling Assistant On-Call

Buffalo, MN · On-site

$18.90 - $23.04/hr

As a Caregivers/ Scheduling Assistants at Lake Ridge Assisted Living you will provide person-centered care to our residents, supporting them with their Activities of Daily Living (ADLs) such as ...

Cassia

Caregiver/ Scheduling Assistant On-Call

Buffalo, MN · On-site

$18.90 - $23.04/hr

As a Caregivers/ Scheduling Assistants at Lake Ridge Assisted Living you will provide person-centered care to our residents, supporting them with their Activities of Daily Living (ADLs) such as ...

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Scheduling Assistant information

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How much do scheduling assistant jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for scheduling assistant in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.60 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

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Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 17% Part Time, and 2% Contract. Highlights an 70% Physical, 1% Hybrid, and 29% Remote job distribution, with an average salary of $41,220 per year, or $19.8 per hour.

Scheduling Assistant

Geater Machining & Manufacturing, Co.

Independence, IA • On-site

Full-time

Re-posted 16 days ago

Job description

Position Summary:The basic function of the Scheduling Assistant is to provide support for scheduling functions. Essential Duties and Responsibilities include the following. Other duties may be assigned.Entering Customer Sales OrdersGenerate Forecasting and Auto-SalesCreate & Schedule JobsManage & Review Multiple Customer Portals: Date Adjustments, Order Acknowledgements, Tracking Data Input, & MoreCustomer Email Communications: Order Status, Quantity Adjustments, Open Order Reports, & MoreReview Comparison Reports: Verify and correct data between customers and our ERP system.Review and release jobs to the shop floorRun daily reports that correspond with scheduling, sales, engineering, shipping, and customers.Assist Managers/Supervisors/Shop Floor Employees with Priority List Items and keeping status of jobs updated.Assist Shipping department with Customer LogisticsProvide back up support for Engineering Assistants as needed.Provide back up support when the Orders/Client Relations Manager is not available.Qualifications:To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Advanced level computer skills in Microsoft Office products, particularly Word and ExcelBasic ERP system knowledgeIn depth knowledge of clerical and organizational techniquesExcellent written and verbal communication skillsAbility to multi-task and follow throughMust keep composure as this position handles a lot and deals with not only our employees, but the customer baseWork well in a team environment, maintain a positive attitude and willingness to learnConfidentiality is a mustEducation and/or Experience:High School Diploma or GEDPreferred: Diploma or AA degree in Office Administration/Administrative Assistant. Six months to one year related experience and/or training in a manufacturing setting preferred. Physical Demands Include:Sitting, standing, and walkingUse of hands and arms to operate office equipmentBeing able to see (20/25 vision with glasses, 20/25 without) and hear (with mechanical assistance if necessary) sufficient to understand and comprehend individual one-on-one conversations Work Environment:This person will work in an office which is a temperature controlled environment with moderate noise. There will be outside time spent in the manufacturing environment. This setting involves manufacturing equipment with others working in close proximity.  Supervisory Responsibilities:None PPE Requirements:Safety glasses or side shieldsClose-toed or Steel-toed shoes/boots 
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