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Scheduling Assistant Jobs (NOW HIRING)

OtterBase

Scheduling Assistant

Grand Rapids, MI

$20 - $23/hr

Scheduling Coordinator OtterBase is hiring a Scheduling Coordinator to support a high-volume recruiting function. This position is responsible for coordinating interview schedules, managing calendars ...

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OtterBase

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Scheduling Assistant

Grand Rapids, MI · On-site

$20 - $23/hr

OtterBase is hiring a Scheduling Coordinator to support a high-volume recruiting function. This position is responsible for coordinating interview schedules, managing calendars, and ensuring a smooth ...

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Dispatch & Scheduling Assistant

Alpharetta, GA · On-site

$20/hr

Monday-Friday, 9:00 AM - 5:00 PM Position Summary We are seeking a detail-oriented and customer-focused Office Coordinator / Scheduling Assistant to support our installation and remodeling operations.

CentraCare

Specialty Scheduling Asst.

Willmar, MN · On-site

$18.40 - $27.61/hr

Responsible for coordinating and managing scheduling for Gastroenterology, General Surgery, and Family Medicine providers performing screening colonoscopies and EGDs. * Collaborates closely with ...

MM International

Schedulers Assistant

Union, NJ · On-site

Position Name: Schedulers Assistant Duration: 6 months to begin with Payrate: 23$/hr Location ... part of a scheduling team that is responsible for ensuring client maintains compliance and ...

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Scheduling Assistant information

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How much do scheduling assistant jobs pay per hour?

As of Jul 18, 2026, the average hourly pay for scheduling assistant in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.60 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Scheduling Assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching six figures in some cases. Specialized skills, such as proficiency in project management tools or foreign languages, can also increase earning potential. Experience, location, and the size of the organization significantly influence compensation levels.

What are some common challenges faced by Scheduling Assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the 3 month rule for jobs?

The 3 month rule for jobs typically refers to a probationary period of three months during which an employee's performance is evaluated before confirming permanent employment. For a Scheduling Assistant, this period may involve learning scheduling software, company policies, and demonstrating reliability. Employers often use this time to assess fit and provide training if needed.

What are Scheduling Assistants?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the role of a scheduling assistant?

A scheduling assistant is responsible for organizing and coordinating appointments, meetings, and events for individuals or organizations. They use calendar management tools and communication skills to ensure schedules run smoothly and conflicts are minimized. The role often requires attention to detail and proficiency with scheduling software.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

Is a scheduler job difficult?

A scheduling assistant job involves organizing appointments, managing calendars, and coordinating with others, which requires strong organizational and communication skills. The difficulty level depends on the complexity of the schedule and the tools used, but it generally involves attention to detail and multitasking. Training and experience can help improve efficiency in this role.
More about Scheduling Assistant jobs
What cities are hiring for Scheduling Assistant jobs? Cities with the most Scheduling Assistant job openings:
What are the most commonly searched types of Scheduling jobs? The most popular types of Scheduling jobs are:
Who are the top companies hiring for Scheduling Assistant jobs? The top employers for Scheduling Assistant jobs are:
What states have the most Scheduling Assistant jobs? States with the most job openings for Scheduling Assistant jobs include:
What job categories do people searching Scheduling Assistant jobs look for? The top searched job categories for Scheduling Assistant jobs are:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $41,220 per year, or $19.8 per hour.
Scheduling Assistant

Scheduling Assistant

Geater Machining & Manufacturing, Co.

Independence, IA • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Position Summary:
The basic function of the Scheduling Assistant is to provide support for scheduling functions.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
  • Entering Customer Sales Orders
  • Generate Forecasting and Auto-Sales
  • Create & Schedule Jobs
  • Manage & Review Multiple Customer Portals: Date Adjustments, Order Acknowledgements, Tracking Data Input, & More
  • Customer Email Communications: Order Status, Quantity Adjustments, Open Order Reports, & More
  • Review Comparison Reports: Verify and correct data between customers and our ERP system.
  • Review and release jobs to the shop floor
  • Run daily reports that correspond with scheduling, sales, engineering, shipping, and customers.
  • Assist Managers/Supervisors/Shop Floor Employees with Priority List Items and keeping status of jobs updated.
  • Assist Shipping department with Customer Logistics
  • Provide back up support for Engineering Assistants as needed.
  • Provide back up support when the Orders/Client Relations Manager is not available.

Qualifications:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Advanced level computer skills in Microsoft Office products, particularly Word and Excel
  • Basic ERP system knowledge
  • In depth knowledge of clerical and organizational techniques
  • Excellent written and verbal communication skills
  • Ability to multi-task and follow through
  • Must keep composure as this position handles a lot and deals with not only our employees, but the customer base
  • Work well in a team environment, maintain a positive attitude and willingness to learn
  • Confidentiality is a must

Education and/or Experience:
High School Diploma or GED
Preferred: Diploma or AA degree in Office Administration/Administrative Assistant. Six months to one year related experience and/or training in a manufacturing setting preferred.
Physical Demands Include:
  • Sitting, standing, and walking
  • Use of hands and arms to operate office equipment
  • Being able to see (20/25 vision with glasses, 20/25 without) and hear (with mechanical assistance if necessary) sufficient to understand and comprehend individual one-on-one conversations

Work Environment:
This person will work in an office which is a temperature controlled environment with moderate noise. There will be outside time spent in the manufacturing environment. This setting involves manufacturing equipment with others working in close proximity.
Supervisory Responsibilities:
None
PPE Requirements:
  • Safety glasses or side shields
  • Close-toed or Steel-toed shoes/boots

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