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Scheduling Coordinator Jobs in Virginia (NOW HIRING)

ComForCare

Home Care Scheduling Coordinator

Annandale, VA · On-site

$50K - $55K/yr

Scheduling Coordinator - Role Overview The Scheduling Coordinator is the steady center of our daily operations. In this role, you'll manage caregiver schedules, coordinate client services, and keep ...

Baseline Medical

Schedule Coordinator

Fairfax, VA · On-site

$20 - $24/hr

Review scheduling requests for completeness and obtain any additional information necessary before ... Experience coordinating multiple providers and changing patient needs * Demonstrated ability to ...

Baseline Medical

Schedule Coordinator

Fairfax, VA · On-site

$20 - $24/hr

Review scheduling requests for completeness and obtain any additional information necessary before ... Experience coordinating multiple providers and changing patient needs * Demonstrated ability to ...

TEKsystems

Scheduling Education Coordinator

Norfolk, VA

$22 - $28/hr

Scheduling Education Coordinator Schedule: Full-Time | Contract-to-Hire Work Setting: Primarily Onsite (Monday-Friday) Seeking an Education Coordinator with strong Epic Cadence experience to support ...

TEKsystems

Scheduling Education Coordinator

Norfolk, VA

$22 - $28/hr

Scheduling Education Coordinator Schedule: Full-Time | Contract-to-Hire Work Setting: Primarily Onsite (Monday-Friday) Seeking an Education Coordinator with strong Epic Cadence experience to support ...

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All JobsScheduling JobsScheduling Coordinator JobsScheduling Coordinator Jobs in Virginia

Scheduling Coordinator information

See Virginia salary details

$12

$19

$29

How much do scheduling coordinator jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for scheduling coordinator in Virginia is $19.89, according to ZipRecruiter salary data. Most workers in this role earn between $16.92 and $21.44 per hour, depending on experience, location, and employer.

What is a scheduling coordinator?

A scheduling coordinator makes appointments and performs other administrative duties. In a medical office, a coordinator may also register new patients or reserve meeting rooms. Education qualifications for this career are a high school diploma, although some employers may require an associate’s or bachelor’s degree. You need communication skills and experience with general office duties to excel in this job.

What does a scheduling coordinator do?

A Scheduling Coordinator is responsible for organizing and managing calendars, appointments, and schedules for individuals or teams within an organization. They coordinate meetings, handle rescheduling requests, communicate with staff and clients, and ensure that all scheduling details are accurate and up to date. Their role is essential for maintaining smooth operations and ensuring that everyone is informed about upcoming commitments and changes.

What are the key skills and qualifications needed to thrive as a scheduling coordinator, and why are they important?

To thrive as a Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience with scheduling or administrative tasks, often supported by a high school diploma or associate degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or industry-specific tools) and office systems is typically required. Excellent communication, problem-solving, and multitasking abilities help you effectively coordinate between teams and manage last-minute changes. These skills ensure efficient operations, minimize conflicts, and support smooth workflow in busy environments.

What are some common challenges a scheduling coordinator faces, and how can they be addressed?

Scheduling Coordinators often encounter challenges such as last-minute changes, conflicting appointments, and balancing the needs of multiple stakeholders. Effective communication and strong organizational skills are key to managing these situations. Utilizing scheduling software, maintaining up-to-date calendars, and proactively confirming appointments can help minimize disruptions. Building good relationships with team members and having clear protocols in place also make it easier to resolve conflicts and adapt to changes efficiently.

What is the difference between Scheduling Coordinator vs Office Assistant?

AspectScheduling CoordinatorOffice Assistant
Primary RoleManage appointment scheduling, coordinate calendars, and ensure timely service deliveryPerform administrative tasks like filing, data entry, and general office support
Required SkillsOrganizational skills, communication, familiarity with scheduling softwareAdministrative skills, multitasking, basic computer proficiency
Work EnvironmentHealthcare, corporate, or service industries with client appointmentsOffice settings across various industries
CertificationsOften not required, but certifications in office administration or healthcare scheduling can helpTypically not required

While both roles involve administrative tasks, a Scheduling Coordinator primarily focuses on managing appointments and coordinating schedules within specific industries like healthcare or corporate services. An Office Assistant handles broader administrative duties in general office environments. The Scheduling Coordinator role requires more specialized scheduling skills, whereas the Office Assistant provides general support across various office functions.

How much do scheduling coordinators make in the US?

Scheduling coordinators in the US typically earn a median annual salary of around $40,000 to $50,000, depending on experience, industry, and location. Entry-level positions may start lower, while experienced coordinators or those in specialized fields can earn higher wages. The role often requires strong organizational skills and familiarity with scheduling software.

Is a scheduling coordinator a stressful job?

A scheduling coordinator's job can be stressful due to managing multiple appointments, deadlines, and coordinating between different parties. The role often requires strong organizational skills and the ability to handle unexpected changes, which can contribute to work-related stress.
More about Scheduling Coordinator jobs

What are the most commonly searched types of Scheduling jobs in Virginia?

The most popular types of Scheduling jobs in Virginia are:

What job categories do people searching Scheduling Coordinator jobs in Virginia look for?

The top searched job categories for Scheduling Coordinator jobs in Virginia are:

What cities in Virginia are hiring for Scheduling Coordinator jobs?

Cities in Virginia with the most Scheduling Coordinator job openings:

Scheduling Coordinator jobs near you
Infographic showing various Scheduling Coordinator job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 19% Part Time, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $41,372 per year, or $19.9 per hour.

Scheduling Coordinator

Virginia Advanced Surgical Arts

Reston, VA • On-site

$20 - $22/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 28 days ago

Job description


Virginia Advanced Surgical Arts
https://virginiaoralimplantsurgery.com/

Scheduling Coordinator

Full-Time | Reston | This is an in-office position.


We are an elite oral surgery practice that is committed to exceptional care for our patients and first-class service to our referring doctors. We're growing and looking for a motivated, upbeat and service-driven Scheduling Coordinator to join our practice! The role of the Scheduling Coordinator is critical in providing exceptional patient care resulting in the best clinical outcomes and meeting the needs of our patients. If you're someone who thrives in a fast-paced environment, enjoys helping people and values being part of a supportive, high=performing team, we'd love to have you join us as we continue to serve our community with all of their oral surgery needs. Previous oral surgery experience is a plus but not required. 

Role and Responsibilities
  • Provides concierge level customer service while interacting with patients, referring offices, and team members over the phone, in person, or via electronic communication.
  • Greets patients and visitors immediately upon arrival with a friendly demeanor.
  • Answers the phone promptly with a smile.
  • Schedules appointments to optimize patient satisfaction, provider time and most effective use of exam and treatment rooms.
  • Prepares a daily schedule for each provider.
  • Prepares patient charts.
  • Manages patient flow to reduce patient wait time.
  • Assists patients as necessary.
  • Maintains reception area in a neat and orderly condition.
  • Maintains professional relationship with referring offices.
  • Maintains confidentiality of all information in accordance with HIPAA.
  • Performs other related duties as assigned.
Education and Experience 
  • High school diploma or equivalent required.
  • One year of customer service experience required.
Skills and Abilities
  • Understanding of dental terminology.
  • Friendly, inviting, and professional personality and presence.
  • Basic office skills such as typing and filing.
  • Good organizational skills.
  • Attention to detail.

What We Offer

  • Competitive Pay, Bonus potential, and Annual Merit Reviews
  • Paid Time Off
  • 401k Plan w/Company Match
  • Health Savings Account (HSA) with HDHP health plans
  • Medical (including Virtual Care), Dental and Vision Coverage
  • Basic and Supplemental Life Insurance
  • Short & Long-Term Disability
  • Employee Assistance Program
  • BLS/CPR Certification
  • Career Path Advancement to Clinical or Management positions
  • National Discount and Rewards Marketplace


We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, sex, age, national origin, disability, genetic information, sexual orientation, gender identity and protected veterans’ status.

E-Verify Participation Notice:
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the appropriate federal agency before taking any action against you, including terminating your employment.

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