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Scheduling Assistant Jobs in Virginia (NOW HIRING)

HRU Technical Resources

Scheduler Support

Norfolk, VA · On-site

$26.56/hr

Production Scheduling * Assist in developing and maintaining production schedules for bids and newly awarded contracts * Support pre-planning activities to ensure realistic and executable timelines

HRU Inc Technical Resources

Scheduler Support

Norfolk, VA · On-site

$26.56/hr

Key Responsibilities Production Scheduling * Assist in developing and maintaining production schedules for bids and newly awarded contracts * Support pre-planning activities to ensure realistic and ...

Donatech

Scheduler Support

Norfolk, VA · On-site

Key Responsibilities: • Production Scheduling: Assist in developing and grooming production schedules for bids and preplanning newly awarded contracts. • Contract Review: Review contract changes ...

Hibbett Retail, Inc.

Assistant Manager

Midlothian, VA · On-site

$14.41 - $17.30/hr

Assistant Manager Department: Operations FLSA Status: Non-Exempt Reports To: Store Manager SUMMARY ... scheduling. * Assumes responsibility of the entire store in the absence of the Store Manager.

FASTSIGNS #32201

Client Engagement Associate

Lorton, VA

$15 - $22/hr

Scheduling Assist with booking client meetings and follow-ups. * Sales & Ops Support Help with quoting, order tracking, and daily operations. * Quality Control Inspect materials and completed orders ...

Southern Orthodontic Partners

Scheduling Coordinator

Vienna, VA · On-site

$17.75 - $22.50/hr

Answer incoming calls and assist patients with scheduling and appointment questions * Maintain an efficient provider schedule and help reduce gaps in the daily schedule * Process patient payments and ...

Saber Healthcare Group

Scheduling Coordinator

Norfolk, VA · On-site

$17.25 - $21.75/hr

Certified Nursing Assistant certification within the state in which you work. * Previous experience with scheduling preferred but not required. Shift & Wage: * Full-Time Opportunity Available

Autumn Care of Norfolk

Scheduling Coordinator

Norfolk, VA

$15.25 - $19.50/hr

Certified Nursing Assistant certification within the state in which you work. * Previous experience with scheduling preferred but not required. Shift & Wage: * Full-Time Opportunity Available

Saber Healthcare Group

Scheduling Coordinator

Norfolk, VA · On-site

$15.25 - $19.50/hr

Certified Nursing Assistant certification within the state in which you work. * Previous experience with scheduling preferred but not required. Shift & Wage: * Full-Time Opportunity Available

Autumn Care of Norfolk

Scheduling Coordinator

Norfolk, VA · On-site

$17.25 - $21.75/hr

Certified Nursing Assistant certification within the state in which you work. * Previous experience with scheduling preferred but not required. Shift & Wage: * Full-Time Opportunity Available

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How much do scheduling assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for scheduling assistant in Virginia is $19.65, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $22.40 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Scheduling Assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by Scheduling Assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What are Scheduling Assistants?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Virginia? The most popular types of Scheduling jobs in Virginia are:
What are popular job titles related to Scheduling Assistant jobs in Virginia? For Scheduling Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Virginia look for? The top searched job categories for Scheduling Assistant jobs in Virginia are:
What cities in Virginia are hiring for Scheduling Assistant jobs? Cities in Virginia with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you

Scheduling Assistant

Atlantic Constructors, Inc.

Richmond, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 19 days ago

Job description

At ACI we build our company and our culture not by counting people, but by making our people count!

Atlantic Constructors is seeking dynamic, motivated, career minded individuals to join our expanding team! Atlantic Constructors has been recognized as an industry leader in the Mid-Atlantic Region for over 50 years.

Benefits:

  • $0.00 COST FOR MEDICAL, DENTAL, SHORT TERM DISABILITY & LIFE INSURANCE (EMPLOYEE ONLY) COVERAGE!
  • Dental Insurance Plan
  • Vision Insurance Plan
  • 401(K) Retirement Plan with Generous Company Matching
  • Health Savings Plan with Generous Company Matching
  • Wellness Programs
  • Opportunities for professional growth and development

Atlantic Constructors offers competitive benefits, for more information check out our comprehensive list on our website. ACIBuilds.com

Summary/Objective:

The Scheduling Assistant will support the Scheduling Manager and operation teams by managing administrative tasks related to scheduling initiatives, ensuring smooth and efficient operations across the department. Overall, the Scheduling Assistant will play a crucial role in ensuring the smooth and efficient operation of the Scheduling department by providing essential administrative support to the team. This position requires someone who is highly organized, detail-oriented, and able to manage multiple projects and tasks in a demanding environment.

Essential Functions:
  • Help coordinate and develop schedule processes, and assist in meetings, including sending out invitations and reminders to participants.
  • Will learn ACI standards and best project practice for schedule development.
  • Assists with collaborative meetings to ensure that all activities are properly integrated into the base schedule using critical path methodology.
  • Will help maintain governance and efficiency of processes used to capture key milestone events while offering analytical data for assessments and recommendations to mitigate schedule risks.
  • Assist in monitoring and updating Project Performance Indicators on milestone objectives.
  • Learn how to document, make changes, records notes/issues, and assess schedules.
  • Help with managing electronic workstations for information gathering in the shops.
  • Works with the shops to implement procedures for gathering information on production and tracking.
  • Works with Scheduling Manager to develop new features for existing tools and new tools for internal and cross-departmental collaboration.
  • Monitors automatic functions for generating weekly reports and other documentation for key stakeholders.
  • Performs other duties as assigned.
Supervisory Responsibility: No

Required:

  • Associate degree (and/or equivalent experience) in computer science, data analysis, engineering, or a related field of study.
  • Excellent communication and interpersonal skills.
  • Strong organizational and time management
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Access).
  • Experience with Microsoft Office data management tools such as Excel Formulas, Power Query, Word Content Controls, and SharePoint.
  • Excellent written and verbal communication skills
  • Ability to consistently meet
  • Work with minimal supervision, follow written and oral instructions, show attention to detail and demonstrate problem-solving
  • Willingness to learn and take on new challenges.
  • Ability to work collaboratively with cross-functional teams.
  • Must adhere to all company policy and

The work environment and physical demands required would be representative of those that must be met by an employee to successfully perform the essential functions of this job, and may include, but are not limited to the following:

  • Working in a professional office environment.
  • Routinely using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax
  • Occasional visits to other job sites (local travel only).
  • Occasional visits to the trade shops in the building.
  • Full use of PPE when walking through active trade shops (safety glasses, safety shoes, gloves, ear protection).
Preferred Skills & Experience
  • Previous experience in construction or other skilled trades.
  • 1-2 years of experience in administrative support, preferably in a construction or engineering environment.
  • High proficiency in at least one of the following: Excel Formulas (use nesting, spilled ranges and tables for structured formulas), Power Query M (using functions for transformations, merge operations and aggregation), or SharePoint sites (interpreting JSON responses).
  • Proficient with high-level programming language such as Java or C#

Visit us at www.acibuilds.com for more information!

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

An Equal Opportunity/Affirmative Action Employer

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Scheduling Assistant