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Scheduling Assistant Jobs (NOW HIRING)

Fortis Construction

Scheduling Engineer

Tulsa, OK

Process and incorporate delay claims and time extension requests and familiarity with various types of schedule analysis. * Assist in other duties as assigned, relevant to the achievement of the ...

Sol Systems

Scheduling Associate

Washington, DC · On-site

$80K - $110K/yr

Sol Systems is seeking a full-time Scheduling Associate. We are seeking an individual to build, analyze, maintain, and evaluate project schedules in all phases of the solar project lifecycle, with a ...

Phenom People

PRN-Scheduling

Maysville, KY · On-site

Working knowledge of patient scheduling. Knowledge of medical technology and physician office preferred. Minimum Education: High school diploma or equivalent Required*Years of relevant experience may ...

DV Therapy - Los Angeles

Officer Scheduler

Los Angeles, CA · Hybrid

$18 - $24/hr

DV Therapy is seeking a proactive and detail-oriented Administrative Assistant in Scheduling to join our team. In this role, you will oversee front office operations, coordinate client appointments ...

Opaa!

Assistant DNS

Andover, KS · On-site

Position Summary Assist the Director of Nutrition Services with the day-to-day operation of an Opaa ... Arrange for a substitute worker scheduling, as the need arises. * Transport food products around ...

Premier Comp Solutions

Intake Assistant

Pittsburgh, PA · On-site

$19 - $20/hr

Premier Comp Solutions is seeking a full-time Intake Assistant to help answer the appointment scheduling phone line and perform other administrative tasks for the department. Essential Job Duties ...

Hallford Travels

Remote Vacation Booking Assistant

About the job Remote Vacation Booking Assistant We are seeking friendly, dependable, and service ... Flexible scheduling options * Access to travel industry training and resources * Ongoing support ...

Hallford Travels

Remote Vacation Booking Assistant

About the job Remote Vacation Booking Assistant We are seeking friendly, dependable, and service ... Flexible scheduling options * Access to travel industry training and resources * Ongoing support ...

Natural Grocers

Vitamin/Body Care Assistant

Tulsa, OK

$18/hr

The Vitamin/Body Care Assistant is responsible for assisting the Vitamin and Body Care Managers in ... Working a schedule based on store needs which includes evenings, weekends, holidays. Position ...

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Scheduling Assistant information

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How much do scheduling assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for scheduling assistant in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.60 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

More about Scheduling Assistant jobs
What cities are hiring for Scheduling Assistant jobs? Cities with the most Scheduling Assistant job openings:
What are the most commonly searched types of Scheduling jobs? The most popular types of Scheduling jobs are:
Who are the top companies hiring for Scheduling Assistant jobs? The top employers for Scheduling Assistant jobs are:
What states have the most Scheduling Assistant jobs? States with the most job openings for Scheduling Assistant jobs include:
What job categories do people searching Scheduling Assistant jobs look for? The top searched job categories for Scheduling Assistant jobs are:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, and 3% Contract. Highlights an 80% Physical, 1% Hybrid, and 19% Remote job distribution, with an average salary of $41,220 per year, or $19.8 per hour.

Scheduling Engineer

Fortis Construction

Tulsa, OK

Full-time

Re-posted 19 days ago

Job description

Job Description:

The primary responsibility of the Scheduling Engineer is to prepare and manage the master project plan within one or more jobsites, including but not limited to schedule analysis, variance reporting, resource loading, and cost loading.

A successful Scheduling Engineer works closely with project leads to create a schedule for all components and phases of the project with a clear critical path to ensure timely project completion. They proactively collaborate and communicate with project team members and leaders to understand, manage, and mitigate risks to schedule, budget, or quality. These may include analysis of acceleration options (multiple shifts, weekday OT, weekend OT) to recommend the best option and offsetting against risks with different approaches.

Responsibilities

  • Lead scheduling sessions with the Fortis Project Team, Client Project Teams, subcontractors, and other stakeholders.

  • Actively participate in weekly pull planning sessions.

  • Conduct site walks daily or as needed to accurately understand current stage of construction in relation to the plan.

  • Proficient use of tools to create and manage master schedule (P6 Primavera and Microsoft Office Suite).

  • Active listening with all project resources and ability to communicate needs effectively when capturing inputs, outputs, and requirements for the plan.

  • Demonstrated ability to plan, organize, direct, and develop schedules for varied projects and programs, within a construction setting.

  • Understand how complicated systems go together to properly sequence detailed activities and to creatively re-sequence a schedule when conflicts arise.

  • Process and incorporate delay claims and time extension requests and familiarity with various types of schedule analysis.

  • Assist in other duties as assigned, relevant to the achievement of the position's and team's objectives.

Qualifications

  • Demonstrated knowledge of methods of construction practices and project execution.

  • Computer Skills: Proficient in working with P6 Primavera and in Microsoft Office Suite.

  • 4+ years of experience as a Project Scheduler / Scheduling Engineer.

  • A strong work ethic and a "can-do" attitude.

  • Must possess a valid driver's license and a satisfactory driving record in accordance with Fortis policy.

Physical Requirements

  • Work is performed in a professional office environment. Role is stationary, often standing or sitting for long periods of time, utilizing standard office equipment such as computers, phones, photocopiers, etc. Communication with internal and external contacts, including speaking and hearing is required. May occasionally push, pull or lift up to 25 lbs.

Travel Requirements

  • All Fortis positions require some level of driving.

The above description is intended to identify the essential functions and requirements for the performance of this job; it is not to be construed as a complete statement of duties, responsibilities or requirements. All jobs require behaviors consistent with our Core Values and Culture. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations could be made to enable employees with disabilities to perform the essential functions of the role, absent undue hardship. Fortis Construction, Inc. reserves the right to revise the job description at any time.

RQ-0514 Scheduling Engineer (Open)

Fortis is an Equal Employment Opportunity employer. We adhere to a policy of making employment decisions without regards to race, color, religion, sex, age, disability or any other protected categories. It is our intention that all qualified applicants be given an equal opportunity and that selection decisions be based on job-related factors.

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