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Scheduling Assistant Jobs in Wheaton, IL (NOW HIRING)

GI Alliance

Scheduler III (32041)

Elgin, IL · On-site

$20 - $24/hr

May include recall scheduling * Assist with high call volume * Maintain physicians schedules - scheduling office visits and procedures (may be done via phone or face-to-face) * Take triage call ...

Child Link

Receptionist/Administrative Assistant

Chicago, IL · On-site

$17 - $21.50/hr

Maintain office calendars and coordinate appointment scheduling. Assist with invoicing, receipt processing, and basic bookkeeping tasks. Perform data entry, organize documents, and maintain accurate ...

Cumming Group

Assistant Project Manager

Chicago, IL · On-site

$71K - $95K/yr

The Assistant Project Manager assists the project management team by coordinating, organizing, and ... Provide basic CPM scheduling and budget management. * Review and maintain As Built drawings.

CertaPro Painters

Scheduling Coordinator

Plainfield, IL · On-site

$40K - $55K/yr

Training & development Scheduling Coordinator About the Role CertaPro Painters is seeking a ... Provide bilingual communication (English/Spanish) with customers and crews. * Assist with light ...

CertaPro Painters

Scheduling Coordinator

Plainfield, IL · On-site

$40K - $55K/yr

Training & development Scheduling Coordinator About the Role CertaPro Painters is seeking a ... Provide bilingual communication (English/Spanish) with customers and crews. * Assist with light ...

Sinai Chicago

Central Scheduling Manager

Chicago, IL · On-site

Maintain work schedules for employees assuring adequate department coverage. *Coordinate daily ... Maintain a visible presence in the department to assist staff with any questions, concerns or ...

Sinai Chicago

Central Scheduling Manager

Chicago, IL · On-site

Maintain work schedules for employees assuring adequate department coverage. *Coordinate daily ... Maintain a visible presence in the department to assist staff with any questions, concerns or ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Wheaton, IL

Scheduling Assistant information

See Wheaton, IL salary details

$10

$19

$27

How much do scheduling assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for scheduling assistant in Wheaton, IL is $19.15, according to ZipRecruiter salary data. Most workers in this role earn between $15.82 and $21.83 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Wheaton, IL?

The most popular types of Scheduling jobs in Wheaton, IL are:

What job categories do people searching Scheduling Assistant jobs in Wheaton, IL look for?

The top searched job categories for Scheduling Assistant jobs in Wheaton, IL are:

What cities near Wheaton, IL are hiring for Scheduling Assistant jobs?

Cities near Wheaton, IL with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you

Scheduling & Support Assistant - Cardiac Cath Lab

Endeavor Health

Glenview, IL • On-site

$19.89 - $28.84/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 3 days ago

New

Endeavor Health rating

7.1

Company rating: 7.1 out of 10

Based on 396 frontline employees who took The Breakroom Quiz

381st of 887 rated healthcare providers

Job description

Hourly Pay Range:

$19.89 - $28.84 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights:

  • Position: Scheduling & Support Assistant
  • Location: Glenbrook Hospital
  • Full time,
  • Hours: Day shift

What you will need:

  • Experience & Skills
    • Proficiency with Microsoft applications and other department related systems
    • Highest level of customer service skills
    • Ability to maintain composure under stress
    • Preferred:
    • Medical terminology
    • Previous EPIC experience
    • A minimum of one year of previous hospital experience

What you will do:

Under general supervision and according to established policies and procedures, provides front desk coverage which includes answering and directing incoming calls, greeting patients and family members and collecting and distributing department mail, ordering supplies and generating reports/lists, etc. Processing patient charges by totaling fees, applying insurance coverage, calculating adjustments, and receiving and recording payments in computer system.

Benefits (full-time or part-time positions):

  • Premium pay such as shift, on call, holiday and more based on an employee's job
  • Incentive pay for select positions
  • Opportunity for annual increases based on performance
  • Career pathways to promote professional growth and development
  • Various Medical, Dental, Pet and Vision options
  • Tuition Reimbursement
  • Free Parking
  • Wellness Program Savings Plan
  • Health Savings Account Options
  • Retirement Options with Company Match
  • Paid Time Off and Holiday Pay
  • Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.

What Endeavor Health employees say

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