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Scheduling Assistant Jobs in Chicago, IL (NOW HIRING)

GI Alliance

Scheduler III (32041)

Elgin, IL · On-site

$20 - $24/hr

May include recall scheduling * Assist with high call volume * Maintain physicians schedules - scheduling office visits and procedures (may be done via phone or face-to-face) * Take triage call ...

CNH Industrial N.V.

Engenheiro Teste 1

Oak Brook, IL · On-site

Engenheiro Teste 1 ID da requisição: 5394 Localização da vaga: Oak Brook - Illinois - United States Category for Job Posting: Engenharia e Técnica Job Type for Job Posting: Tempo Integral ...

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Hibbett Sports

Assistant Manager

Romeoville, IL · On-site

$19.25/hr

Assistant Manager Department: Operations FLSA Status: Non-Exempt Reports To: Store Manager SUMMARY ... scheduling. * Assumes responsibility of the entire store in the absence of the Store Manager.

Home Instead

Scheduling Coordinator

Skokie, IL

$22 - $23/hr

You will also assist with general office operations, incoming calls, and backup recruiting support. * On-Call & Team Support: Share in a rotating after-hours-on-call schedule to provide continuous ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Chicago, IL

Scheduling Assistant information

See Chicago, IL salary details

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How much do scheduling assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for scheduling assistant in Chicago, IL is $20.41, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $23.27 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Chicago, IL?

The most popular types of Scheduling jobs in Chicago, IL are:

What are popular job titles related to Scheduling Assistant jobs in Chicago, IL?

For Scheduling Assistant jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in Chicago, IL look for?

The top searched job categories for Scheduling Assistant jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Scheduling Assistant jobs?

Cities near Chicago, IL with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, and 3% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution, with an average salary of $42,463 per year, or $20.4 per hour.

Utilities Scheduler / Admin Assistant

MARS Solutions Group

Waukegan, IL • On-site

Contractor

Re-posted 22 days ago

Job description

Utilities Scheduler / Field Team Scheduler / Admin Assistant

Onsite: 2 days at Waukegan location, 2 days at Mundelein location, and the last day at either or.

Shift: 6:00am – 2:30pm

Location: Waukegan, IL & Mundelein, IL

Job Responsibilities

  • Work across the company functionally to meet internal and external customer needs including scheduling compliance work, new service applications and demo requests.
  • Will be scheduling field service work on behalf of a utilities company - sending emails for requests and tracking
  • In an office setting, perform organizational support duties; initiation and receipt of customer and field employee calls, scheduling of field tasks, creation of permit requests, and other administrative tasks.
  • Navigate and utilizes various customer information and operational systems to input, update, and change customer or system related information.
  • Performs a variety of administrative tasks. 

Minimum Qualifications

  • Experience in scheduling field service work in the utilities or related industry like Gas, Water, Electric, Telecom
  • Strong Excel Skills
  • Strong communication skills
  • High School Diploma, HSED or GED
  • 5 + years – Standard computer applications (Word, Excel, PowerPoint, etc.)
  • 5+ years experience working in an office setting