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Scheduling Assistant Jobs in Virginia (NOW HIRING)

Acro Service Corp

Production Scheduler

Norfolk, VA · On-site

Key Responsibilities: • Production Scheduling: Assist in developing and grooming production schedules for bids and preplanning newly awarded contracts. • Contract Review: Review contract changes ...

GI Alliance

Scheduler (31652)

Richmond, VA · On-site

$18.75 - $24/hr

May include recall scheduling * Assist with check-in patients upon arrival at the office as well as check-out upon departure. * Assist in collecting patient and insurance payments and reconcile ...

GI Alliance

Scheduler (31214)

Richmond, VA · On-site

$18.50 - $24/hr

May include recall scheduling * Assist with check-in patients upon arrival at the office as well as check-out upon departure. * Assist in collecting patient and insurance payments and reconcile ...

GI Alliance

Scheduler (31214)

Richmond, VA · On-site

$18.75 - $24/hr

May include recall scheduling * Assist with check-in patients upon arrival at the office as well as check-out upon departure. * Assist in collecting patient and insurance payments and reconcile ...

GI Alliance

Scheduler (31521)

Richmond, VA · On-site

$17.25 - $22.25/hr

May include recall scheduling * Assist with check-in patients upon arrival at the office as well as check-out upon departure. * Assist in collecting patient and insurance payments and reconcile ...

Jdgroupnam

Assistant Manager

Midlothian, VA · On-site

$16.60/hr

Assistant Manager Department: Operations FLSA Status: Non-Exempt Reports To: Store Manager SUMMARY ... scheduling. * Assumes responsibility of the entire store in the absence of the Store Manager.

Hibbett Retail, Inc.

Assistant Manager

Midlothian, VA

$14.41 - $17.30/hr

Assistant Manager Department: Operations FLSA Status: Non-Exempt Reports To: Store Manager SUMMARY ... scheduling. * Assumes responsibility of the entire store in the absence of the Store Manager.

Iridium Satellite, LLC

Administrative Assistant

Leesburg, VA · On-site

$18.25 - $24.50/hr

Proficiency in Microsoft Office Applications including Word, Excel, PowerPoint, and Outlook Scheduling Assistant * Must be internet/computer savvy with the ability to troubleshoot and/or utilize ...

Old Dominion University

Scheduling Coordinator

Norfolk, VA · On-site

$17.25 - $21.75/hr

Participate in departmental meetings and scheduling workgroups. * Assist with scheduling-related projects, process improvement initiatives, and perform other duties as assigned by department ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Virginia

Scheduling Assistant information

See Virginia salary details

$10

$19

$27

How much do scheduling assistant jobs pay per hour?

As of Jul 18, 2026, the average hourly pay for scheduling assistant in Virginia is $19.65, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $22.40 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Scheduling Assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching six figures in some cases. Specialized skills, such as proficiency in project management tools or foreign languages, can also increase earning potential. Experience, location, and the size of the organization significantly influence compensation levels.

What are some common challenges faced by Scheduling Assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the 3 month rule for jobs?

The 3 month rule for jobs typically refers to a probationary period of three months during which an employee's performance is evaluated before confirming permanent employment. For a Scheduling Assistant, this period may involve learning scheduling software, company policies, and demonstrating reliability. Employers often use this time to assess fit and provide training if needed.

What are Scheduling Assistants?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the role of a scheduling assistant?

A scheduling assistant is responsible for organizing and coordinating appointments, meetings, and events for individuals or organizations. They use calendar management tools and communication skills to ensure schedules run smoothly and conflicts are minimized. The role often requires attention to detail and proficiency with scheduling software.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

Is a scheduler job difficult?

A scheduling assistant job involves organizing appointments, managing calendars, and coordinating with others, which requires strong organizational and communication skills. The difficulty level depends on the complexity of the schedule and the tools used, but it generally involves attention to detail and multitasking. Training and experience can help improve efficiency in this role.
What are the most commonly searched types of Scheduling jobs in Virginia? The most popular types of Scheduling jobs in Virginia are:
What are popular job titles related to Scheduling Assistant jobs in Virginia? For Scheduling Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Virginia look for? The top searched job categories for Scheduling Assistant jobs in Virginia are:
What cities in Virginia are hiring for Scheduling Assistant jobs? Cities in Virginia with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Virginia as of July 2026, with employment types broken down into 88% Full Time, 6% Temporary, and 6% Nights. Highlights an 100% In-person job distribution, with an average salary of $40,866 per year, or $19.6 per hour.
Production Scheduler

Production Scheduler

Acro Service Corp

Norfolk, VA • On-site

Other

Posted 9 days ago

Job description

Position Description Role Summary:

  • The Scheduler Support is responsible for assisting in the planning, preparation, and maintenance of production schedules for industrial and commercial products. This role supports a team to ensure that the sequence and lead time of each operation are accurately established to guarantee on-time delivery.


Key Responsibilities:

• Production Scheduling: Assist in developing and grooming production schedules for bids and preplanning newly awarded contracts.

• Contract Review: Review contract changes during the bid phase or post-award to determine impacts on schedule.

• Coordination & Collaboration: Partner with department supervisors, the Program Management Office (PMO), Estimating, Contracts, and Crafts to provide executable schedules.

• Problem Solving: Assist in developing effective solutions for scheduling challenges of increasing scope and complexity.

• Accountability: Ensure all projects and goals are completed on time, without error, and in accordance with company policies and practices. Work Environment:

• Primary work is conducted in an office setting.

• Occasional travel to customer work sites or internal company locations may be required.

• High level of collaboration with cross-functional teams including PMO, Estimating, Contracts, and other member of the Planning Team. Performance Expectations:

• Work is reviewed for professional judgment, overall adequacy, and accuracy.

• Full accountability for the successful completion of project goals and deliverables.



Skills Required Required Education, Experience, & Skills:

• Technical Skills: Proficiency in scheduling software and the Microsoft Office Suite, with advanced skills specifically in Excel, Word and SharePoint.

• Analytical Ability: Ability to analyze complex data sets and make informed decisions to optimize production flow.

• Communication: Strong verbal and written communication skills for effective collaboration across different organizational levels.

• Independence & Teamwork: Ability to work independently with minimal supervision while remaining a reliable team player who contributes to collective project success.

• Industry Knowledge: A basic understanding of general industry practices, techniques, terminology and standards.


Experience Required

  • Industry Experience: 2+ years of experience specifically within the ship maintenance industry.
  • Computer Skills Experience: 2+ years of Advanced Excel experience is necessary to keep up with pace of department


Education Required Education:

An Associate’s degree in a related industry field (2+ years of relevant work experience may be considered in lieu of a degree).

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