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Scheduling Assistant Jobs in Chicago, IL (NOW HIRING)

GI Alliance

Scheduler III (32041)

Elgin, IL · On-site

$20 - $24/hr

May include recall scheduling * Assist with high call volume * Maintain physicians schedules - scheduling office visits and procedures (may be done via phone or face-to-face) * Take triage call ...

New

Child Link

Receptionist/Administrative Assistant

Chicago, IL · On-site

$17 - $21.50/hr

Maintain office calendars and coordinate appointment scheduling. Assist with invoicing, receipt processing, and basic bookkeeping tasks. Perform data entry, organize documents, and maintain accurate ...

Child Link

Receptionist/Administrative Assistant

Chicago, IL · On-site

$17 - $21.50/hr

Maintain office calendars and coordinate appointment scheduling. Assist with invoicing, receipt processing, and basic bookkeeping tasks. Perform data entry, organize documents, and maintain accurate ...

CARTER KIDZ LEARNING CENTER, INC.

Be Seen First

Assistant Director

Calumet City, IL · On-site

$20.50 - $23.50/hr

Experience with budgeting, enrollment, and scheduling. * Bilingual (English/Spanish) preferred. Essential Duties and Responsibilities Leadership Center Operations * Assist the Director with the daily ...

BrightStar Care

Scheduling Coordinator

Valparaiso, IN · On-site

$15.50 - $19.75/hr

Conduct caregiver interviews and assist with recruiting activities as needed. * Collaborate with management to address staffing challenges and operational needs. * Maintain accurate scheduling ...

Elite Staffing

Scheduling Coordinator

Aurora, IL · On-site

$22/hr

Scheduling Coordinator A Patient Scheduling Coordinator for phlebotomy manages the scheduling of ... Deliver outstanding customer service, going the extra mile to assist patients and ensure their ...

University of Chicago

Scheduling Coordinator

Chicago, IL · On-site

$22.17 - $32.47/hr

Scheduling Coordinator Reporting to the Assistant Director, Event Management, the Scheduling Coordinator has primary responsibility for the intake and scheduling of events in Student Centers, as well ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Chicago, IL

Scheduling Assistant information

See Chicago, IL salary details

$11

$20

$28

How much do scheduling assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for scheduling assistant in Chicago, IL is $20.43, according to ZipRecruiter salary data. Most workers in this role earn between $16.88 and $23.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Chicago, IL? The most popular types of Scheduling jobs in Chicago, IL are:
What are popular job titles related to Scheduling Assistant jobs in Chicago, IL? For Scheduling Assistant jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Chicago, IL look for? The top searched job categories for Scheduling Assistant jobs in Chicago, IL are:
What cities near Chicago, IL are hiring for Scheduling Assistant jobs? Cities near Chicago, IL with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, and 3% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $42,496 per year, or $20.4 per hour.

Medical Assistant/Scheduling Assistant - Uptown

NorthShore

Chicago, IL • On-site

$19.89 - $28.84/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 9 days ago

Endeavor Health rating

7.1

Company rating: 7.1 out of 10

Based on 394 frontline employees who took The Breakroom Quiz

378th of 887 rated healthcare providers

Job description

Hourly Pay Range:
$19.89 - $28.84 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.
Medical Assistant/Patient Support Assistant
Position Highlights:
  • Position: Medical Assistant/Patient Support Assistant
  • Location: Chicago , IL
  • Full Time/Part Time: Full Time
  • Hours: Rotating hours between 7:00am- 5pm
  • Required Travel: Travel to other sites based upon department need

What you will do:
  • Answer phones
  • Schedule appointments
  • Collect co-payments
  • Complete patient registration
  • Provide other administrative support to the physician practice
  • Check in and check out patient
  • Verify insurances
  • Greet patients and escort them to exam room
  • Document vital signs, allergies, medications and reason for office visit
  • Provide front office support as needed
  • Perform basic vitals like BP, height and weight
  • Phlebotomy and injections may be required

What you will need:
  • Education: High school diploma or equivalent work experience is required. Graduate of an accredited medical assisting program is preferred, but not required.
  • Certification: CPR certification through the American Heart Association required; Medical Assistant Certification (AMT or AAMA) is preferred, but not required.
  • Experience: One year of work experience required, previous experience working in a medical office (or related field) is preferred. On the job training is provided for those who do not have previous medical assistant training or experience.

Benefits (For full time or part time positions):
  • Eligibility for our Annual Incentive Plan, which offers the potential to earn a certain percentage amount of your base salary based on organizational performance. (For AIP eligible positions)
  • Premium pay such as shift, on call, holiday and more based on an employee's job (For eligible positions)
  • Incentive pay for select positions
  • Opportunity for annual increases based on performance
  • Career Pathways to Promote Professional Growth and Development
  • Various Medical, Dental, Pet and Vision options
  • Tuition Reimbursement
  • Free Parking
  • Wellness Program Savings Plan
  • Health Savings Account Options
  • Retirement Options with Company Match
  • Paid Time Off and Holiday Pay
  • Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.
When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.
Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".
Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.
At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging-each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.
EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.
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